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Accounting Technician III

Requisition Number:

20400

Location:

Boulder, CO

Employment Type:

Classified Staff

Schedule:

Full-Time

Posting Close Date:

20-Aug-2019

Job Summary

Infrastructure & Safety's Business Services division welcomes applications for an Accounting Technician III. The role of the Accounting Technician in the accomplishment of the mission and objectives of the work unit and the campus is to approve invoices and procurement card transactions incurred by the University, by auditing and processing payment documents, utilizing three computerized accounting systems and reconciling PeopleSoft accounts by analyzing discrepancies and making required corrections.

Who We Are

Infrastructure & Safety's Business Services division provides support services to I&S and campus customers through accounting, information systems, desktop support, purchasing, and the Distribution Center.

What Your Key Responsibilities Will Be

Audit Purchase Orders, Approve Payments
  • Approve invoices for payment after receipt of verification.
  • Approve Facilities Management invoices for payment to outside entities by auditing and authorizing vouchers in comparison to purchase orders/standing purchase orders/departmental purchase orders for mathematical accuracy, compliance with purchasing terms and conditions, and Federal, State, and University rules and regulations. Independently identify and research purchasing/payables discrepancies and determine best course of action to resolve, including interfacing with Procurement Service Center personnel, Facilities Management program managers, and vendors. Requires working across all funds, and currently includes activity totaling $3.5 million annually. 
Manage Standing Purchase Orders  
  • Manage standing purchase order balances. Minimize outstanding balances to avoid overstating encumbrances by using historical activity and projecting future needs, while ensuring adequate balances to meet current contract activity, and adjusting balances between fiscal years.
  • Monitor purchasing and payables activity to ensure fiscal responsibility. 
Customer Service 
  • Serve as liaison between vendors, other campus departments and Facilities Management personnel to answer accounts payable inquiries. Research status of payments accessing Marketplace. Research missing and/or delinquent payments. 
Cash Processing System 
  • Control cash receipts from vendors for overpayment and credit balances by researching, verifying and depositing checks received into the Cash Processing System (CPS). 
  • Advise cashiers of the appropriate Peoplesoft speedtype and account code to credit while maintaining audit trail.
  • When appropriate, obtain a refund check from the vendor for overpayment of an invoice from the University to the vendor.
Reconcile Work Order Peoplesoft Clearing Accounts 
  • Resolve problems arising from incorrect charges and/or coding by preparing Journal Entries and/or Facilities Management Miscellaneous Cost entries. 
  • Prepare reconciling report.

What We Can Offer

Salary Range Starts at $44,760.00.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Balanced. Be Positive. Be Boulder.

What We Require

  • Three years of experience in an occupational field related to the work assigned to the position.  
    • Appropriate education will substitute for the required experience on a year-for-year basis.

What You Will Need

  • Reference a set of decision points based on size and type of payment, and funding source to determine how to correctly record transactions in different systems: Marketplace, the University's Expense System and FAMIS. 
  • Decide to approve invoices for payment after reviewing all documentation. Determine correct SpeedType and account code for each transaction. 
  • Determine which systems and data will aid in identifying discrepancies. Take initiative to follow up on issues in advance of being notified by Accounts Payable, and resolve issues in a timely manner. 
  • Determine the most efficient and effective method to research and resolve reconciling items. Requires an understanding of how information is recorded in each system, and the best scheme for corrections based on each individual problem. 
  • Work closely with non-accountant managers to have a comprehensive understanding of purchasing and payables rules and regulations. Use this as an on-going opportunity to train staff, while interfacing with the Procurement Service Center and vendors as necessary to resolve issues. 
  • Continue to develop, improve, and document the Accounts Payable process for Facilities Management used by the department.

What We Would Like You To Have

  • Proficiency in Microsoft Excel.
  • Previous experience working in government or higher education. 
  • Knowledge of the CU Boulder campus and systems, including Marketplace and FAMIS.

Special Instructions

To apply, please submit the following materials: 

1. A current resume. Must include date ranges and whether full time or part time work. 
2. A cover letter that specifically addresses the job requirements and outlines qualifications. 
3. DD-214 for veteran applicants. 
a. Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to HRESmail@colorado.edu or send via fax at 303-492-4693 and reference the job to which you are applying.
4. If using the educational substitution for experience: proof of degree or transcripts. 

You will not be asked to upload references at this time.

Please apply by August 20, 2019 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: HRESmail@colorado.edu

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.