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Contracts Administrator

Requisition Number:

15925

Location:

Boulder, Colorado

Employment Type:

Research Faculty

Schedule:

Full-Time

Job Summary

Under the supervision of the LASP Contracts and Compliance Manager, this position will assist in the administration of LASP sponsored research agreements ﴾both contracts and grants﴿ and other research agreements. These tasks include, but are not limited to:  administrative and organizational functions related to various contract actions, including nondisclosure agreements, contract/subcontract awards, grant awards/subawards and modifications, proposal submissions and associated certification/commitment forms, as well assisting in contract-required reporting.

Who We Are

The Laboratory for Atmospheric and Space Physics ﴾LASP﴿ is a full‐cycle space institute, combining all aspects of space exploration through our expertise in science, engineering, mission operation, data analysis, and education. LASP works heavily with NASA and other governmental agencies, commercial partners, other research laboratories, and institutions of higher learning.

What Your Key Responsibilities Will Be

Administrative Duties

  • Collect, process, and disseminate information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions.
  • Track contract-related actions and maintain contract log. 
  • Attend program meetings as requested.
  • File and organize all contract related documents as necessary.
  • Prepare monthly project reports as directed by the Contract Compliance Manager.
  • Communicate and correspond with various departments within LASP and the University as well as all customers, including Federal Agencies ﴾sponsored projects and commercial endeavors﴿.
  • Communicate with Contracts personnel from various organizations.
  • Work with Program Managers and Business Analysts to assist with matters related to proposing, managing, and processing contracts and grants.
  • Assist and supports the Contracts and Compliance Manager on all contract/program related items as directed.

Proposal Support

  • Coordinate and maintain proposal reviews and approvals before submittal, using internal tracking procedure policy.
  • Assist in the proposal preparation, packaging, routing and submission.
  • Draft and file correspondence and other documents related to proposal development.

Contract/Sub‐contract/Grant Support

  • Review and route for approvals through various departments, as well as any associated modifications to existing awards.
  • Process requests/requirements related to travel, property purchases and disposition, as well as other similar authorizations, in order to ensure compliance with existing terms and conditions.
  • Create, organize, and maintain contract/grant files of related documents, certifications, and exhibits.
  • Send intra‐university notifications as necessary of new contracts and send notifications of changes to existing contracts.
  • Assist with correspondence follow‐up and submission of contract reports and misc. documents as required of fully-executed agreements.
  • Assist in processing of commercial End User Agreements, Subcontract Agreements and Service Agreements.
  • Create/Maintain commercial user agreement database.
  • Assist in tracking and preparation of government property reports.

What You Should Know

Due to U.S. Export Restrictions, only U.S. Citizens and Permanent Residents may apply.

What We Can Offer

Salary is commensurate with experience. 

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Diverse. Be Inspired. Be Boulder.

What We Require

  • Minimum three (3) years administration experience in a corporate/professional organization.
 

What You Will Need

  • The ability to recognize unusual non‐routine situations and circumstances, assess and analyze issues and impacts, and provide alternative solutions.
  • Exceptional organizational skills including document control and document storage understanding for all contractual matters.
  • Excellent interpersonal skills, the ability to collaborate with varying levels of authority, reliability and enjoy working in a challenging and diverse work environment.
  • Able to work in a proactive manner, address issues, and solve problems. 
  • Proficiency with Microsoft Office applications and SharePoint as well as ability to learn and use new software systems
  • Must be able to handle multiple assignments and achieve or exceed program deadlines in a fast paced environment while maintaining the highest standards of ethics and integrity. 

What We Would Like You To Have

  • 4 year degree in Business Administration
  • 2 years of experience performing professional services or contract administration work
  • Knowledge of aerospace industry, engineering procedures, contract interpretation and ability to understand technical issues.
  • Experience in academia fundamental research universities/institutes.

Special Instructions

To apply, please submit the following materials:

  1.  Resume/CV
  2. Cover Letter
Review of applications will begin immediately and will continue until the position is filled.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

The University of Colorado is an Equal Opportunity/Affirmative Action employer