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Associate Director for Campus Budget Management

Requisition Number:

33472

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

28-Sep-2021

Date Posted:

14-Sep-2021

Job Summary

The Office of Budget & Fiscal Planning (BFP) welcomes applications for the Associate Director for Campus Budget Management. This position supports diagnostic information gathering, data analysis, reporting, and manages operational teams delivering centralized financial planning as well as budget services to CU Boulder college/department leadership and fiscal staff. The Associate Director has responsibility for producing institutional budget and actuals reports to support executive-level decision making. 

Under the guidance of the AVC of Budget Management, the Associate Director links the campus vision, strategic priorities, and initiatives to action through data analysis, evaluation, implementation, and results in order to provide timely and data-driven support to her/his supervisor and other campus leaders. To this end, the Associate Director builds high-trust and collaborative relationships with campus partners and facilitates the identification and resolution of financial challenges as well as explores the financial impact and opportunity of central initiatives.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

BFP resides within the Department of Finance and Business Strategy. The office serves as the steward of university resources and as a trusted advisor for Chancellor, Provost, and Chief Operating Officer, schools, and units across the university to support decision-making and promote fiscal resiliency. The office plays a key part in the university’s strategic and financial planning processes and works with all academic and administrative units of the university to provide budget analyses, produce projections on revenue and expense, run central initiatives, allocate and manage annual operating budgets, and other operational elements of the budget. 

What Your Key Responsibilities Will Be

Department Leadership:
  • Participate with department leaders to review, refine, expand, and build innovative practices that advance and grow services.
  • Contribute to department-wide goals and issues management with department leaders and collaborate on forward-thinking solutions by providing a safe sounding board for ideas.
  • Broaden department knowledge and experience by serving as back-up support to department leaders.
  • Present results-focused plans and projections to peers, supervisor, and department leadership.
Project Management and Support:
  • Provide coordination on budgetary and other resource planning matters, including regular review and analysis of financial information.
  • Assist in the development of reports and other material vital to analyze, review, and support budgetary needs, discussions, and reporting including the maintenance of the campus budget model.
  • Ensure timely distribution of financial reports to support decision-making and financial accountability at all levels of the institution.
  • Manage the drafting and implementation of campus revenue sharing agreements, especially those that govern the collection and distribution of tuition revenue.
  • Supervise institutional and department budget performance on a monthly basis and identify trends and solutions.
  • Collaborate with appropriate budget and financial management to understand drivers of budgetary variances and to recommend actions to address budget shortfalls and other variances.
  • Build collaborative relationships with CU Boulder colleagues and leadership in order to seek, identify, clarify, and encourage the communication of information vital to improve processes and/or deliver project results with high degree of efficacy.
  • Set or adhere to timelines and assign project responsibilities to staff based on individual expertise.
  • Prepare and present weekly updates to supervisor and prepare formal and informal reports for management. Coordinate with supervisor and other applicable departments to ensure results are inclusive of input from affected units.
  • Support all activity-based costing at the program and course level, and ensure all projects connect expenses, revenues, and outcomes to facilitate data clarity and executive decision making.
  • Manage, track, document, and ensure timely delivery of cyclical, scheduled, and extemporaneous requests advised by supervisor.
Cross-Department Partnerships and Engagements:
  • Serve as a link between centralized budget/financial analysts, supervisor, and campus constituents to define the problem/question, determine project scope, address problems, and ensure effective and timely project completion.
  • Support critical path and/or high-level projects and steward project members toward timely solution through the development, presentation, and interpretation of data-dense information tailored to meet the financial expertise of each audience member.
  • Participate in job-related committees and engagements organized by partner departments, including the Campus Controller’s Office, Data Analytics, Provost’s Office, and Enrollment Management.
Supervision, Management, and Development:
  • Establish and supervise staff performance and development goals, set objectives, determine priorities, and conduct frequent coaching and annual performance appraisals.
  • Organize and assign workflow and provide clear and direct communication to establish focus and ensure employees understand duties and delegated tasks.
  • Supervise and manage daily activities of production; provide constructive feedback and support issue resolution.
  • Foster teamwork and encourage open communication, curiosity, feedback, and involvement in decision-making processes.
  • Build positive relationships with employees, provide motivational support, and nurture a work culture that challenges, respects, and engages staff.
  • Ensure business and service continuity by identifying and assigning back-up project leads for all cyclical and major results; assess knowledge gaps to coordinate training and skill development opportunities for cross-trained personnel.

What You Should Know

  • This position is in a hybrid work situation, they are required to be in the office at least 2 days a week.

What We Can Offer

  • The hiring pay range for is $96,000 to $120,000, relocation is available. 

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be engaged. Be genuine. Be Boulder.

What We Require

  • At least a Bachelor’s Degree or equivalent combination of education and experience may substitute.
  • 2+ years of job related experience.

What You Will Need

  • Ability to cultivate collaboration and work cooperatively with others on a team, whether serving as the project manager, team leader, or member.
  • Experience managing change and supporting leadership initiatives to enhance revenues, reduce expenses, and improve efficiencies.
  • Flexible demeanor, willing to listen to others and consider options and ideas that may take additional effort but have significant potential.
  • Ability to coach and encourage team members and stakeholders—from entry-level analysts to leadership— through sophisticated data, processes, and forms.
  • Proactive relationship builder genuinely interested in enabling the success of others to strengthen CU Boulder’s internal partnerships.
  • Diligent and ethical communicator with excellent verbal and written communication skills and the ability to explain sophisticated financial processes and reasons behind decisions customized to the audience.
  • Thorough analytical thinker, excited and able to tackle problems through a logical and systematic approach and committed to ensuring complete, accurate, and carefully prepared documents.
  • Forward thinker with results orientation, relying on data and institutional knowledge to forecast issues and opportunities and prepare appropriate options for numerous outcomes.
  • Technical expertise and demonstrated depth of knowledge and skill in the field of public higher education budget modeling, including sophisticated skills in the use of relevant applications such as the Microsoft Excel, Word, Access, and Outlook.
  • Ability to manage and wrangle large data sets, bringing them into formats understandable by a wide array of constituents.
  • Experience as an independent and team contributor, with the ability to identify what must be done and the initiative to address the task/issue before being asked.
  • Self-confident and willing to take an independent position, speak truth to leadership, and professionally advocate for a position.

What We Would Like You To Have

  • Master’s Degree preferred.
  • Two years supervisory experience preferred.
  • Extensive experience with university financial modeling and related university budget management and reporting.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.

Please apply by September 28, 2021 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu