Jobs UNIVERSITY OF COLORADO BOULDER

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Accounting Technician III

Requisition Number:

60111

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

Classified Staff

Schedule:

Full-Time

Date Posted:

24-Oct-2024
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Job Summary

The College of Arts & Sciences at CU Boulder encourages applications for an Accounting Technician III. We have 3 openings available. This position acts as the accounting specialist for multiple departments, programs, and centers within the College of Arts & Sciences. Responsibilities include assisting with general departmental financial management, processing expense reimbursements, administrating procurement card transactions and purchase orders, as well as participating in various special projects.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The College of Arts and Sciences at the University of Colorado Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge, solving some of the world’s most critical problems.

The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences and arts and humanities, bringing world-class research and scholarship to our students, both in and out of the classroom.

What Your Key Responsibilities Will Be

Process Expense Reimbursements and Vendor Payments via the PSC:
  • Facilitates the expense reimbursement processes for assigned FSC departments.
  • Instructs travelers on proper protocol for university-related business travel.
  • Explains to an individual the process of reimbursing business-related expenses and to a vendor the process of paying invoices.
  • Receives requests from departments to reimburse individuals for travel and general expenses, and to pay vendor invoices.
  • Gathers itemized receipts & other documentation as required by policy.
  • Research issues; clarify policy.
  • Ensures compliance with all federal, state, university and college travel and business expense policies including the State Travel Guidelines, Propriety of Expenditures, Sensitive Expenditures, Official Functions, and project specific rules.
  • Reimburses a traveler only for appropriate expenses, reallocate charges to appropriate FOPPS or processes funds owed by traveler to university for personal expenditures.
  • Decides whether to escalate requests for reimbursement of questionable expenses.
  • Prepares Expense reports or Payment Authorization as appropriate, distributes charges to appropriate FOPPS, and ensures timely reimbursement of expenses.
  • Receives & distributes all reimbursement warrants if applicable.
  • Document management as per campus and A&S policies and procedures.
Administers Procurement Card Program for Departments:
  • Collects receipts from cardholders, creates expense reports and reallocates charges to appropriate FOPPS.
  • Helps cardholders understand how to properly use the card and align with PSC rules & regulations.
  • Decides whether charges are appropriate per federal, state, university, college, department, or project restrictions.
  • Decides whether to bring up questionable charges to higher-level decision makers (e.g. FSC Manager, A&S Budget Office Director, Campus Controller).
  • Identifies & investigates problems with lost/incomplete receipts, cardholder use violations, and vendor disputes.
  • Directs on appropriate set-up of new cardholder accounts and requesting changes/closures by working closely with department staff, Chair/Director and Procurement card administration.
  • Maintains records of purchases in accordance with policies and procedures set up by the PSC.
Assists with Departmental Accounting Processes:
  • Working independently and with minimal supervision, acts as accounting specialist for multiple departments, programs, and centers within the College of Arts & Sciences.
  • Evaluates departmental needs and accounting practices. Identifies issues & problems, conducts research, and then creates/implements solutions based on the individual department needs.
  • Creates new/revised processes, forms and reports to be used by each assigned department, as well as, by the FSC organization and College of Arts & Sciences.
  • Interacts with faculty, students and staff to obtain information, investigate/resolve problems and advise individuals on how to avoid such problems in the future.
  • On behalf of each assigned department, interacts with the A&S Budget Office, CCO, PSC, AP, Travel and other campus and university organizations.
  • Ensures compliance with all federal, state, university, and A&S policies and procedures.
  • Applies the principles of internal controls including authorization, maintenance of documents, and segregation of duties.
  • Enters journal entries and/or cash transfers, as needed to correct errors.
  • Assist Managers with special projects pertaining to assigned departmental finances.
  • Trains and mentors new FSC staff
Procurement of Goods and Services via Purchase Orders, SPO and Payment Voucher:
  • Receives requests from FSC departments for purchasing of goods & services.
  • Evaluates requests per federal, state, university & college policies, and then decides on the most appropriate means of purchase.
  • Enters Purchase Requisitions and Payment voucher in CU Marketplace as per PSC and A&S policies and procedures.
  • Requests new and renewal of Standing Purchase Orders through the CU Marketplace as appropriate.
  • Authorizes receiving of Purchase Orders, SPOs in CU Marketplace if required per PSC policy and A&S policies and procedures. Investigates and resolves problems related to receipt of goods and services by working with the PSC, faculty, department staff, and vendors. Ensures accuracy of charges.
  • Maintains records of purchases in accordance with policies and procedures set up by the PSC for transactions processed by FSC.
Other:
  • Assist and participate in special projects as requested by A&S budget office, Campus community and/or FSC Managers.

What You Should Know

This position will be for the most part, fully remote. There is one day a month where staff will need to be in person on the Boulder campus.

What We Can Offer

  • The annual salary for this position is $49, 848.
  • If you have prior state-classified experience in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program implemented on July 1, 2024.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be impactful. Be creative. Be Boulder.

What We Require

  • Must be a Colorado resident to apply.
  • Three years of experience in an occupational field related to the work assigned to the position.
  • Appropriate education will substitute for the required experience on a year-for-year basis.

What You Will Need

  • Ability to work effectively in a working environment with multiple interruptions.
  • Ability to establish and maintain positive and collaborative working relationships.
  • Organizational skills and ability to manage multiple priorities.
  • Ability to work independently and as a member of a team.

What We Would Like You to Have

  • Associate's Degree or higher.
  • 3+ years of experience in an occupational field related to the work assigned to the position.

Special Instructions

To apply, please submit the following materials:
  1. A current resume that includes date ranges for each position held and whether the position was full-time or part-time.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
  3. DD-214 for veteran applicants.
    • Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to recruiting@colorado.edu and reference the job to which you are applying
  4. If using the educational substitution for experience: proof of degree or transcripts.
We may request references at a later time.

Please apply by 11/07/2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu