Jobs UNIVERSITY OF COLORADO BOULDER

OAR is a service center responsible for providing high-quality animal care, veterinary care, and support for the research and teaching missions of the University of Colorado Boulder. The highly dedicated and experienced OAR staff are committed to the health and well-being of laboratory animals, student and investigator training, and technical service.

RIO is the central point for support and advocacy for CU Boulder’s world-class scholarship, creative work, and growing research enterprise. We are focused on creating global impact by cultivating and supporting collaboration, transformation and leadership. At the heart of this focus are the contributions of a wide range of world-class experts, working together to accelerate ideas throughout the innovation lifecycle. We endeavor to embody CU Boulder's dedication to exemplifying excellence by creating a welcoming environment, enhancing the success of all students, staff and faculty, and deepening our ability to share and engage with varied perspectives.

Procurement Management

• Learn the process of placing animal orders for investigators and handle the billing, invoicing, and credit entries for animal orders.
• Manage OAR animal purchasing accounts, authorize expenditures on accounts, and perform revenue reconciliations.
• Create, distribute review, and update all correspondence within the database for animal ordering.
• Create and maintain spreadsheets on import requests, waitlisted orders, and special orders.
• Work with the veterinarian to ensure proper health documentation, MTAs and other approvals follow the process for importing and exporting animals.

Accounting Support

• Responsible for entering, tracking and maintaining purchases using the University Marketplace system functions of POs and SPOs, requisitions and payment vouchers.
• Ensures that supplies are ordered on time, charged to and delivered to the correct facility, and follow University guidelines and policies.
• Processes journal entries in the PeopleSoft financial system. Demonstrates an understanding of the general ledger system, account codes, and University finance rules and policies.
• Enters data into the Key Solutions electronic records administration (eRA) management system to maintain regulatory compliance per IACUC and NIH guidelines.

Personnel and Payroll Liaison Support

• Maintain the OAR HR program along with HR reporting that meets the needs of the department while adhering to the State and University rules. Maintain monthly and bi-weekly time entry and accrual reports, and process paperwork for new hires, terminations and other personnel issues. Questions that are not known are thoroughly researched and responses are given to the questioner on time.

Administrative Assistance

• Coordinates meetings, takes meeting minutes, makes travel and lodging arrangements for external visitors who have business with OAR, serves as the department’s telephone liaison and parking liaison, and works with the management team to coordinate special projects and events.
• The building has secured access and this position is responsible for answering the door for visitors, accepting and sorting deliveries, and coordinating with mailing services for incoming and outgoing shipments.

• This position will be fully in-person on campus. 

The hiring range for this position is $52,000-$55,000.

• Three years of relevant professional experience.
• An equivalent combination of education and/or experience will substitute. 

• Ability to communicate effectively with internal and external constituents.
• Knowledge of processing, tracking, and managing purchase orders, payments and invoices.
• Well-developed and professional skills in the areas of data entry, general accounting, customer service and office administration.
• Ability to exercise tact and diplomacy in a variety of situations.
• Excellent skills in Microsoft Word, Outlook, Excel, PowerPoint, and Google Docs, and proficiency with basic office equipment (copier, scanner, etc).
• Ability to establish priorities in a fast-paced and constantly evolving setting.
• Ability to work effectively with employees throughout the university.

• 3+ years of administrative experience.
• 2+ years of experience in general accounting.
• Experience in purchasing/ordering and working with a purchasing system.
• Experience with accounting, procurement, payroll, and HR systems.