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Finance and Grant Assistant

Requisition Number:



Boulder, CO

Employment Type:

University Staff



Posting Close Date:


Job Summary

The Center for Asian Studies welcomes applications for a Finance and Grant Assistant. This position is charged with the administration and financial management of grant-funded projects for Teaching East Asia (TEA) and the Center for Asian Studies (CAS). The position reports to the Executive Director of the Center for Asian Studies on CAS grants, the Director of the Program for Teaching East Asia on TEA grants, and other project Principal Investigators as required. The Assistant takes a major role in communicating with CU’s Office of Contracts and Grants, Sponsored Project Accounting, International Tax Consultant, Procurement Service Center, CU Risk Management, CU Foundation, and various funders, thus ensuring grant compliance. This position works with Principal Investigators to oversee monthly financial reconciliation of grant expenditures and annual budgets on existing grants and to budget new proposals. Additionally, the Assistant will serve as the primary liaison for various HR tasks and responsibilities. 

Who We Are

The Center for Asian Studies was established in 1999 to advance knowledge of Asia through undergraduate and graduate education, faculty research, and outreach programs for the broader community. The Center is committed to managing and expanding the interdisciplinary major in Asian Studies by providing student fellowships, scholarships, and study opportunities, by investing in faculty research and professional development, by providing support for building Asia-related resources on the CU Boulder campus, by developing academic exchanges with Asian-based colleagues and students, and by engaging the local community with Asia-related programs and events. The Center also serves to promote the University’s Flagship 2030 Initiative to ‘Build a Global Crossroads’ by internationalizing education on campus and promoting Asia in the context of global studies. Finally, the Center serves as a link and community-building resource for faculty and students across the University.

What Your Key Responsibilities Will Be

Fiscal Management
  • Maintain grant financial records and prepare budget reports for submission with annual grant reporting to funding agencies.
  • Project & report on quarterly spending for each grant or contract
  • Conduct monthly reconciliation of grant spending and reconcile with funder-designated budget categories.
  • Oversee preparation and processing of invoices; track payments
  • Process grant, gift fund, and auxiliary deposits.
  • Establish and monitor standing purchase orders, consulting, honoraria and other payment forms for a wide variety of vendors, including overseas vendors.
  • Maintain current knowledge of CU, federal, and international guidelines and Sponsored Project guidelines.
Grant Liaison 
  • Serve as primary liaison with relevant university administrative entities—OCG, SPA, CU’s international tax specialist, ABS, Risk Management, CU Foundation.
  • Provide support to PIs on finance-related communication with funding agencies and budgets on new proposals.
Student Scholarship and Fellowship Administration (CAS)
  • Coordinate publicity and application process for awards administered by CAS
  • Ensure that awards are made in compliance with funder and CU policies/regulations.
  • Act as liaison between CAS and applicants, fellows, and funders.
Personnel and Payroll Liaison (PPL) 
  • Payroll: responsible for managing personnel funding distribution changes, monthly and biweekly employee timekeeping, and Payroll Expense Transfers
  • HR: responsible for managing job postings and recruitment process for new staff members; responsible for coordinating resignation and retirement exit processes; and other Human Capital Management (HCM) related activities at the direction of the Directors.
  • Contract and consulting: Establish and process all financial agreements and payments, including international agreements, and all accompanying forms: POs, SPOs, vendor approval processing, SOWs, honoraria payments, NRs, etc.

What We Can Offer

Salary starts at $23,500 for 50% time.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Adaptable. Be Excited. Be Boulder.

What We Require

  • BA in business, education administration, accounting, finance, or related field.
  • Minimum of two years of financial experience.
    • Equivalent combination of education and experience may substitute for the required degree on a year-for-year basis.

What You Will Need

  • Proficient computer skills and experience with programs such as MS Word, Excel, FileMaker Pro.
  • Ability to establish work priorities and ensure completion of activities in a timely manner.
  • Demonstrated ability in communicating financial issues and effectively communicating in brief, focused and well-organized oral and written format.

What We Would Like You To Have

  • Knowledge of PeopleSoft, HCM and Cognos data systems.
  • Experience in an academic or non-profit environment.
  • Experience with budgeting.
  • Experience with grants and contracts.

Special Instructions

To apply, please submit the following materials: 
1. A current resume. 
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications, and responsibilities of the position.

You will not be asked to upload references at this time.

Please apply by August 23, 2019, for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.