Jobs UNIVERSITY OF COLORADO BOULDER

CIRES is an internationally recognized leader in innovative environmental science and research and is located at the University of Colorado Boulder. At CIRES, more than 900 environmental science professionals work to understand the dynamic Earth system, including people’s relationship with the planet. CIRES has partnered with NOAA since 1967, and our areas of expertise include weather and climate, changes at Earth’s poles, air quality and atmospheric chemistry, water resources, solid Earth sciences, and more. Our vision is to be instrumental in ensuring a sustainable future environment by advancing scientific and societal understanding of the Earth system.

Relationship Management & Scheduling (30%)

• Collaborate with university, NSF, and ESIIL leadership & advisory teams. Manage the schedule of the ESIIL Director.
• Help prioritize ESIIL’s leadership team engagement.

Reporting and Communication Efforts (20%)

• Assist the ESIIL Director and Deputy Director with the content development and submission of monthly, detailed NSF progress reports and other achievement- tracking efforts (e.g. publications and products), including coordinating with the ESIIL evaluation team.
• Write summaries of ESIIL work for external audiences, in coordination with CIRES communications and ESIIL community engagement efforts.
• Support website content development based on ESIIL efforts, and update websites.
• Support outreach and engagement efforts by updating user groups (email lists and employee information) and help advertise our efforts, internally and externally.

Strategic Efforts (10%)

• Help bring open science and collaboration approaches to our leadership practice and team management.
• Adopt and support innovative approaches and technologies that help teams engage and innovate in a hybrid work environment.
• Manage and supervise student interns and/or administrative staff as ESIIL grows.

The following duties require collaborating with CIRES professional staff and creatively working within the university and CIRES infrastructure to accomplish ESIIL goals and objectives:

Event Planning & Scheduling (15%)

• Assist with planning for ESIIL working groups, Summits, Hackathons, external advisory board meetings, and other events.
• Coordinate with CIRES event planner and ESIIL travel and event coordinator on event logistics.
• Collaborate with CIRES IT on AV needs for events and meetings.
• Update the ESIIL calendar & keep the ESIIL community advised of activities.
• Assist travelers (CU employees and external) with travel approval and reports to support ESIIL.

Financial Tracking (15%)

• Track and review monthly, quarterly, and annual financial reports and assist with budget planning efforts.
• Purchase and distribute office supplies, computers, and submit reconciliation paperwork.

Human Resources (10%)

• Onboard new personnel, including new equipment purchases and seating arrangements.
• Coordinate hiring paperwork for new personnel.
• Request recommendation letters and set up interviews.

Starting salary is $60,000 - $85,000. Relocation assistance is available within department guidelines.

• Bachelor’s degree or a combination of education and experience.
• One year of professional experience in one or more of the following areas: administration of research projects, experience with grants and contracts, experience organizing outreach events, or experience interacting with large research teams.

• Excellent communication skills and interpersonal skills.
• Strong analytical and problem-solving skills.
• Attention to detail and organization skills.
• Ability to multitask and meet timelines. High proficiency with Microsoft Office (Word, Excel), Outlook calendar software, Zoom, and Google Suite (docs, sheets, drive).
• Ability to work with a collaborative, dynamic team.
• Critical thinking and approaches. Knowledge of, or ability to learn, software products (e.g., Asana, Trello, Zoom, Slack, Mentimeter, or others).

Please note that while the position details both required and preferred skills and experience, we invite applicants to apply even if they do not have the preferred skills and experience outlined in this section. If you meet the minimum qualifications and have a passion for the work, you are encouraged to apply. We encourage on-the-job training for any additional skills and knowledge that become relevant to the position.

• Bachelor’s degree in environmental science, ecology, geography, or a related field.
• Education or experience working in an environmental field.
• Three years of experience in professional experience in one or more of the following areas: administration of research projects, experience with grants and contracts, experience organizing outreach events, or experience interacting with large research teams.
• Experience with web software programs (e.g., Drupal, Wordpress) is a plus.