Jobs UNIVERSITY OF COLORADO BOULDER

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define our culture and drive our engagement and fundraising success.

At CU Boulder Advancement, we allocate time and resources to diversity, equity, and inclusion (DEI). Our efforts contribute directly to our division’s core values and to advancing CU Boulder’s mission through impactful fundraising and engagement results. As a team and as individuals, we commit to learning about and challenging systems, policies, and practices that enable oppressive ideologies to recur in our community. (Oppressive ideologies include racism, sexism, ableism, heterosexism, and other “isms” that cause harm. This list is not exhaustive and may evolve in our pursuit of collective liberation.) Embracing our responsibility to lead and model helps promote the culture we desire while supporting our internal and external constituents. Accountability for our commitment to DEI is established through specific individual and team goals that evaluate our progress and growth.

Administrative Support

• Performs administrative support functions for the Campaign Planning & Strategy and Data Insights teams including: calendar management, setting and coordinating meetings and appointments, travel arrangements (which may include detailed itineraries reflecting appointments with donors), and expense report completion.
• Uses data from donor database to create requested reports, spreadsheets, enter call reports, submit proposal and pipeline updates, and create internal and external correspondence, as requested.
• Initiate, schedule and coordinate internal and external meetings for the Campaign Planning & Strategy and Data Insights advancement teams.
• Serve as the procurement lead for the team by coordinating payment of vendors, completing expense reports, and other budget management tasks as assigned.
• Provide support and preparation for meetings and events as necessary.
• Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.
• Assistance with special projects.

Campaign

• Perform core tasks related to the comprehensive campaign, such as regular outreach to Advancement team members, management of a calendar for all campaign-related activities, and organization of campaign materials/resources.
• Under the guidance of the Senior Director, support the planning and preparation for internal meetings as well as meetings/events that engage volunteer groups.
• Assist with ad hoc projects and tasks as needed.

Data Insights

• Use Excel, Salesforce and visualization tools (like Tableau and/or Power BI) to help identify trends and recommendations for Advancement Teams.
• Assist with ad hoc reporting and data analysis projects as needed.
• Assist with tracking engagement for CU Boulder School, Colleges and Units (SCUs).

Office Management

• Answer and direct phone calls; screen phone messages and distribute/follow-up as necessary.
• Receive, process and distribute unit mail/inter-office correspondence.
• Prepare and submit expense reports; prepare purchase requisitions for various office needs; maintain office supply inventory.
• Serve as a liaison between the Campaign Planning & Strategy and Donor Insights teams and various internal and external constituents. Research and gather information on various topics as necessary and expedite the flow of information to staff.
• Resolve IT/software related issues for the team.

• This position has the ability to work a hybrid schedule with some days on campus and some days remote.
• This position will occasionally be required to work evenings/weekends.

• The salary range for this position is $50,000 - $55,000 annually.

• Bachelor's degree or combination of education and experience will substitute on a year for year basis.
• Minimum of 1 year of direct work experience.

• Strong verbal and written communication skills.
• Strong attention to detail and accuracy in completing tasks.
• Sense of curiosity and the desire to find solutions to complex problems.
• Strong customer service skills.
• Ability to navigate and manage various databases.
• Ability to manage multiple tasks simultaneously and adapt to changing priorities; ability to appropriately manage time and meet deadlines.
• Ability to embrace the shared values of the Office of Advancement.
• Ability to exercise a high degree of diplomacy, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.
• Ability to operate independently; has a self-learner/self-starter attitude.
• Understanding of data compliance and integrity.

Software used: Microsoft Office products, Salesforce, Zoom, Teams, LinkedIn, DocuSign, m-fin, Marketplace, Concur.

• Experience in or understanding of a non-profit or higher education environment.
• Experience working in customer service and/or an operations focused role.