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Administrative Assistant II, Miramontes Arts & Sciences Program

Requisition Number:

15484

Location:

Boulder, Colorado

Employment Type:

Classified Staff

Schedule:

Full-Time

Posting Close Date:

24-Jan-2019

Job Summary

The Miramontes Arts & Sciences Program (MASP) welcomes applications for an Administrative Assistant to assist constituents contacting the MASP office. This role focuses on delivering high-quality service and serves as the program’s receptionist, managing program e-mails, maintaining the program website, supervising work-study students, event planning, and assisting MASP students, faculty, and staff.

Who We Are

The Miramontes Arts & Sciences Program (MASP) is an inclusive academic community comprised of high-achieving students dedicated to pursuing academic excellence at CU. MASP supports motivated traditionally underrepresented and/or first-generation students who want to be part of a diverse, multicultural academic enrichment community in the College of Arts & Sciences. MASP is a cooperative and collaborative program that offers a participation scholarship and dedicated space for activities, advising, studying, and seminars. In particular, MASP supports its students with an emphasis on matriculation, retention, and post-graduate success from the College of Arts & Sciences by providing students access to resources, enrichment opportunities, and individualized one-on-one academic support and guidance. MASP encourages its students to be open-minded and to build life-skills/tools for success.

What Your Key Responsibilities Will Be

Student Center Daily Operations 
  • Perform day-to-day administrative tasks, to include, but not limited to: 
    • Serve as program receptionist and resource to MASP students, faculty, staff, and the general public.
    • Process incoming and outgoing mail; respond to requests for information.
    • Supervise student work-study staff, formulate and disseminate office policies, ensure that the office space is kept orderly and clean.
  • Assist with event planning, coordination, and execution of community events; process procurement receipts.
  • Schedule appointments; provide coordination of and support for meetings; record and distribute minutes; make travel arrangements.
Program Administration 
  • Disseminate information to students on program, college and university policies. 
    • This requires the incumbent to become familiar with policies and procedures concerning registration deadlines, courseload limits, petitions, stops, and restrictions; acting as the liaison for campus space evaluations; overseeing student census data, continuing roster reports, instructional loads.
  • Process incoming student applications and organize files for review. 
  • Monitor and track deadlines; prepare and/or assist in the development of reports/publications, data, and information.
  • Maintain department records and files.
  • Assist with special projects, events, and activities as assigned by MASP Director, assistant director, and Program Assistant.
Technology and Website Administration 
  • Maintain and monitor the MASP website, including graphics and website documentation.
  • Guide program computer security, ensure the safety of access for CU-SIS, and evaluate software and IT needs for the unit.
  • Assist with publication activities for the unit including developing and editing program literature, updating catalog, and managing and overseeing all unit recognition materials, including a program for special events.
Course Scheduling and Enrollment 
  • Facilitate all aspects of course management in CU-SIS. 
  • Schedule classrooms for MASP seminars and summer bridge program courses.
  • Plan and generate detailed information on MASP seminars and SASC class offerings for distribution.

What You Should Know

The Miramontes Arts & Sciences Program (MASP) recognizes that the effectiveness and creativity of a group is strengthened by contributions from a broad range of perspectives, educational backgrounds, and work experiences.

What We Can Offer

The anticipated starting salary for this position is $34,068, commensurate with experience.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Adaptable. Be Inclusive. Be Boulder.

What We Require

  • 2 years of experience related to the position.
    • Appropriate education may substitute for the required experience on a year for year basis.

What You Will Need

  • Demonstrated commitment to working in a culturally competent environment and the ability to effectively work with students, employees, and community members having diverse backgrounds.
  • Ability to work independently.
  • Strong attention to detail.
  • Advanced interpersonal, organizational, and communication skills.
  • Ability to meet deadlines and manage multiple concurrent processes.
  • Ability to maintain strict confidentiality and exercise discretion.
  • Ability to represent the College in a professional manner.
  • Willingness and ability to learn new systems.
  • Technically adept. 

What We Would Like You To Have

  • Experience using Microsoft Office, Outlook, and Google applications.
  • Experience with website administration. 
  • Knowledge, expertise and/or understanding of the experiences of groups historically underrepresented

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. Must include date ranges and whether full time or part time work. 
  2. A cover letter that specifically addresses the job requirements and outlines qualifications.
  3. A diversity statement (up to 1 page, double-spaced) that includes a brief discussion of your diversity, equity, and inclusion goals. This statement could include a statement of values, relevant information about one’s background and experiences, ideas for serving and/or mentoring a diverse student body. Please upload this statement in the file upload section of the application marked "essay." 
  4. DD-214 for veteran applicants. 
    • Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to HRESmail@colorado.edu or send via fax at 303-492-4693 and reference the job to which you are applying.
  5. If using the educational substitution for experience: proof of degree or transcripts. 
You will not be asked to upload references at this time.

Please apply by January 24, 2019 for consideration.

Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

The University of Colorado is an Equal Opportunity/Affirmative Action employer