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Finance & Accounting Professional

Department:

Ecology and Evolutionary Biology Department

Requisition Number:

12141

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

20-Aug-2018

Job Summary

Ecology and Evolutionary Biology (EBIO) at CU Boulder welcomes applications for a Finance and Accounting Professional (FAP). This individual is responsible for managing EBIO’s numerous procurement programs and financial processes while ensuring compliance with fiscal policy and departmental rules and regulations. The FAP takes an active role in directing over 400 departmental accounts and facilitating over 100 departmental grants, carefully monitoring all expenditures for compliance, and providing resources and monthly and on-demand reporting to all faculty and PI’s. Additionally, the FAP is responsible for monthly and year-end reconciliation of all department accounts, including additional expense tracking for all pooled award speedtypes, and responsible for recommending and executing journal entry corrections to maintain an accurate general ledger. This position is tasked with researching, creating, implementing, and educating unit regarding process improvements to streamline departmental operations.

Who We Are

The goal of Ecology and Evolutionary Biology (EBIO) is to provide students with the necessary intellectual and technological tools to access and succeed in a wide variety of careers. Students who major in EBIO have career opportunities that include fields such as conservation and natural resource management, teaching, employment at government agencies and parks, biotechnology and pursuit of advanced training in graduate school. Career options might also include working in environmental consulting and non-profits, in zoos and in natural history museums. Many recent EBIO graduates have gone on to graduate school for a MS or PhD, or entered veterinary or medical school. 

What Your Key Responsibilities Will Be

Grant (Sponsored Projects) Accounting 
  • Monitor a mixture of federal and state grants, including but not limited to NSF, NIH, and smaller federal and state agencies. 
  • Possess detailed knowledge and analysis of rules and regulations specific to the sponsor, and to grant management rules within CU. 
  • Monitor and manage EBIO grant accounts in coordination with Principal Investigators (PI), and CU’s offices of Sponsored Projects Accounting (SPA) regarding post-award management, and the Office of Contracts and Grants (OCG) regarding pre-award inquiries and any changes requiring sponsor approval mid-award. 
  • Provide ongoing, personalized support to PIs, ensuring all expenditures are reasonable, allocable, appropriate, and within budget, and that funds are used within the designated project period and not overspent. 
  • Review and analyze expense line items for budget compliance and correct allocation, and coordinating with SPA and OCG. 
  • Build customized financial reporting.
  • Prepare and distribute monthly and on-demand reporting of grant expenditures and budget balances for final PI review. 
  • Execute corrective journal entries as necessary, providing grant management guidance, advice, and resources to PI’s, and acting as liaison between PIs and SPA/OCG when highly specialized questions arise. 
  • Ensure that department resources and guides are up to date and provide educational opportunities either one-on-one or unit-wide guides/presentations as necessary. 
General Accounting
  • Manage EBIO department P-Card program, CU Marketplace purchasing, and non-travel reimbursement, and completing other duties as assigned.
  • Collect documentation, review all P-card transactions for fiscal compliance, and independently allocate transactions to build monthly reports for each cardholder.
  • Review all Marketplace lab orders for fiscal compliance and ensure funds are available and funding allocation is correct. 
  • Create purchase orders and other specialized payment transactions (e.g. Honoraria, Scope of Work), and oversee processing of all invoices submitted to EBIO for payment. 
  • Facilitate all lab/field supply and official function meal reimbursements for faculty, staff, and graduate students, and regularly coordinating nonemployee reimbursements (e.g. weekly EBIO Colloquium speakers). 
  • Serve as backup for other staff member(s) who are primarily responsible for travel reimbursements, and expected to provide assistance when needed. 
  • Process all cash/check management transactions. 
  • Initiate gift card authorization requests. 
  • Issue Payment Authorizations for refunds and stipend payouts. 
Financial Reconciliation and Tracking 
  • Spearhead monthly reconciliation of financial reports for each EBIO speedtype. 
  • Identify and rectify incorrect charges and prepare corrective journal entries. 
  • Track all expenses against correct recipients to ensure accurate portrayal of available balances.
  • Identify and correct any overspends for “pooled” award speedtypes.
Year-End Accounting
  • Communicate/educate department on any upcoming changes in departmental procedure during fiscal year-end. 
  • Balance between monitoring various regular financial deadlines and additional specific fiscal year-end deadlines. 
  • Coordinate multiple fiscal year-end specific tasks. 
  • Complete all necessary journal entries, including additional accrual journal entries and budget balance transfer journal entries.
  • Conduct all correcting entries prior to fiscal year-end deadlines to ensure that late corrections in the improper fiscal year are not necessary.

What We Can Offer

Anticipated starting salary is $45,000 and commensurate with experience.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Impactful. Be Strategic. Be Boulder.

What We Require

  • Bachelor's degree from an accredited institution in accounting, finance, or related field. 
  • Two years of experience in accounting, finance, and/or business administration that includes budgetary responsibilities. 
  • Demonstrated understanding and application of internal accounting control principles, as well as generally accepted accounting principles (GAAP). 

What You Will Need

  • Strong knowledge of accounting and budgeting in all funds (general, auxiliary, gift, grant, and plant) as well as an understanding of the CU Foundation accounting system.
  • Knowledge of administrative, budgetary, and fiscal principles and practices in a higher education environment, including budgeting and fund accounting. 
  • Demonstrated effectiveness in written and oral communications, collaboration, and problem-solving.
  • Strong organizational, planning, and time management skills. 
  • High-level computer skill proficiency in Microsoft Office Suite (particularly Word and Excel). 
  • Ability to handle multiple, complex assignments.
  • Ability to work independently as well as on a team.
  • Demonstrated ability to establish and maintain effective and trusting working relationships with faculty, administrators, and staff. 
  • Sensitivity to and appreciation of cultural, political and geographical differences, with the ability to work well with faculty, staff and students from diverse backgrounds.

What We Would Like You To Have

  • Experience with research and contract accounting and management.
  • Experience working with PeopleSoft HR and Finance or similar databases.

Special Instructions

To apply, please submit the following materials: 
1. A current resume. 
2. A cover letter that specifically addresses the job requirements and outlines qualifications.
You will not be asked to upload references at this time.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: HRESmail@colorado.edu

The University of Colorado is an Equal Opportunity/Affirmative Action employer