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Assistant Project Manager

Requisition Number:



Boulder, Colorado

Employment Type:

University Staff



Posting Close Date:


Job Summary

The Assistant Project Manager is responsible for acting as the University of Colorado Boulder and Housing Facilities Services (HFS) owner’s representative on capital and maintenance projects with budgets up to $100,000. This position assists the department's project managers, plans, assigns, coordinates and oversees contractor’s and subcontractor’s work on various repair, remodel and capital improvement projects; prepares written documents, specifications, and drawings for these various projects, as well as overseeing this type of work as performed by professional architects, engineers, and contractors; and oversees ongoing maintenance and capital improvement projects within the HFS plant of 24 residence halls, 6 family housing complexes, 5 dining centers and auxiliary buildings.

Who We Are

In addition to managing the Residential Academic Programs, EcoReps Program and Resident Advisors Sustainability Lead Program, Housing Facilities Services partners with other departments to make living on campus sustainable. Cogeneration and LEED standards are applied to many residence halls, composting is available in many halls and recycling is available in all. 

What Your Key Responsibilities Will Be

Processes and Documentation 
  • Resolve customer needs regarding facility upgrades and improvements and develops an action plan to achieve the customer’s goal within budget.
  • Serve as the frontline liaison between the HFS Projects Group and the various groups within Student Affairs as well as other campus departments (i.e., FM, OIT, PTS) to ensure implementation of campus standards and requirements.
  • Facilitate the incorporation of selected changes in consultation with the project consultants and communicates these changes to the contractor for implementation.
  • Coordinate in the preparation of State of Colorado contractual project documents, change orders and review of invoices and pay applications.
  • Review and analyze all project change documents during the life of the project.
  • Coordinate with various HFS/SA & CU business partners to ensure efficient and successful programmatic results.
  • Participate in interviews for potential consultants and contractors, collaborate with others to select the most appropriate consultant or contractor for the project.
  • Assist in the production of project scope documents on smaller projects.
  • Review all drawings with various partners, participate in review meetings with HFS staff to ensure compliance with project programmatic and material requirements, ensures incorporation of all review comments into the construction documents.
Owner's Representative/Liaison 
  • On projects of up to $100,000 budget, become the Owner’s Representative between HFS and various campus departments, code authorities, contractors, subcontractors, internal customers, supervisory personnel, physical plant personnel and trades people, as well as, outside consultants and contractors ensuring the collaboration and implementation of State, Departmental, and University required standards and criteria.
  • Oversee and analyze proposed project scope change revisions generated by regulatory requirements for programmatic and budgetary impact. Clearly communicates those impacts to senior unit and departmental staff.
  • Demonstrate proficiency in coordination of multiple tasks and prioritization of activities.
  • Provide honest, clear, and timely feedback.
  • Exhibit outstanding listening and questioning skills.
  • Act as a phenomenal teammate utilize excellent social skills.
  • Attend all bid openings and meetings and site walks, and works with a project manager to propose and implement addenda to contracts and schedules, coordinates with design consultants, and contractor interaction.
  • Develop a close working relationship with HFS facility operations managers and supervisors to ensure proper coordination of the work with HFS requirements.
  • Act as the construction manager while coordinating and scheduling all trades, reviewing shop drawings and submittals.
Budget, Finance, and Analysis 
  • Maintain accurate electronic files, project files, project schedules, files of data, project manuals, warranty documents, contract documents, and drawings for HFS.
  • Responsible for generating preliminary costs, budgets and schedules on various
  • HFS projects and regularly updating the above and occasionally requesting additional funding or proposing alternate funding sources. Works with SA finance on budgets and required funding scenarios.
  • Review and verify consultant and contractor compliance with schedule and approved budget requirements.
  • Run project budget development in concert with the customer, review change order requests, assist in setting the final project budgets, maintains up-to- date project budgets and changes, recommends alternatives to budgetary constraints.
  • Oversee, coordinate, and ensure partner consensus to proposed owner generated or required change documents.
  • Analyze and incorporate proper project scope revisions for programmatic success, budgeting compliance and coordination of consultant / contractor implementation.
  • Proficient working knowledge of various software; (Microsoft Suite of products, Blue Beam etc.) facilitate distribution of information on budgets, schedules, work plans and various other informational data bases to various interested parties.

What You Should Know

  • Typical hours are Monday thru Friday, 7:30 am to 4:00 pm.  May periodically require evening or weekend work.
  • This position may operate a university vehicle and a valid driver's license is preferred

What We Can Offer

Salary range starts at $61,000.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Innovative. Be Resourceful. Be Boulder.

What We Require

  • Bachelor’s degree in architecture, construction management, engineering or in a related field.
  • One year of facilities experience or experience in construction management.

What You Will Need

  • Integrity/Responsibility/Ethics
  • Inclusive Excellence
  • Innovation
  • Collaboration
  • Communication
  • Demonstrated track record of exemplary customer service and client satisfaction
  • Exemplary communication, organization, interpersonal, and leadership skills 
  • Experience with PC based information, financial and word processing systems and software. i.e. MS Excel, Word, PowerPoint, Project

What We Would Like You To Have

  • Familiarity with project management principles and practices.
  • Familiarity with the state of Colorado's State Buildings Program, Architecture and Construction standard agreements, professional services procurement procedures, general contractor procurement procedures, and project management control processes. 
  • Experience coordinating work activities of outside consultants and contractors with the needs of institutional protocols and customer requirements. 
  • Fire, life, safety, and building code knowledge and experience.

Special Instructions

To apply, please submit the following materials: 
1. A current resume. 
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.

Please apply by September 25, 2019 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.