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Facilities Project Manager - Housing Facilities Services

Requisition Number:

33467

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

30-Sep-2021

Date Posted:

14-Sep-2021

Job Summary

Housing Facilities Services encourages applications for a Project Manager! This position is responsible for providing clean, safe, comfortable, well-maintained living, working, and studying facilities for students, faculty, and staff in support of CU Boulder’s educational mission. This position is responsible for acting as the University of Colorado Boulder and the Student Affairs (SA) owners' representative on capital and maintenance projects. This position manages the initiation, planning, design, construction, and close-out of facility projects.

The Facilities Project Manager position plans, assigns, coordinates and supervises contractors and subcontractor’s work on various repair, remodel, and capital improvement projects; prepares written documents, specifications, and drawings for these various projects, as well as, supervises this type of work as performed by professional architects, engineers, and contractors; and oversees between 10 - 20 ongoing capital and maintenance projects within the Housing Facilities Services (HFS) portfolio of 24 residence halls, 6 family housing complexes, 7 dining/retail venues and auxiliary buildings.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Housing Facilities Services (HFS) is a comprehensive facility management operation that provides around-the-clock support to Housing and Dining Services (HDS). The department serves over 10,000 residents and 20,000 conference guests annually. Services include maintenance, repair, renovation, project management, capital construction, housekeeping, and groundskeeping operations. HFS has approximately 190 full-time employees, as well as approximately 80 part-time and student staff, who all strive to give residents the best living experience possible. 

What Your Key Responsibilities Will Be

Project Management 
  • Helps determine vital facility upgrades, improvements, and develops an action plan to achieve the customer’s goal with defined scope, schedule, and budget.
  • Serves as the front-line liaison between the Facilities Projects Group and various groups within SA and other campus departments (i.e., EH&S, FM, OIT, Parking Services, etc.) ensuring compliance with campus standards and requirements.
  • Determines alternatives, makes recommendations, and gathers data and information in response to proposed remodels, repairs, and capital improvement. Facilitates the incorporation of selected changes in consultation with the project consultants and communicates these changes to the contractor for implementation.
  • Prepares state of Colorado contractual project documents, change orders, and review of invoices and pay applications.
  • Reviews and analyzes all project change documents during the life of the project.
  • Coordinates and partners with various SA & CU stakeholders to ensure efficient and successful programmatic results.
  • Interviews potential consultants and contractors, teams with others to select the most appropriate consultant or contractor for the project.
  • Reviews and implements project requests from various Departmental units.
  • Produces project scope documents on smaller projects, seeks funding sources, or investigates alternate funding sources with SA units (i.e., HFS, Finance). Reviews all drawings with various partners, runs review meetings with HFS staff to ensure compliance with project programmatic and material requirements, ensures incorporation of all review comments into the construction documents.
Owners Representative/Liaison 
  • Acts as the Owner’s Representative for SA and various campus departments, code authorities, contractors, subcontractors, internal customers, supervisory personnel, physical plant personnel, and tradespeople, as well as, outside consultants and contractors ensuring the inclusion and implementation of State, Departmental, and University required standards and criteria.
  • Responsibility for coordinating the various requirements of the state of Colorado and various regulatory departments of the University of Colorado at Boulder with the contractors and subcontractors performing the work. Oversees and analyzes proposed project scope change revisions generated by regulatory requirements for programmatic and budgetary impact. Clearly communicates those impacts to senior unit and departmental staff.
  • Demonstrates exceptional skill in coordination of multiple tasks and prioritization of activities. Provides honest, clear, and timely feedback. Demonstrates good listening and questioning skills. Sets example as a standout colleague. Has excellent interpersonal skills.
  • Chairs all bid openings and meetings, site walks, proposes and implements addenda to contracts and schedules, coordinates design consultant and contractor interaction.
  • Maintains and fosters a close working relationship with HFS Facility Zone Supervisors to ensure proper coordination of the work with HFS requirements.
  • Acts as the construction manager on smaller projects – coordinating and scheduling all trades, reviewing shop drawings and submittals.
Budget, Finance, and Analysis 
  • Maintains accurate electronic and hard copy files, project files, project schedules, files of data, project manuals, warranty documents, contract documents, and drawings for HFS. Responsible for generating preliminary costs, budgets, and schedules on various projects and regularly updating the above, and occasionally requesting additional funding or proposing alternate funding sources. Works with SA Finance on budgets and required funding scenarios.
  • Reviews and ensures consultant and contractor compliance with schedule and approved budget requirements.
  • Manages project budget development in concert with the customer, reviews change order requests, assists in setting the final project budgets, maintains up-to-date project budgets and changes, recommends alternatives to budgetary constraints. Oversees, coordinates, and ensures partner consensus to proposed Owner generated or required change documents.
  • Analyzes and ensures proper project scope revisions for programmatic success, budgeting compliance, and coordination of consultant/contractor implementation.
The use of a University vehicle is required for the performance of some of these duties. 

What We Can Offer

The hiring pay range is $72,000 to $82,000. 

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be adventurous. Be pioneering. Be Boulder.

What We Require

  • At least a bachelor’s degree or equivalent combination of education and experience may substitute.
  • At least three (3)+ years of professional, job related experience.

What You Will Need

  • Experience with PC based information, financial and word processing systems and software. i.e., MS Excel, Word, PowerPoint, Project. 
  • Demonstrated track record of exemplary customer service and client satisfaction.
  • Exemplary communication, organization, interpersonal, and leadership skills. 

What We Would Like You To Have

  • Knowledge of project management policies and processes within the University of Colorado at Boulder or state of Colorado system. 
  • Five (5) or more years project management experience.
  • Certification as a project manager by a recognized program.
  • Extensive knowledge of, or a demonstrated ability to quickly learn, the state of Colorado, State Buildings Program architectural and construction standard agreements, professional services procurement procedures, general contractor procurement procedures and project management control processes. 
  • Experience using Oracle Primevara Unifier Project Management software.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume.
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.  

Please apply by September 30, 2021, for consideration. 

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: recruiting@colorado.edu