Jobs UNIVERSITY OF COLORADO BOULDER

Established in 2015, the University of Colorado Boulder College of Media, Communication and Information is at the forefront of the revolution in communication and digital technology. CMCI prides itself on offering students an interdisciplinary education with a focus on innovation and creativity. Our students and faculty from six departments and an independent PhD program think across boundaries, innovate around emerging problems and create culture that transcends convention.

CMCI strives to be a community whose excellence is premised on diversity, equity and inclusion. We seek candidates who share this dedication and demonstrate understanding of the experiences of those historically underrepresented in higher education.

Department Office Management

• Advises on, implements, and maintains departmental policies and procedures. Responsible for maintaining the department's operations including annual "workflow" associated with the academic year.
• Assists the chair with budgetary decisions and plays an active role in budget preparation and monitoring of departmental accounts by analyzing past expenditures, reviewing current balances and projecting future expenses.
• Monitors the department’s finances and maintains spreadsheets as necessary to track department and project budgets.
• Collects and organizes syllabi, office hours for all faculty and textbook orders each semester. Assists with the coordination of academic scheduling and course offerings for the department. Works with chair or designee to build all courses in CU-SIS, compile instructor schedule requirements, perform class updates and manage wait lists. Coordinates classroom requests.
• Acts as a resource for faculty with regard to purchasing and travel procedures and processes. Purchases items in compliance with university policy and using university approved vendors in Marketplace.
• Supervises student hourly employees as necessary. Monitors students’ schedules and performance, assigns tasks and provides training and coaching as needed.
• Coordinates with the College technology, space, and finance shared services areas of excellence and liaises with University OIT, Parking, Facilities Management, and the building proctor to maintain the department’s physical assets including equipment and space resources.
• As coordinated by the chair, provides general administrative support for centers and labs directed by department faculty, including currently the Center for Documentary and Ethnographic Media (CDEM) and the Immersive Media Lab (IML).

Professional Support of the Department Chair

• Provides professional support to the department chair.
• Briefs and prepares the chair in advance of calendared meetings.
• Attends faculty meetings, records and distributes minutes and follows up on action items.
• Effectively communicates and updates key partners.
• Professionally represents the department at committee and college meetings and task forces.
• Assists chair with issues research and special projects.
• Drafts department reports and related documents as requested.
• Assists chair with travel as requested.

Department Faculty Affairs Processes

• Coordinates with CMCI Faculty Affairs to track key achievements of faculty appointments.
• Works with chair and dean’s office to support department level faculty personnel actions to meet campus and college requirements and deadlines.
• Assists chair as directed in faculty annual merit assessment process.
• Supports faculty search and recruitment activities including providing administrative support to search committees, scheduling and making travel arrangements for interviews, and preparing department onboarding resources in coordination with CMCI Faculty Affairs.
• Drafts and processes offer letters for contingent/temporary faculty in coordination with CMCI Faculty Affairs.
• Organizes and maintains departmental specific records.

Department Event Coordination

• Supervises department event logistics including venue, catering, promotion and budget.
• Arranges travel accommodations and processes honoraria for speakers.
• Effectively communicates and updates key partners including the CMCI Communication & Engagement team to ensure events are well promoted and attended.
• Ensures robust promotion of events including relaying web site updates to CMCI Comm & Engagement team, designing posters and announcements.
• As time permits and with coordination by the chair, may assist individual faculty with faculty-led events and conferences.
• Provides coordination and support to other department faculty administrators as coordinated by the chair.

Multimedia & Production Archives

• Directs an archive of department events and accomplishments.
• Coordinates video recording of exhibitions, openings and guest artist/scholar talks.
• Monitors social media platforms for DCMP, CDEM & Immersive Media Lab.
• Edits websites for DCMP in consultation with CMCI Communications & Engagement team.
• Offers content support for CDEM and Immersive Media Lab.
• Supervises student workers assigned to support efforts, as required.

• This position will work in a hybrid modality.

• Annual salary range: $54,060- $59,500. Relocation assistance is available.

• Excellent written and oral communication skills.
• Ability to act with autonomy and discretion.
• Must be approachable and highly customer service oriented.
• Strong collaboration skills, high accountability and dedication to problem solving.
• Attention to detail and ability to multi-task.
• A working knowledge of a variety of office software applications including the Microsoft Office Suite, Adobe Acrobat, etc.
• Demonstrated ability to work well with colleagues from a variety of backgrounds.

• Three or more years of office administrative experience.
• Experience in higher education administration.