Jobs UNIVERSITY OF COLORADO BOULDER

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Facilities Assistant Project Manager

Requisition Number:

64593

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

05-Jun-2025

Date Posted:

19-May-2025
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Job Summary

The Housing Facilities Services (HFS) group with CU Boulder is currently accepting applications for a Facilities Assistant Project Manager! This position is responsible for providing a clean, safe, comfortable, well-maintained living, working and studying facilities for students, faculty and staff in support of CU-Boulder’s educational mission. Their role will serve as the University of Colorado Boulder and the Student Affairs (SA) Owner’s representative on capital construction and maintenance projects and will manage the initiation, planning, design, construction, and close-out of Housing Facility projects. 
The Facilities Assistant Project Manager position will plan, assign, coordinate and supervise contractor’s and subcontractor’s work on various repair, remodel and capital improvement projects across campus. Additionally, they will prepare written project specifications, bidding documents/drawings for these various projects, as well as, supervises this type of work as performed by professional architects, engineers, and contractors. This involved managing between 10 and 20 ongoing capital and maintenance projects within the Housing Facilities Services (HFS) portfolio of 24 residence halls, 6 family housing complexes, 7 dining/retail venues and additional auxiliary buildings.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Division of Student Affairs consists of 30 departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during their time at CU Boulder. 

The work in Student Affairs supports all factors of the student experience, no matter what department a staff member may work in. This includes where students live, eat, make friends, build professional skills and find help if they need it. Many departments provide involvement opportunities, educational resources and support services to help students find their community and build lifelong skills. Student Affairs also has shared services departments that support the work and staff of our student-facing areas, including areas like assessment, business services, financial planning, human resources, marketing communications and information technology (IT).

With over 800 staff members in the Division of Student Affairs, our diverse team is uniquely positioned to personalize the student experience and advocate for students, enhancing their success inside and outside the classroom.

Housing Facilities Services (HFS) is a comprehensive facility management operation that provides around-the-clock support to over 10,000 residents and 20,000 conference guests annually. Services include maintenance, repair, renovation, project management, capital construction, housekeeping and grounds-keeping operations. HFS has approximately 190 full-time employees and approximately 80 part-time and student staff, who all strive to give residents the best living experience possible.

What Your Key Responsibilities Will Be

Project Management:
  • Determine customer needs regarding facility upgrades, improvements, and develops an action plan to achieve the customer’s goal with defined scope, schedule and budget.
  • Serve as the front-line liaison between the HFS Design & Project Management team and various groups within SA and other campus departments (i.e., EH&S, FM, OIT, Parking Services, etc.) to ensure compliance with campus standards and requirements.
  • Make recommendations and gather data/information in response to proposed remodels, repairs and capital improvement. 
  • Facilitate the incorporation of selected changes in consultation with the project consultants and communicates these changes to the contractor for implementation.
  • Preparation of state of Colorado contractual project documents, change orders and review of invoices and applications for payment.
  • Review and analyze all project change documents during the life of the project.
  • Coordinate and partner with various SA & CU partners to ensure efficient and successful programmatic results.
  • Interview potential consultants and contractors and team with others to select the most appropriate consultant or contractor for the project.
  • Review and implement project requests from various Departmental units.
  • Produce project scope documents on smaller projects and seek funding sources or investigate alternate funding sources with SA units ( i.e., HFS, Finance). 
  • Review all drawings with various campus partners and hold review meetings with HFS staff to ensure compliance with project programmatic and material requirements to ensure incorporation of all review comments into the construction documents. 
Owner’s Representative/Liaison:
  • Act as the Owner’s Representative for SA and various campus departments, code authorities, contractors, subcontractors, internal customers, supervisory personnel, physical plant personnel and trades people, as well as, outside consultants and contractors to ensure the inclusion and implementation of State, Departmental, and University required standards and criteria.
  • Coordinate the various requirements of the state of Colorado and various regulatory entities of the University of Colorado Boulder with the contractors and subcontractors performing the work. 
  • Analyze proposed project scope change revisions generated by regulatory requirements for programmatic and budgetary impact, and clearly communicate those impacts to senior unit and departmental staff.
  • Demonstrate exceptional skill in coordination of multiple tasks and prioritization of activities. 
  • Provide honest, clear, and timely feedback and demonstrates good listening, questioning, and interpersonal skills. 
  • Chair all bid openings and meetings, site walks, and propose/implement addenda to contracts and schedules with consultants and contractors.
  • Maintain and foster a close working relationship with HFS Zone Operations Managers to ensure proper coordination of the work with HFS requirements.
  • Act as the construction manager on smaller projects – coordinate and schedule all trades, reviewing shop drawings and submittals. 
Budget, Finance, and Analysis:
  • Maintain accurate electronic and hard copy files, project files, project schedules, files of data, project manuals, warranty documents, contract documents, and drawings for HFS.
  • Responsible for generating preliminary costs, budgets and schedules on various projects and regularly updating the above, and occasionally requesting additional for proposing alternate funding sources. Works with SA Finance on budgets and required funding scenarios.
  • Review and ensure consultant and contractor compliance with schedule and approved budget requirements.
  • Manage project budget development in concert with the customer, reviews change order requests, assists in setting the final project budgets, maintains up-to-date project budgets and changes, recommends alternatives to budgetary constraints. 
  • Supervise and ensure collaboration with campus and consultant partners to proposed Owner generated or required change documents.
  • Analyze proper project scope revisions for programmatic success, budgeting compliance and coordination of consultant / contractor implementation.
  • Leverage knowledge of various software; Outlook, Excel, Word, Power Point, etc. to distribute information on budgets, schedules, work plans and various other informational data bases to various interested parties. 

What You Should Know

  • The anticipated work schedule for this on-site position is Monday-Friday 7:30am - 4:00pm 
  • This position operates University vehicles and requires an active Driver's License in good standing.

What We Can Offer

  • The annual salary range for this position is $65,500- $72,500.
  • Onboarding assistance is available within division guidelines. 
  • Our outstanding benefits include:
    • Paid days off: 22 vacation days, 15 sick leave days and 11 holidays per year.
    • Access to medical, vision, dental and life insurance.
    • Tuition reimbursement.
    • A 10% employer contribution retirement plan.
    • EcoPass for free RTD rides.
    • Opportunity for career growth within the division of student affairs and the CU Boulder campus!

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be collaborative. Be proactive. Be Boulder.

What We Require

  • Bachelor's Degree in architecture, construction management, engineering, or related field from an accredited college or university. Equivalent combination of education and experience may substitute.
  • One year of construction or facility maintenance project management and/or construction management experience.

What You Will Need

  • Proven track record to plan, organize and coordinate the work activities of outside consultants and contractors with the needs of institutional protocols and customer requirements. 
  • Experienced with PC based information, financial and word processing systems and software. i.e. MS Outlook, Excel, Word, PowerPoint, Project.
  • Demonstrated track record of exemplary customer service and client satisfaction. 
  • Exemplary communication, organization, interpersonal, and leadership skills.

What We Would Like You to Have

  • Fire safety and building code knowledge and experience.
  • Four years project management experience (construction/facility maintenance related).
  • Certification as a project manager by a recognized National program. 
  • Extensive knowledge of, or a demonstrated ability to quickly learn, the state of Colorado State Buildings. 
  • Program architectural and construction standard agreements, professional services procurement procedures, general contractor procurement procedures and project management control processes.
  • Experience using Oracle Primavera Unifier Project Management software.

Special Instructions

To apply, please submit the following materials:

  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by June 5, 2025, for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.


In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu