Jobs UNIVERSITY OF COLORADO BOULDER

Faculty Career Lifecycle Support:

• Assists with College-Level Promotion & Review Processes.
• Helps prepare workbooks, documents, and timely communications for faculty related to annual evaluation processes.
• Helps facilitate meetings and the logistics for the review process, engaging with CEAS tenured/tenure-track First Level Review Committee (FLRC) and the Teaching Professor Promotion Review Committee (TP FLRC) activities.
• Collaboratively manages the routing, tracking, and retention of faculty promotion and reappointment materials.
• Engages with process management and establishes project timelines, ensuring that all materials are submitted to the CU Boulder Office of Faculty Affairs (OFA) by the established deadlines.
• Assists with Processing Faculty Offer Letters.
• Works with units, the Dean, and the HR Faculty Specialist to process faculty offer letters.
• Collaboratively manages the routing, tracking, and signing of faculty offer letters.
• Processes Leadership Appointments.
• Works with units, the Dean, and the HR Faculty Specialist to post, document, and process leadership appointments.
• Collaboratively manages the routing, tracking, and retention of faculty leadership appointments.
• Maintains associated documentation and records.
• Processes Faculty Leave Applications (e.g., sabbaticals, differentiated workloads, etc.)
• Helps prepare workbooks, documents, and timely communications for faculty related to leave application processes.
• Maintains associated documentation and records, ensuring that all materials are submitted to OFA by the established deadlines.
• Supports the Faculty Mentoring Program.
• Supports the ADFA in developing, implementing, and managing the Faculty Mentoring Program.
• Establishes and tracks mentor assignments.
• Develops communications to facilitate engagement between mentors and mentees on specific career topics.
• Maintains all program documentation and records.

Faculty Advancement Team Support:

• General Team Administrative Support.
• Provide the Office of Faculty Advancement team—including the Associate Dean of Faculty Advancement, Faculty Development & Recruitment Specialist, and HR Faculty Specialist—with administrative support, including but not limited to the following:
• Scheduling and providing administrative support of FA meetings and trainings.
• Responding to requests and queries including analysis, document preparation, and communication/follow up.
• Assembling data, inputting complex and/or confidential reports, and general correspondence.
• Long-Term Project Support.
• Assists with long-term projects and implementation, including performing necessary administrative and operational support tasks, researching proven practices, and proposing process improvements.
• Longer-term project support may include routine tasks and/or specialized projects.
• Records/Data Management & Performs Training Audits.
• Maintains accurate faculty records via electronic filing systems and conducts quarterly audits to maintain compliance with college policies and/or regulations.
• Office of Faculty Advancement Communications.
• Is responsible for the maintenance and updates to communication channels managed by the Faculty Advancement Office. This may include but is not limited to the following:
• Assisting with CEAS Office of Faculty Advancement communications (e.g., website revisions, newsletter articles, topical content/guidance, etc.).
• Managing updates to email listservs for faculty.
• Responding to general questions, directing folks to appropriate resources, tools, and contacts.

Faculty Recruitment and Search Process Support:

• Coordinates annual workshop and training dates, setting up meeting times and locations, and arranging for guest speakers.
• Assists with tracking general faculty, search committee, and search chair training attendance and/or activity completion to ensure necessary compliance with policies and procedures.
• Conducts follow-up with units and search chairs to ensure completion of any search process (e.g., search protocol) documentation.
• Provides logistical search committee support and Avature system support as needed.
• Assists with tracking campus visits and coordinating college-level welcome materials.
• Supports faculty onboarding activities (e.g., HR tasks, dual career program, relocation assistance program, etc.).

Faculty Recognition and Other Event Support:

• Supports and facilitates the scheduling, logistics and execution of faculty events under the direction of the ADFA. This includes events geared toward specific faculty processes and check-ins, as well as topic-based training and workshops hosted by the FA team.
• Typical tasks include placing rental, catering, or purchasing orders; paying and reallocating expenses; creating official function forms; and obtaining necessary approvals. Event support may also include set up and clean up, as well as occasional work on weekends and evenings.
• Collaborates on the planning and day-of event management for the annual CEAS New Faculty Orientation.
• Coordinates recognition of faculty promotion and tenure landmarks, including planning and event management for annual faculty promotion and tenure award celebration(s) for tenured/tenure-track and teaching track faculty.
• Assesses possible award opportunities across the campus and CU system, assisting with CEAS submissions for staff and faculty awards as needed. Manages merchandise orders, requests, inventory, and associated budget.
• Manages merchandise orders, requests, inventory, and associated budget.