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Accounting and Finance Professional

Requisition Number:



Boulder, Colorado

Employment Type:

University Staff



Posting Close Date:


Date Posted:


Job Summary

The Department of Physics at CU Boulder encourages applications for an Accounting and Finance Professional! This position provides efficient and professional accounting support and financial management to the Department, faculty and their research groups. This position reviews, analyzes, and reports on expenditures for research grants, contracts and other fund accounts, and assures compliance with GASB principles of accounting and state fiscal rules through audit and analysis of financial transactions and records, interpretation of statements and reports, expenditure projection reports, and organization of grant documents and other confidential information. This position also provides administrative support for department and faculty travel, seminar visitors, group guests, workshops, and conferences.

We are looking for someone with a strong accounting and administrative background and excellent skills in business administration and fiscal management. This person will need excellent communication and organizational skills and the ability to successfully manage multiple self- directed projects.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Department of Physics has approximately 60 tenure track faculty members and instructors, over 40 special faculty members, 150+ research faculty members, 25+ administrative and technical staff, and 250+ Graduate students. We are ranked among the top ten physics departments at public universities and among top 20 universities overall for graduate level physics programs by the National Research Council! Our faculty includes multiple Nobel laureates, Packard Fellows, MacArthur Fellows, National Academy of Sciences members, and Presidential Early Career Award winners.

What Your Key Responsibilities Will Be

Manage Grant, Contract, and Fund Accounts

  • Monitor activities in all research and general funds and independently analyze the needs of individual project and program accounts.
  • Use professional judgment to choose most appropriate methods of fund financial disbursement ensuring that they are in compliance with GASB principles of accounting and state fiscal rules, funding agency rules and University and Department regulations and policies.

Proposal and Award Resource Advising

  • Advise grant proposal writers on the use of forms, budget templates, and processes in proposal preparation.
  • Monitor entries in the database for new and existing award funding and notify faculty member of anticipated problems by analyzing the information available and comparing it to proposal documentation.
  • Prepare periodic and ad hoc grant project or program financial reports for the Department Chair and Manager of Operations and Finance in addition to grant project Principal Investigators.

Graduate Student, Research Faculty, and other Department Appointments

  • Coordinate all hiring paperwork for undergraduates, Graduate Research Assistants, Visiting Scholars, and Research Faculty using appropriate University processes.
  • Enter and monitor appointments into the payroll system including funding information.
  • Work with ISSS to recommend appropriate documents needed for international scholars.
  • Process visa paperwork for international research faculty.

Manage Purchasing and Accounts Payable and Receivable Functions for all Fund Types

  • Review purchasing requests and prepare accurate documentation to implement purchases to assure conformance to statues, rules, regulations and procedures governing such items.
  • Lead preparation of procurement card, travel card, and reimbursement expense reports in compliance with Federal, State, University, and Department policies.
  • Recommend and process cost transfers with appropriate documentation to clear deficits, correct errors and move expenditures to proper accounts, based on monthly professional review and reconciliation of accounts.

Administrative Support

  • Advise and assist with travel requests and expenses.
  • Assure correct travel approvals, relay University travel policies and procedures to travelers, and process travel expenses on the University's Concur system in accordance with all appropriate rules.
  • Assist and advise faculty members on annual research personnel evaluations and research group searches.

What You Should Know

This position will have an initial in person training period, with flexibility to work a hybrid format after training, with supervisor approval.

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

The Annual Salary Range is $50,000-$60,000.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be brilliant. Be groundbreaking. Be Boulder.

What We Require

  • Bachelor’s degree or combination of education and relevant experience may substitute for a bachelor's degree on a year-for-year basis.
  • 1 year of professional-level experience in payroll, accounting, grant management, or financial analysis.

What You Will Need

  • Excellent customer service.
  • Excellent written and verbal communication skills.
  • Strong analytical, problem-solving and interpersonal problem-solving skills.
  • High degree of professionalism and ability to maintain confidentiality.
  • Ability to work effectively in a working environment with multiple interruptions.
  • Ability to build and maintain positive and cooperative working relationships.
  • Ability to work independently and as a member of a team.
  • Organizational skills and ability to manage multiple complex priorities.
  • Proficiency using Microsoft Suite, Word and Excel.
  • Proven ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.
  • Flexibility to perform other tasks as required to support the mission of the research group, department and University.

What We Would Like You To Have

Please note that while the position details both required skills above as well as desired skills and experience below, we want applicants to be aware that they do not need to have all of the desired skills and experience to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. 
  • Bachelor’s degree or higher.
  • 2+ years of experience in coordination or administration of sponsored project operations.
  • Understanding of fund accounting principles.
  • Experience with ISSS visa policies.
  • Experience with Export Controls.
  • Experience with CU Travel Policies.
  • Experience with HCM, Marketplace, FIN, Cognos, SIS, Concur, InfoEd or comparable software systems for finance and procurement.

Special Instructions

To apply, please submit the following materials:

  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by August 9, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: