Business Services Coordinator
Requisition Number:
65971
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
04-Aug-2025
Date Posted:
21-Jul-2025
Job Summary
The Finance & Business Strategy division at CU Boulder invites applications for the Business Services Coordinator position! Campus Business Services is a shared services team within the Finance & Business Strategy unit that provides financial and business support services, guidance, and resources to campus departments. Team members support departments in fiscal administration, business operations, procurement and expense administration. By providing transactional support services and implementing best practices for essential financial and business operations, departments supported by Campus Business Services are enabled to make informed, strategic decisions at every level for maximizing impact, upholding fiscal responsibility, and contributing to the university’s ongoing success.
The Business Services Coordinator will provide transactional support services and aid in the implementation of best practices for supported departments in the areas of fiscal administration, financial reporting, procurement administration, and travel and expense management. This necessitates a thorough understanding of departmental operations and personnel, as well as expertise in university financial procedures, regulations, and systems. The position provides primary oversight for contract management, fiscal administration, expense reporting, purchasing and procurement support for departments. It requires providing exceptional customer service, with a proactive and solution-oriented approach and excellent written and oral communication skills. Daily activities will include but are not limited to, procuring items on behalf of departments, processing expense and travel reimbursement requests for employees and non-employees, and recording journal entries. This position provides training and mentorship to new employees regarding fiscal compliance in the areas of procurement, travel and expense policy and procedures. As Campus Business Services expands, this role will offer comprehensive financial support through reporting, analysis, data reconciliation, and leading regular financial meetings with departments while advising on financial operations.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
Finance and Business Strategy (FBS) is CU Boulder’s go-to resource for resource planning and management. FBS staff provide operational support at all levels to advance the University’s mission. FBS is led by CU Boulder's Chief Financial Officer and is comprised of the following primary areas.
- Auxiliary Services: Children's Center, CU Book Store, Imaging Services, Parking Services
- Budget & Finance: Budget & Fiscal Planning, Campus Controller’s Office, CCO's Research Financial Services
- Business Strategy: Business Strategy Office, Real Estate Services
Finance and Business Strategy is a part of CU Boulder's Strategic Resources and Support division.
What Your Key Responsibilities Will Be
Procurement Administration:
- Facilitate contract management of purchase orders and agreements. Includes anticipating expirations and renewals, processing invoices, and monitoring contract terms and conditions.
- Initiate and manage purchase orders and service agreements. Ensure departments are compliant in all procurement actions including complex purchases that require competitive solicitations or valid sole source documentation. Provide professional judgment as to the best and most compliant acquisition method.
- Serve as the primary department liaison with the Procurement Service Center, other units and vendors. Identify, investigate, and help resolve all issues associated with purchasing.
- Research and review complicated procurement options to improve methods, purchasing strategies, and time utilization, resulting in efficiencies.
- Compile, validate and review receipts from procurement cardholders to create expense reports; appropriately allocate and code charges according to defined standards.
Travel and Expense Management:
- Provide interpretation of travel policies and rules to ensure compliance. Apply strong knowledge of university and campus policies and procedures to travel and reimbursement activities (alcoholic beverages, cash advances, official functions, recognition, sensitive expenses, travel).
- Assist staff with travel arrangements and advise on proper protocol and processes for business travel and personal reimbursements.
- Compile, validate and review receipts submitted and process reimbursements by creating and routing expense reports evaluating charges for appropriateness and reasonableness. Appropriately allocate and code charges according to defined standards.
- Ensure proper workflow and approvals are in place to facilitate the processing of all reimbursements in a timely manner.
Fiscal Administration:
- Conduct research and provide resolution to accounting problems on behalf of departments, including investigating and analyzing data to ensure accuracy, completeness, compliance, and performing corrective actions.
- Process journal entries to ensure accurate allocation of funds, proper budget display, and correct expenditure and revenue postings.
- Improve the efficiency of requests and data collected through systems and subsystems.
- Prepare cash receipts for deposit; may prepare invoices in support of department operations, distributing revenue to speedtypes and accurately managing reconciliation processes.
Financial Reporting & Analysis:
- Evaluate departmental finance and business reporting needs and develop dashboard and reporting solutions.
- Compare budget status to business plans, identify discrepancies and variances, and advise on various funding sources and constraints, flagging compliance concerns.
- Maintain up-to-date policy and procedure documents pertaining to financial processes and serve as the liaison with the Campus Controller’s Office and Budget & Fiscal Planning to interpret, apply and communicate policy.
Other Duties as Assigned:
- Train in a variety of business duties to serve as a back-up during the absence of other staff to ensure continuity of business operations
- Assist and participate in special projects as requested.
What You Should Know
- Hybrid work schedule with 1-2 days in the office per week but can be subject to change.
What We Can Offer
- The annual hiring range for this position is $60,000 - $62,000.
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be courageous. Be visionary. Be Boulder.
What We Require
- Bachelor’s degree from an accredited college or university. Equivalent combination of education and experience may substitute.
- One (1) year of job related business operations and/or finance experience.
What You Will Need
- Solid problem-solving skills and ability to develop process improvements.
- Strong oral and written communication skills.
- Ability to build partnerships and work collaboratively with others to meet shared objectives.
- Organizational skills that allow managing multiple projects at one time and handling multiple interruptions.
- Experience with financial reporting, reconciliation, budgeting and communicating financial information effectively.
- Comfortable with in-person and virtual settings, including the use of web-camera during Teams or Zoom meetings.
- Adept at addressing unexpected situations that might arise at any moment.
- Strong computer skills including the use of cloud-based productivity platforms (Microsoft 365 - e.g. Word, Visio, Excel, PowerPoint, Teams or similar), email communication tools, and web-based applications (e.g. Zoom).
What We Would Like You to Have
- Experience working in higher education, research institutions, or government financial management involving multiple fund sources.
- Experience with financial systems such as Oracle, PeopleSoft, SAP, Concur, IBM Cognos or similar ERP or CRM platforms.
- General understanding of the rules and regulations that drive university processes (e.g. Fiscal Code of Ethics, procurement rules, etc.).
- Familiar with service management solutions (i.e., Atlassian JSM, ServiceNow, Salesforce).
Special Instructions
To apply, please submit the following materials:
1. A current resume.2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by August 4, 2025, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu