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Business Manager

Requisition Number:

41327

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

09-Aug-2022

Date Posted:

27-Jul-2022

Job Summary

Are you looking for an opportunity where your passion for organization, collaboration, initiative, and creativity are valued? If so we invite you to apply to become our Business Manager! This role will support and work in tandem with the Medical Services executive team. We are a full-service medical facility, located on the CU Boulder campus, that supports the health and well-being of all students, including primary and acute medical care, physical therapy, lab, radiology, and pharmacy services. This position receives excellent benefits including 22 vacation days, 10 paid holidays, access to medical, dental, vision, and life insurance, tuition reimbursement, training, and professional development opportunities, a 10% employer contribution retirement plan, and more! 


The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Medical Services staff understand and are committed to the unique health concerns of our student population, making us an unparalleled source of advocacy for student wellness! The Medical Clinic provides a wide range of health care services for students including: primary care for illnesses and injuries, as well as chronic conditions, physicals, sexually transmitted infection testing and treatment, allergy shots, vaccinations, travel health care, and concussion care.

What Your Key Responsibilities Will Be

Executive-Level Support

  • Manage projects within Medical Services as well as campus partners across Health & Wellness services.
  • Coordinate complex calendars including setting up leadership-level meetings for multiple attendees, securing conference rooms, and organizing general calendar workflow and resolving priorities for calendaring, ensuring that all materials needed for appointments/meetings are ready and available in a timely fashion.
  • Provide logistical support including document preparation, Powerpoint presentations, excel spreadsheets, and meeting agendas and minutes that bring together relevant discussions and decision points as well as follow-up and action items. Disseminates minutes and maintains a distribution and record/filing system.
  • Anticipate the needs of the directors within MS including time management and prioritization, and respond to unanticipated events.
  • Manage special projects delegated by the leadership team.

Administrative Management

  • Lead professional communication including preparing, writing, formatting, and proofreading a wide variety of documents for MS and building-wide communication, including but not limited to the staff Weekly newsletter, urgent communication messages; MS and/or H&W policies and guidelines, MS organizational charts, meeting minutes/notes, forms, procedures, and building signage.
  • Develop material and maintain a Sharepoint page including links, calendars and content.
  • Act as a liaison for Medical Services communication, including coordinating communication priorities, drafting relevant content, scheduling meetings with collaborators, delegating projects to the clinical team, developing timelines and managing a follow-up system to ensure appropriate resolution of needs. Examples of projects include medical services website, video scripts, marketing themes for the month, and special projects.
  • Serve as parking liaison and partner with parking services for off-site event coordination.
  • Provide administrative support to coordinate the clinical Peer Review process twice yearly. This involves the creation, and dissemination of peer review documents, and once completed, compiling the data and distribution to the Directors.
  • Maintain and support the compilation of new personnel orientation (NPO) manuals for new staff and all onboarding checklists and documentation. Assists with new employee scheduling and integration and provides training for administrative functions.

Data & Assessment

  • Provide the Senior Director with data and financial analysis for operational, management, business development, budget preparation and strategic decisions.
  • Review data and prepare reports regarding clinic statistics, patient experience Qualtrics surveys, and additional data related to providers, appointments, and operations.
  • Data entry for multiple and complex timelines and action-due dates; monitoring and tracking of timelines using electronic systems and databases.
  • Partner with team members regarding Quality Improvement and compliance to provide standard reports, data dashboards in support of organizational goals and priorities.
  • Be responsible for patient surveys and feedback to ensure the efficiency of operations. Assists in practice benchmarking for each unique practice.

What You Should Know

  • This position offer the opportunity to work in a hybrid capacity with both remote and on-site work hours.
  • All University of Colorado Boulder employees are required to follow the campus COVID-19 vaccine requirement
    • New employees are responsible for providing proof of vaccination or receiving a medical or religious exemption within 30 days of employment.

What We Can Offer

  • The salary range for this position is $52,000 - $61,800 annually. 
  • Onboarding assistance is available within Student Affairs division guidelines.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be informed. Be supportive. Be Boulder.

What We Require

  • Bachelor’s degree or an equivalent combination of education and experience may substitute.
  • Experience providing executive-level administrative support to a high-functioning, high-level leadership team.

What You Will Need

  • Outstanding communication skills and customer service.
  • Demonstrated ability to work independently to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness.
  • Demonstrated proficiency in Microsoft Office programs.
  • Demonstrated ability to establish and maintain good working relationships with co-workers, supervisors, and the CU Boulder community.

What We Would Like You To Have

  • Experience with coordinating executive calendars/scheduling.
  • Experience with budget preparation.
  • Experience with one or more of the following: Zoom, Teams, Excel, Qualtrics, and/or Sharepoint.
  • Experience writing and editing a staff newsletter.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. 
We may request references at a later time.

Please apply by August 9, 2022 for consideration.
 
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu