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Finance and Accounting Professional

Requisition Number:

54699

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

25-Feb-2024

Date Posted:

09-Feb-2024

Job Summary

The Department of Chemistry encourages applications for a Finance and Accounting Professional! The Department of Chemistry at the University of Colorado Boulder is internationally recognized for its specialized research and education into the study of matter, energy, and the interaction between them. Significant areas of research involve environmental and atmospheric chemistry with a considerable focus on renewable energy. Topics range from biological routes to solar energy harvesting to novel materials for direct conversion of sunlight into electricity and fuel.

At the heart of these significant initiatives, is our administrative team where their innovations, collaborations, and contributions directly impact the success of our faculty, staff, and students. To learn more about our department and our team please visit our website!

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Department of Chemistry at the University of Colorado Boulder emphasizes knowledge of the basic principles of chemistry, including atomic and molecular theory, the states of matter and reactivities and properties of chemical substances. Students study the basic subfields of chemistry, such as organic, physical, analytical, and inorganic chemistry, all while developing the mathematical skills to understand fundamental chemical relationships and to manipulate experimental data. Graduates also learn safe chemical practices, including handling waste, safety equipment, assembling chemical apparatus, and designing experiments.

What Your Key Responsibilities Will Be

Financial and Budget Analysis

  • Apply advanced skills in financial administration to independently manage and resolve complex budgeting issues within the Department of Chemistry.
  • Use expertise to analyze and reconcile financial discrepancies, ensuring alignment with both departmental objectives and University policies.
  • Independently supervise project budgets, including monitoring, tracking, and reconciling transactions and variances.
  • Take initiative to prepare and submit budget revisions and funding updates, providing detailed financial reports and summaries.
  • Regularly liaise with Principal Investigators (PIs) and Financial Managers to discuss financial status and projections.

Post-Award Financial Management

  • Independently handle post-award financial tasks, including creating subcontract standing purchase orders, monitoring project end dates, and leading budget allocations.
  • Exercise discretion in resolving issues related to budget allocations and project end dates.

Regulatory Compliance and Financial Review

  • Independently review and interpret notices of award, ensuring compliance with special restrictions and payroll requirements.
  • Analyze fringe and Facilities & Administrative (F&A) costs, and maintain compliance with federal and university regulations.

Payroll Analysis and Management

  • Independently supervise and analyze payroll data for research activities.
  • Proactively update funding end dates and assist faculty in maintaining budget adherence.
  • Identify discrepancies and communicate effectively with PIs and financial teams to resolve issues.

Personnel Financial Transactions

  • Independently prepare and process Personnel Expense Transfers (PETs) and Journal Entries (JEs), owning the entire approval process and ensuring accurate tracking of corresponding financial changes.

Collaboration and Coordination

  • Coordinate with the Graduate Program Administrator and other departments to handle research appointments and funding.
  • Review and handle salary allocations, communicating any issues or changes to the Finance Manager.

Reporting Management

  • Respond to ad hoc requests for payroll reporting, independently creating and distributing detailed comparative reports to PIs.
  • Conduct regular meetings with PIs and the Accounting & Finance Manager to discuss financial status and projections.
  • Independently lead the effort reporting certification process, ensuring compliance.
  • Take the lead in training research personnel on ePER Certification procedures.

Project Extension and Modification Tracking

  • Proactively track and alert PIs regarding No Cost Extensions, At-Risk Extensions, and other significant project modifications.
  • Manage requests for additional funding and sub-awardee changes.

Equipment and Fabrication Financial Management

  • Work closely with the Building Manager and finance team to supervise fabrication and equipment purchases, ensuring accuracy in financial setup and compliance including all necessary documentation and approvals (e.g. Sole Source Justification, sponsor approval).

Subaward and Cost-Share Management

  • Independently monitor and analyze subawards and cost-share commitments.
  • Provide budget analysis support to faculty, resolving discrepancies and liaising with relevant parties for smooth financial operations.

Sponsored Project Closure

  • Facilitate the closure of sponsored projects, ensuring removal of unallowable charges and adherence to University Controller’s Office recommendations.
  • Independently review and complete close-out tasks, maintaining strict adherence to end dates.

Payroll Management

  • Independently supervise and implement research-related payroll processes, including initiating Payroll Expense Transfers (PETs), leading funding distribution, tuition remission, and clearing suspense and overpay accounts.
  • Ensure accurate and timely processing of payroll transactions.
  • Process Evaluation and Reconciliation
  • Regularly evaluate departmental research payroll processes to ensure timely and accurate payment of employees.
  • Perform routine transactional reconciliations and resolve discrepancies as they arise.
  • Funding Confirmation for Research Personnel
  • Collaborate with department staff to confirm available funding for research personnel, including graduate research assistants, research faculty, and post-docs.
  • Address and resolve any pay-related issues for research-supported students and staff.
  • Payroll Support and Communication
  • Assist the HR Coordinator by providing necessary information to supervisors and research-supported employees regarding payroll setup, procedures, and target end dates.
  • Act as the primary point of contact for all research-related payroll questions or issues, providing timely and accurate responses and solutions.
  • Personnel Funding and Appointment Review
  • Independently ensure that personnel appointments each term align with the current budget, including encumbrances.
  • Confirm available funding for research personnel hires.
  • Review funding allocations for faculty summer appointment requests, ensuring available budget and allowability.
  • Verify that the monthly payroll register accurately reflects appointments.
  • Off-Cycle Payments
  • Work in conjunction with the HR Coordinator and Finance Manager to process off-cycle payments, additional payments, manual adjustments, and overpayment corrections as required.

Account Monitoring and Resolution

  • Independently perform standard accounting functions including the preparation of journal entries, verification of accounting codes and fund assignments, and assistance in month-end, quarter-end, and year-end closes.
  • Carry out reconciliations, audits, data collection, analysis, retention, reporting, and records management with a focus on accuracy and adherence to established procedures.
  • Conduct research and provide solutions to moderate accounting problems. This includes investigating and analyzing data to ensure accuracy, and performing corrective actions as needed, within the scope of departmental guidelines.

Fiscal Policies and Compliance

  • Ensure that fiscal operations are conducted following Federal, State, and university fiscal policies and procedures.
  • Apply acquired knowledge to maintain compliance and address related issues independently.

Fiscal Year-End Support

  • Assist the Finance Manager in Fiscal Year-End activities.
  • Administer department journal entries for fiscal year-end, ensuring accuracy and timely completion.

Management of ISC Charges and Accounts Receivables

  • Independently reconcile Internal Service Center (ISC) service center charges and accounts receivables.
  • Prepare monthly billings, process invoice payments/cash receipts, and assist the Finance Manager with rate sheet preparations.

Procurement and Payroll

  • Assist with procurement-related tasks such as p-card reconciliations and purchasing.
  • Address non-research payroll issue research and related tasks, ensuring solutions align with departmental guidelines.

Expense Reports and Tracking

  • Independently be responsible for the preparation and submission of travel and expense reports for the department.
  • Ensure that all reports have the vital prior approvals, receipts, and documentation.
  • Track all departmental travel and processing steps to ensure timely approval and submission of expense reports, maintaining a systematic approach to handling travel-related expenses.

Reimbursement Reports

  • Review travel card, travel, and personal expense reimbursements to ensure that expenses are allocable, allowable, and applicable across various fund types.
  • Approve travel and expense reimbursement reports for processing.
  • Prepare, reconcile, and submit travel expense reimbursement reports. This includes collecting appropriate receipts and documentation and ensuring expenses are allocated to the correct accounts for specific Principal Investigators (PIs) groups.

Supervision

  • Train and lead student assistants assigned to travel and expense reimbursement processes, ensuring they understand and correctly implement departmental procedures.

Training

  • Develop and maintain training documentation for faculty, students, and staff related to travel procedures. This includes creating clear and concise guidelines and resources.
  • Perform in-person and video training sessions for faculty and students on travel procedures.
  • Keep the department informed of any changes to university or departmental travel policies.

Other

  • Track finance tasks that come into the Finance teams’ queue and work with the finance manager to ensure all items are assigned and completed.
  • Backup for the Finance and Accounting Manager and administrative staff upon completion of cross-training.
  • Other duties as assigned.

What You Should Know

This is a hybrid position allowing for 2-3 days onsite and 2-3 days working remotely.

What We Can Offer

  • Salary range for this position is $53,000 - $58,000 annually. Onboarding assistance is available within departmental guidelines.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be empowered. Be resourceful. Be Boulder.

What We Require

  • A bachelor’s degree or combination of equivalent education and experience may substitute.
  • Positions at this level typically require at least 1+ years of professional, job-related experience.

What You Will Need

  • Excellent customer service.
  • Excellent written and oral communication skills.
  • Strong analytical, problem-solving and interpersonal problem-solving skills.
  • High degree of professionalism and ability to maintain confidentiality.
  • Understanding of contracting regulations, guidelines, policies and procedures covering grant and contract requirements.
  • Ability to work effectively in a working environment with multiple interruptions.
  • Ability to establish and maintain positive and collaborative working relationships.
  • Ability to work independently and as a member of a team.
  • Organizational skills and ability to lead multiple complex priorities.
  • High proficiency using Microsoft Suite, Word and Excel.
  • Consistent track record to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.
  • Ability to train, navigate, and master CU systems such as PeopleSoft Finance and HR, Concur and Cognos Reporting, or related systems.

What We Would Like You to Have

  • Bachelor's or advanced degree in accounting, finance, business or a related field.
  • 2+ years of grant management experience in an academic or non-profit setting.
  • 2+ years of progressively responsible experience in accounting, finance, and/or business administration in a complex environment that includes budgeting responsibilities.
  • Ability to apply knowledge of finance regulations and good judgment to independently advise on sponsored project management.
  • Demonstrated understanding and application of internal accounting control principles, as well as generally accepted accounting principles (GAAP).
  • Demonstrated understanding of cost sharing, indirect cost rate, allowable and unallowable contract/grant expenses and ability to develop contract budget projections.
  • Advanced skills in spreadsheet and word-processing software.
  • Knowledge of administrative, budgetary, and fiscal principles and practices in a complex organizational environment, including budgeting and fund accounting.
  • Consistent track record in building and maintaining effective and trusting working relationships with faculty, administrators, and staff.

Special Instructions

To apply, please submit the following materials: 
 
1. A current resume. 
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. 
 
We may request references at a later time.
 
Please apply by February 25th, 2024 for consideration.
 
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu