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Assistant Director, Program Management Office

Requisition Number:

40023

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

27-Jun-2022

Date Posted:

13-Jun-2022

Job Summary

The mission of the Office of Contracts and Grants (OCG) is to advise and assist University researchers in obtaining and managing external funding for sponsored projects. OCG is committed to protecting the University’s interests and is responsible for proposal development, negotiating contracts, assessing risk, and monitoring the implementation and administration of sponsored contracts; initiating and implementing policies and procedures and providing training to faculty and staff; serving as the University’s liaison with sponsors and regulatory agencies, and advancing CU-Boulder’s research enterprise. This position reports to the Director of Contracts within the Office of Contracts and Grants and indirectly reports to the Vice Chancellor for Research and Innovation.
The Assistant Director, Program Management Office (PMO), will lead program management efforts, which provide support to Principal Investigators (PI) and Department Research Administrators (DRA) in the management of complex research efforts throughout the lifecycle of an award. This includes: 
  • Pre-award support to business development and capture.
  • Coordination of pre-proposal and proposal submission.
  • Post-award coordination and management alongside OCG and department personnel. 
In the post-award environment, this shall include managing Cost, Schedule, and technical aspects of strategic Industry and Federal sponsored research and other contract efforts in coordination with department personnel. 
The Assistant Director, PMO will be responsible for helping to identify potential follow-on research efforts and associated funding sources in coordination with the PI, department and/or the Industry and Foundation Relations office. This position will need to establish strong relationships and credibility with CU Boulder faculty and leadership, gaining a thorough understanding of the faculty's and the University’s research and interests. 
The person in this position works independently and collaboratively to provide the highest level of service to both the faculty and to research sponsors. This person will need to be responsive, detail-oriented and highly diplomatic in managing all projects and overall program management requirements. We work in an environment that requires effective, creative, and open collaboration and communication with all partners which is key to the success of the candidate.
OCG works in partnership with CU Boulder's faculty and staff to prepare and submit proposals, including budgets, for external research funding. OCG has the authorization to negotiate and accept sponsored research agreements on behalf of the Regents, monitor and provide guidance throughout the life of an award, and ensure final project closeout.
OCG commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from candidates whose knowledge, skills, and abilities demonstrate the ability to help us achieve our vision of a diverse and inclusive community. 

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

OCG works in partnership with CU Boulder's faculty and staff to prepare and submit proposals, including budgets, for external research funding. OCG has the authorization to negotiate and accept sponsored research agreements on behalf of the Regents, monitor and provide guidance throughout the life of an award, and ensure final project closeout.
OCG commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from candidates whose knowledge, skills, and abilities demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

What Your Key Responsibilities Will Be

Achieve high level service in lifecycle management of CU sponsored research efforts through:
Project Management 
  • The PM will utilize project management skills to assist the PI and research sponsors in the planning, development, and execution of selected sponsored research projects. The PM will support activities of pre and post award personnel) in response to sponsored research requirements. Specific responsibilities include, but are not limited to, the following:
    • Identification of potential strategic projects that will require project management support.
    • Review of project Request for Proposal (RFP) response and compliance requirements.
    • Support to PI(s) and Department Research Administrators (DRAs) in the development of proposals to include development of Statements of Work (SOW) and/or Performance Work Statements (PWS), project budget, project deliverables and schedule in coordination with OCG Proposal Analysts.
    • Support development of appropriate contract types/strategies.
    • Coordinate Intellectual Property (IP) strategy and review.
    • Identify and facilitate contract actions to ensure alignment with any Master/Baseline agreements as applicable.
    • Ensure proposal submittals are responsive and meet all specified requirements.
    • Lead initial program award “kick off” and periodic program review sessions with sponsor to ensure cost, schedule, and technical performance.
    • Act as primary sponsor contact for all post award program activities.
    • Proactively identify project issues and work with stakeholders to find solutions.
    • Identify areas of project risk and implement appropriate risk mitigation strategies.
    • Ensure projects are compliant with university policy and regulatory requirements in areas such as Export Control, Restricted Research, Conflict of Interest, etc.
    • Assist with reporting and closeout requirements in coordination with PIs, DRAs, OCG and Campus Controller’s Office (CCO).
    • Develop and disseminate information on a continual basis to all pertinent parties concerning fulfillment of project goals and objectives.
    • Provide program management Subject Matter Expertise to other internal or external Program Managers throughout CU Boulder campus.
    • May supervise other PMs within the PMO construct.
 Development of PM Processes, tools, and templates
  • The Assistant Director, PMO will play a primary role in organizing, planning and implementing the project management approaches, tools, templates, and best practices for the Office of Contracts and Grants (OCG) and the Research and Innovation Office (RIO). Activities include development of recommended processes and procedures for RIO and training and support to faculty and staff.
 Business Development
  • The Assistant Director, PMO will develop strong relationships and knowledge of both the research areas at CU and the industry companies, federal agencies, and other funding organizations related to those sectors.
  • The Assistant Director, PMO, in coordination with the Assistance Vice Chancellor for Research, Director of the Office of Contracts and Grants and the Office of Industry and Foundation Relations, will work with companies, foundations,  agencies and faculty to facilitate follow-on funded research activities and to identify potential new areas of collaboration on sponsored research. 
  • Effective execution of existing sponsored research contracts will be a primary mechanism for cultivating follow-on sponsored research with Industry partners.
 Other
  • Takes responsibility for other duties, projects, and business in a collaborative and collegial way as opportunities are presented, as assigned by the Assistant Vice Chancellor for Research.

What You Should Know

  • A hybrid work option may be available for this position.
  • The successful candidate may supervise others as the need arises and at the discretion of the Assistant Vice Chancellor for Research.
  • All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. 
    • New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

  • The salary range for this position is $110,000-$125,000 per year and is commensurate with experience.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be collaborative. Be groundbreaking. Be Boulder.

What We Require

  • Bachelor's Degree in a technical, scientific, or business field.
  • Minimum 5 years of industry, university and/or government program management experience in highly complex science or technology-related programs.
  • Experience in contract strategy, proposal development, proposal management, general contracting processes, and post-contract award management requirements.

What You Will Need

  • Proficient in assessing contractual terms, analysis of contractual and strategic risk, and working with stakeholders to develop effective frameworks for risk management.
  • Ability to understand and discuss complex technical research topics with faculty and external Stakeholders.
  • Excellent customer service skills, highly diplomatic, able to foster collaboration in a highly diverse and matrixed organization.
  • Results-oriented and thrives working in a fast-paced, multi-tasked environment, with a focus on driving organizational change.
  • Skilled at analyzing, summarizing, and presenting essential elements of complex issues to all levels of the University.
  • Polished written and verbal communication skills.
  • High level of proficiency in Word, Excel, and PowerPoint.
  • Demonstrated ability in leading teams and delivering results.

What We Would Like You To Have

  • Visibly involved leader with strong relationship skills, a reputation for transparency, integrity, and high ethical standards, who will rigorously uphold quality standards, earning the trust of individuals within and outside the University.
  • Proactive, not afraid to challenge the status quo or take measured risks to accomplish established goals.
  • Collaborative, team-oriented leadership style and ability to assess where improvements are needed, making appropriate connections, and building synergies.
  • An open-minded and multidimensional approach to problem-solving.
  • A high level of energy and confidence, a “can-do” and enabling attitude, combined with perseverance, a willingness to learn, and enthusiasm for working with and through others to achieve significant outcomes.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.

Please apply by June 27, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu