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Asset Accountant

Requisition Number:

57400

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

24-Jul-2024

Date Posted:

10-Jul-2024

Job Summary

The Campus Controller’s Office at CU Boulder welcomes applications for an Asset Accountant! The University of Colorado Boulder is a Tier One, nationally competitive research university with a $2.00B annual operating budget. The University is focused on cultivating its instruction and research, increasing its innovative impact at the national and international level through collaboration, transformation, and leadership.

This office (CCO) provides critical support to the mission by ensuring fiscal responsibility, accurate financial reporting, and compliance with laws, regulations, policies/procedures, and contract requirements. This full-time position reports to the Debt and Asset Manager within the Campus Controller’s Office and works closely with campus departmental finance and accounting staff. 

This role performs the following duties campus-wide: a) Query and review Fund 71 costs monthly to determine if they qualify for State Long Bill capital, construction project reimbursements, calculate appropriate split funding, and record in CORE. When time to close-out a project this position will review construction project statements for capital compliance and prepare JE(s) to correct miscoding, if necessary, before capitalizing it. Audit and create monthly reports on cash/gift card audit activity, and quarterly reports to analyze cash risks, recommend policy/process changes to ensure appropriate controls are in place, and once approved to implement the changes. This position reviews internal controls for consumable/resale inventories on campus, monitors the accounting structure, and audits department inventories. This position strives to be the campus accounting expert resource for departmental staff in the above areas, provide training for departmental staff in these areas, and to supervise student and other auditors of petty cash, gift cards, and change funds.

A critical thinker is required, who will work with others to make decisions within their areas of responsibility and to improve upon the areas' work processes. The position will interact with state, university controller staff, campus departmental staff, and academic researchers. This person is expected to be self-directed once the initial learning curve is overcome. 

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Campus Controller’s Office maintains and support CU Boulder’s fiscal responsibility through accurate financial accounting and reporting and is in compliance with laws, regulations, policies/procedures, and contract requirements for sponsored projects. We provide oversight, assistance, and training in financial stewardship for the Boulder campus.

This University of Colorado (UCB) Campus Controller's Debt & Asset Management unit exists to: a) assure proper accounting for the General, Auxiliary, Agency, Gift, Renewal & Replacement, Retirement of Indebtedness (ROI), Inventories, Capital Construction, and Investment In Plant (IIP) funds at the University of Colorado at Boulder; b) provide consulting, training, and mentoring to campus personnel on the use of the finance system and the business processes associated therewith, including departmental roles and responsibilities in the administration of its funds; c) assist campus personnel in facilitating accounting management and control of fiscal operations and resources; d) provide timely and accurate reports and related information to all external constituencies, to all levels of UCB’s management, and for the University’s annual reports; e) interface and reconcile with the State of Colorado’s Financial Reporting System (CORE); f) manage subsystems related to the general accounting operations, and Property Accounting System (PSAM). 

What Your Key Responsibilities Will Be

CCO Objectives: University Satisfaction

Designing, Training, and Implementing Policies & Procedures
  • Manage the accounting records, the master list of Petty Cash, Gift Cards, and Change Funds authorized by the CCO, process requests for new funds using campus guidelines, modify amounts as needed, and close-out funds as appropriate. Review funds monthly to ensure they are within their authorized amounts and the expenses are per CU guidelines.
  • Assess the training needs of campus staff within your areas of responsibility and work with them on the type, depth, and frequency of the trainings. Provide regular 1:1 training to staff, student workers, and CCO colleagues as needed. Supervise the Petty Cash, Gift Cards, and Change Funds audits done by students to ensure they are being done per CU guidelines and stay on their scheduled audit timetables. Train new auditors on CU guidelines that helps them understand the big picture as well as the processes they follow and be able to assist with difficult reconciliations.
  • Maintain good communication with your supervisor and system wide colleagues. Just as you engage your customers, you should also work to keep your supervisor and system wide colleagues involved.
Consumable/Resale Inventory
  • Responsible for the accounting processes of campus consumable/resale inventories and ensure state and campus guidelines are being followed. 
  • Work with departmental staff on standard processes to be used to ensure our campus GL is consistent and accurate. 
  • Assist departments with tool development that will streamline workflow and reduce the chance for errors. 
  • Review inventory asset account codes for unauthorized purchases and oversee the requests for access to the proper asset account codes.

CCO Core Initiative: Process Excellence in Cash Management and Capital Construction Management Accounting

Cash Management
  • Collaborate with customers and system-wide counterparts to recommend changes to the cash, gift card, inventory management, and construction workflow, e.g. work with the Student Government’s accounting team to develop petty cash policies that comply with campus guidelines, meet their needs, and provide auditable transactions.
  • Work with Campus and System’s IT on updating forms being used. Evaluate the ideas generated along with them and CCO appropriate staff to see if the changes will improve upon the existing processes.
Capital construction processing
  • Review the inactivation requests once submitted to ensure the costs are recorded within the proper account codes.
  • Determine if completed projects should be componentized.
  • Create capitalization/expense JE for the Construction In Progress using GAAP/GASB, State, CU, and Campus standards, determine Fund 74 entry variables, get costs from established reports and enter them into PSAM.
  • Review Fund 71 projects’ monthly activity to ensure timely recording of capital assets.
  • Monitor state long bill projects to obtain reimbursements from the state with the goal of keeping CU's carrying cost below $1 million dollars. Work with CU Treasurer and State Treasurer's Offices to create and process reimbursement ACH transfers in the CORE system for the State's share of bills paid directly by the University. Update the CORE/People Soft cross- reference and reconciliation workbook. Reconcile split funded projects to ensure all parties’ predetermined shares have been recorded. Prepare PeopleSoft JE to book revenue and receivable and send email notifying state treasurer representative, CU Treasurer’s Office, and OUC.
  • Assure State project appropriation revenue in 200400 is reconciled to project expenditures monthly for State Long Bill Funded Projects. Contact project accounting to reconcile any variances. Maintain archival records for construction project files per state and campus guidelines.
  • Annually, keep CCO and Facilities Management managers apprised of projects expiring that are in jeopardy of losing appropriated funds if they are not encumbered before June 30th. Other year-end tasks include getting petty cash funds reimbursed by mid-June to ensure proper expense recording, oversee the scheduling, and completion of inventory counts, audit the journals being done to adjust the inventory’s balance, and work with project managers to complete June long bill cash reimbursement in our campus cash account as possible before June 30th.
  • Time allotted for special projects assigned by CCO management and various duties that could include assisting other staff in the CCO – Debt & Asset Management unit with projects as necessary for the good of the unit and campus. Also, this time can be used for joining/being assigned to committees on campus.

What You Should Know

Hybrid work schedule offered! One day in the office every two weeks with in-office attendance at meetings as needed.

What We Can Offer

The salary for this position is $58,000 - $62,000 depending on experience. 

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be driven. Be strategic. Be Boulder.

What We Require

  • Bachelor's Degree from an accredited college or university in accounting or related field.
  • One plus years of professional accounting work experience.
  • Equivalent combination of education and experience may substitute.

What You Will Need

  • Knowledge of auditing procedures and best practices for handling petty cash, gift card, and change fund accounts.
  • Proven ability to develop solutions to a variety of problems of moderate scope and complexity using existing policies and practices as a guide.
  • Proven ability to explain policies and standard processes to departmental staff.

What We Would Like You to Have

  • Experience and knowledge auditing petty cash, gift cards, and change fund accounts, and tools for querying associated financial documents.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. 
We may request references at a later time.

Please apply by July 24, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu