Skip to content

Campus Parking Events Coordinator

Requisition Number:

55624

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

22-Apr-2024

Date Posted:

28-Mar-2024

Job Summary

The University of Colorado Boulder encourages applications for a Campus Parking Events Coordinator! This position leads aspects of daily operations, supervises student workers, and provides support to event managers and staff & works events when needed. Duties include forecasting event budgets, coordinating staff for events, and create parking action plans for all campus departments and student-lead campus groups to ensure a well-planned, safe, and phenomenal experience for all event hosts and attendees.
This role leads staff and coordinates operations before, during, and after events, and collects data during the event to report to department leadership on a monthly basis. Additionally, this position manages a sub-group of event supervisors and parking lot attendants and assists in handling operations for all large signature events. After an event ends, this role will be responsible for establishing an estimate, billing the customer, and compiling an accounting for all costs associated with managing the event.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Strategy (FBS) at the University of Colorado Boulder. The FBS goal is to provide innovative customer service and revenue focused solutions to support our campus and local community clients. Parking Services ensures our collective success by supporting the University of Colorado Boulder’s strategic goals, supporting and investing in our workforce, meeting our fiscal responsibilities as a self-funded university business and planning for a sustainable future.

What Your Key Responsibilities Will Be

Unit Communications: 
  • Disseminate important unit communications to event support staff regarding upcoming meetings or policy changes along with permit holder notifications for major events. 
  • Send out daily Events reports to necessary groups and keep the Event Parking calendar up-to-date. 
Procurement: 
  • Responsible for the Events & Enforcement Unit’s office supply inventories, and maintaining adequate resources for staff. 
  • Place supply orders as needed to replace low inventory, obtain prior approvals, and place special-request orders. 
  • Responsible for uniform check-out/check-in and storage.
  • Assist in ordering food for major events as needed by the event managers. 
  • Process and document PRK payments/invoices. 
  • Maintain organized files, records, invoices/receipts, or other documentation and accurately enter into Concur Travel & Expense System in compliance with University policies. 
Data Analysis: 
  • Collect and analyze data and create metrics using Microsoft Access and Excel to determine critical information or important trends in Events and Enforcement. Become proficient at all back of house software to assist in improving operations and data collection.
Coordinate Event Parking and Visitor Access: 
  • Oversees all events related to all the assigned external guests, campus partners, and student groups. 
  • Responsible for supervising events by creating event plans, coordinating all necessary parking, and staff arrangements. Parking arrangements include developing and creating all maps, using the Adobe Creative Cloud, issuance of parking codes utilizing the Cale system, permits and parking reservations, lot closures, and creating the event in ParkHub when needed. 
Event Execution, Communication and Support: 
  • Draft the proper internal and external communications for both the external and internal customers. 
  • Responsible for implementing and deploying the ParkHub in-lane payment system when applicable and is responsible for collecting and submitting event details in a timely fashion for proper ParkHub event creation per the ParkHub standard operating procedures (SOP). 
  • Responsible for meeting with campus partners to coordinate and implement the logistics plans involved for all events under their purview, which includes but not limited to: developing access traffic plans with the City of Boulder and CUPD. 
  • Responsible for planning, managing, staffing support, and staffing schedules, and day of operational support. 
  • Utilizes Event Management System (EMS), ServiceNow, AIMS (EDC), ParkMobile, and CALE/Flowbird systems to submit timely reports, estimates and invoices. 
Staffing and Training: 
  • Supervises the parking and events unit and manages all applicable event staff. 
  • Develops standard operating procedures for the work unit and monitors their compliance. 
  • Hires, trains and evaluates all Parking and Events staff, as well as plans, organizes, and assigns their day-to-day work assignments. 
  • Maintains positive employee relations by assisting with employee develop and coaching opportunities to work to their full potential.
  • Recognizes employees who meet or exceed expected levels of performance and identifies corrective action procedure needs for employees whose performance or conduct does not meet required levels and conducts annual performance appraisals.
Customer Service: 
  • Fields questions and comments from campus constituents and guests regarding event parking regulations.
  • Work appropriate campus resources to resolve issues beyond their control. His may also include collaboration with University Police to facilitate safety concerns for the campus and public good.
Other Duties: 
  • Responds to emergent needs as directed by department leadership.

What You Should Know

  • Typical schedule will be Monday through Friday, but due to the nature of coordinating campus events there will be occasional night, weekend, and holiday hours required.

What We Can Offer

  • $50,000 - 58,000.
  • Relocation assistance is available within departmental guidelines.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be adaptable. Be pioneering. Be Boulder.

What We Require

  • Bachelor’s Degree.
  • One year of job related experience.
  • Equivalent combination of education and experience may substitute for the degree on a year-for-year basis.

What You Will Need

  • Familiarity with smart devices, the Microsoft Office Suite and Teams.

What We Would Like You to Have

  • Prior university experience.
  • Prior event planning experience and/or parking experience. 

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.
 
Please apply by April 22, 2024 for consideration.
 
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu