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Divisional Manager for Natural Sciences

Requisition Number:

57761

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

22-Jul-2024

Date Posted:

08-Jul-2024

Job Summary

The Division of Natural Sciences (NSCI) is encouraging applications for the Divisional Manager for Natural Sciences! The NSCI is the largest of the three academic divisions in the College of Arts and Sciences (A&S). NSCI includes 14 academic departments (1,200 faculty, researchers, and staff) that span astrophysical, earth, environmental, life, and physical sciences, and math. We educate over 10,000 undergraduate and graduate students and conduct innovative research with $100 million in extramural grants each year.

This position reports to the Dean of Natural Sciences (Dean of Division; DD) and provides support on strategic and operational initiatives by serving as a project manager and providing critical analysis of divisional and departmental metrics. In collaboration with the DD, other divisional leaders, and key collaborators in A&S, this position works to align departments in the division with college and divisional goals. Responsibilities include but are not limited to, operational assessment, project management, coordination, implementation, and department support for workflows, instructing plans, budgetary, and diversity, equity, and inclusion (DEI) initiatives.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Division of Natural Sciences in the College of Arts and Sciences includes over 20 graduate degree programs with 1,600 students, in 15 NSCI departments and programs that operate with 130 staff members and over 1,000 faculty and researchers, across 20 buildings.

What Your Key Responsibilities Will Be

Research and Strategic Planning:
  • Assist the DD and divisional leadership on strategic matters related to budgetary and operational planning including faculty and staff recruitment and retention, program evaluation, student enrollments, teaching needs, etc.
  • Work with the DD and relevant collaborators to align departments with NSCI and A&S central initiatives and goals.
  • Work with college and campus offices to analyze data and provide recommendations on effective use of budgetary and human resources across the division.
Departmental Support:
  • Meet regularly with department managers to facilitate ongoing communication and implement shared initiatives.
  • Fill the gap, and help translate, between college and campus subject matter authorities and department leadership to assist with knowledge transfer, strategic goal alignment, and communication; provide troubleshooting support on those topics.
  • Work with college and campus offices to support NSCI faculty and staff: Identify development, training, and other resources to ensure personnel have the necessary tools to meet expectations.
  • Assist college and division leadership to provide onboarding and ongoing support for departmental leadership (chairs, associate chairs, directors, and managers).
  • Lead and coordinate new cross-departmental initiatives, with input from key team members and in partnership with college and campus subject matter authorities.
Project Management:
  • Proactively work with the DD to identify short- and long-term NSCI projects that require significant management, analysis, or research to attain success.
  • Identify the best modalities for collaborative projects (committees, task forces, etc.) and the involvement of relevant collaborators.
  • Identify attainable and relevant expectations, challenges, and outcomes for projects. Settle project scope and metrics for success.
  • Work with key partners to identify resources (financial or otherwise) and ensure projects are supported to meet timelines and goals.
  • Identify potential stop gates, pivot points, or other potential shifts with enough advance notice to realign the project if needed.
  • Engage in planning and implementing organizational change strategies as required.
  • Implement and coordinate projects.
Other Duties:
  • Other duties as assigned that support NSCI.
  • Serve as the supervisor for student employees, as needed.
  • Provide ad hoc administrative support.

What You Should Know

  • This position has the opportunity for a hybrid modality.
  • Onboarding assistance of up to $5,000 may be available within A&S guidelines.

What We Can Offer

The annual salary for this full-time position is $80,000-$85,000.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be impactful. Be creative. Be Boulder.

What We Require

  • Bachelor’s degree or equivalent combination of education and experience
  • 3+ years of experience providing professional-level operations or administrative support.
  • Managerial, leadership, or supervisory experience.

What You Will Need

  • Excellent skills in collaborating and supporting people with different backgrounds.
  • Excellent written and oral communication skills.
  • Strong analytical, problem-solving, and interpersonal problem-solving skills.
  • Strong quantitative skills (budget and finance)
  • A high degree of professionalism and ability to maintain confidentiality.
  • Ability to work effectively in a working environment with multiple interruptions.
  • Ability to establish and maintain positive and collaborative working relationships.
  • Ability to work independently and as a member of a team.
  • Organizational skills and ability to handle multiple complex priorities.
  • Proficiency in using Microsoft software (desktop and cloud-based applications) and the ability to become proficient with other software as needed (e.g., maintain web pages)
  • Proven ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise, and to develop possible solutions and initiate related action with little close supervision.
  • Ability to lead organizational change initiatives

What We Would Like You to Have

  • Master’s degree in administration or related field.
  • 4+ years of providing professional-level operations or administrative support.
  • Management/lead/supervisory experience in a higher education environment.
  • Experience in a unit with at least a $5 million annual budget.
  • Experience handling organizational change and supporting process improvement initiatives.
  • Supervision of student employees.

Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.

Please apply by July 22, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu