Jobs UNIVERSITY OF COLORADO BOULDER

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Distribution Services Program Assistant

Requisition Number:

68300

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

Classified Staff

Schedule:

Full-Time

Posting Close Date:

06-Nov-2025

Date Posted:

29-Oct-2025
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Job Summary

The Distribution Center at CU Boulder is searching for a Program Assistant! This position provides high-level programmatic, project management, and administrative support to the Distribution Services Division. Collaboration with the Property Service Program Manager, this position is also responsible for many Property Services administrative functions, including database configuration, billing, customer training and data entry. This position runs the front office and associated procedures, serves as building proctor for the Distribution Center, and provides some administrative support to the Materials Management division.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Distribution Center (DC) provides the university with procurement, disposal, and logistic services, as well as processing and distribution of written communications to enable campus to pursue its mission of excellence in education, research, and community service. The DC has a history of instituting initiatives and standard methodologies that consider environmental sustainability. 

What Your Key Responsibilities Will Be

Property Services Program Support
  • Process and reconcile sale transactions, prepare deposit paperwork, and open and close POS till daily.
  • Process journal entry requests for campus, direct, and internet sales.
  • Administer the change fund by ensuring payments, cash fund and deposit transaction paperwork are secure, and reconcile the fund balance every day.
  • Support the Property Services Program Manager with designing training for Property Services staff and external customers.
  • Field customer requests for access and training for ReCoup, the Surplus Property Management System.
  • Customize and generate reports for monitoring ReCoup system activity.
  • Collaborate with Property Services staff, ensuring database inventory information is accurate.
  • Facilitate electronic storage of transfer related documents, including uploading sales and shipping documents into ReCoup.
  • Pay invoices and submit journal entries for Western Disposal refrigerator disposals.
Distribution Services Division Support
  • Coordinate process improvement initiatives, marketing and training initiatives, and other special projects in conjunction with Assistant Director.
  • Create and maintain standard operating procedures for all work units, in collaboration with Distribution Services supervisors, managers, and Assistant Director.
  • Monitor all department shared email accounts, supporting supervisors in providing timely responses to customers, and informing management of urgent or sensitive issues.
  • Coordinate and support data analysis and reporting for all Distribution Services work units.
  • Audit and approve financial reporting as provided to customers and FM Accounting, including resolving issues with fiscal year end.
  • Coordinate employee appreciation events and all staff meetings.
Office Management
  • Provide primary front desk coverage, answer phones and assist walk-in customers.
  • Collaborate with I&R Marketing and Outreach to update and maintain Distribution Services website pages.
  • Onboard new employees.
  • Manage DC building security systems, including card reader, door access, and alarm keypad security access.
  • Handle departmental purchase transactions including payment voucher requests and purchase orders.
  • Manage and procure office supply inventory, operating supplies, and safety equipment.
  • Maintain department files and records, including organizing documents and folders.
  • Prepare monthly Concur expense reports for department employees.
  • Arrange business travel for Distribution Services employees.
Materials Management Program Support
  • Handle the Business Reply account, including monthly entry of charges and receiving Business Reply mail.
  • Handle monthly bookstore delivery, truck rental, and express delivery spreadsheets and process customer billing.
  • Assist in locating and scanning out package pick-ups.
Building Proctor 
  • Attend proctor meetings and handle service requests for DC maintenance and building repairs.
  • Review work order status and follow up when appropriate.
  • Schedule and manage agenda for monthly Safety Committee meetings.
  • Create and submit DC surplus property disposals, and perform various assignments as requested.

What You Should Know

This in-person position has an anticipated work schedule of Monday through Friday, 7:30 am - 4:00 pm. 

What We Can Offer

  • The annual salary range is $53,400 - $61,704.
  • If you have prior state-classified experience in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program implemented on July 1, 2024.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be collaborative. Be engaged. Be Boulder.

What We Require

  • Must be a Colorado resident to apply.
  • 4 years of relevant work experience OR a combination of related education and/or relevant experience in an occupation related to the work assigned equal to 4 years.

What You Will Need

  • Demonstrated problem-solving, critical thinking, and decision-making skills.
  • Strong interpersonal communication, teamwork, and customer service skills.
  • Ability to work independently with minimal supervision.
  • Strong attention to detail and data entry experience.
  • Proficiency with Microsoft office software.

What We Would Like You to Have

  • Working knowledge of Concur, CU Marketplace, and AiM work management software.
  • Experience managing software databases and performing data analysis and reporting.
  • Experience in project management or coordination.
  • Experience with event coordination.
  • Experience with higher education organizations.

Special Instructions

To apply, please submit the following materials:

  1. A current resume that includes date ranges for each position held and whether the position was full-time or part-time.
  2. Optional: A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
  3. DD-214 for veteran applicants.
    • Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to recruiting@colorado.edu and reference the job to which you are applying.
  4. Optional: If using the educational substitution for experience: proof of degree or transcripts.

We may request references at a later time.

Please apply by November 6, 2025 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.


Select here for additional information regarding Classified Staff positions: https://www.colorado.edu/jobs/special-instructions-classified-staff-applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu