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Divisional Manager

Requisition Number:

39566

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Date Posted:

25-May-2022

Job Summary

The College of Arts and Sciences at CU Boulder encourages applications for a Divisional Manager! The College of Arts and Sciences comprises more than 60 departments, programs, and centers; approximately 375 permanent staff, 100 temporary employees, and 1000+ faculty members. The College has three academic divisions, each led by a Dean of Division: Arts & Humanities (14 units), Natural Sciences (16 units), and Social Sciences (9 units).

This position reports to the respective Dean of Division (DD), and works as a strategic partner to support the health and success of the division and all departments within. The Divisional Manager provides support on strategic and operational initiatives by serving as a project manager/coordinator and providing assessment on various divisional and departmental data. In collaboration with the DD and key partners in the Dean’s Office, this position works to align departments in the division with college values and divisional goals. Responsibilities include but are not limited to: divisional operational assessment, project management, coordination, implementation, and department support workflows, teaching plans, budgetary, and Diversity, Equity, and Inclusion (DEI) initiatives.


The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The College of Arts and Sciences at the University of Colorado Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge, solving some of the world’s most critical problems. The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences and arts and humanities, bringing world-class research and scholarship to our students, both in and out of the classroom.

What Your Key Responsibilities Will Be

Research and Recommendation

  • Assist Divisional Deans and college leadership on strategic matters related to divisional budgetary and operational planning including: faculty and staff recruitment and retention, program evaluation, student enrollments, teaching needs, etc.
  • Work with DD to develop/update comprehensive plan for Division's growth and continued success.
  • In support of the DD, and in coordination with relevant team members, align departments and programs with both divisional and college level critical initiatives and goals.
  • Work with DD and college to identify programs and required resources that will attract staff and faculty who are committed, passionate and contribute to our shared mission.
  • Analyze and provide recommendations that affect divisional resources and develop metrics for strategic projects in the division in close collaboration with the college budget office.
  • Partner with college HR in evaluating the organizational structure of departments, division of job responsibilities, individual contributors, and team effectiveness within the division.
  • Provide ad hoc administrative support.

Departmental Support

  • Meet with divisional program managers to facilitate open communication.
  • Fill the gap and help translate, between Dean’s Office subject matter experts and department leadership in order to provide centralized efficient knowledge transfer, strategic goal alignment, and communication.
  • Take a hands-on role in developing divisional staff: Identify development, training, and other resources to ensure department staff and leadership have tools to meet expectations. When appropriate, where there is a gap, create and provide training.
  • Connect department leadership with resources as needed.
  • Facilitate department-level training and onboarding support for departmental leadership (chairs and business managers); locate/recruit experts within the division for key processes that could be used as resources for training and support.
  • Lead and coordinate new business development and service delivery initiatives, such as course planning, with input from key partners and in partnership with Dean's Office subject matter experts.
  • Identify, provide and deploy emergency back up to departments in the event of business manager turnover.
  • Work in close collaboration with College HR to support staff recruitments in the division, participate in search committees for all divisional business manager positions.

Project Management

  • Proactively work with the DD to identify short and long term divisional projects that require significant management, analysis, or research to attain success.
  • Identify the best modalities for collaborative projects (committees, task forces, etc.) and the relevant team members to contribute.
  • Identify attainable and meaningful expectations, limitations and outcomes for the project. Determine project scope and metrics for success.
  • Work with key partners to identify resources (financial or otherwise) and ensure projects are supported to successfully meet timelines and goals.
  • Identify potential stop gates, pivot points, or other potential project changes with enough advance notice to realign the project if needed.
  • Engage in planning and implementing organizational change strategies when required. 

What You Should Know

This position will work a hybrid format, with some in person and some remote work.

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

The annual salary is $75,000- $80,000. Relocation assistance is available.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be dynamic. Be innovative. Be Boulder.

What We Require

  • Bachelor's degree or equivalent combination of education and experience may substitute.
  • Three (3) years of experience providing professional-level operations or administrative support.

What You Will Need

  • Excellent customer service.
  • Excellent written and verbal communication skills.
  • Strong analytical, problem-solving, and interpersonal problem-solving skills.
  • High degree of professionalism and ability to maintain confidentiality.
  • Ability to work effectively in a working environment with multiple interruptions.
  • Ability to establish and maintain positive and cooperative working relationships.
  • Ability to work independently and as a member of a team.
  • Organizational skills and ability to manage multiple complex priorities.
  • Proficiency in using Microsoft Office Suite.
  • Demonstrated ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.

What We Would Like You To Have

  • 4+ years of providing professional-level operations or administrative support.
  • Experience working in a higher education environment or a large, complex organization.
  • Experience with organizational change, including managing and supporting process improvement initiatives.
  • Management/lead/supervisory experience.

Special Instructions

To apply, please submit the following materials:

  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

The position is open until filled. Please apply by May 31, 2022 for full consideration

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu