Jobs UNIVERSITY OF COLORADO BOULDER

The College of Arts and Sciences at CU Boulder is the intellectual core of the university, conducting research, scholarship, creative work, and education in more than 60 fields. Our research generates new knowledge, solving some of the world’s most critical problems.

Molecular, Cellular, and Developmental Biology (MCDB) concentrates on how living systems operate at the cellular and molecular levels, their assembly and structure, emphasizing cellular and genetic regulation, including embryonic development. The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences, and arts and humanities, bringing extraordinary research and scholarship to our students, both in and out of the classroom.

Procurement Management

• Management and implementation in the development, planning, and implementation of Departmental strategic plans and objectives related to finance, accounting, and purchasing.
• Develops and implements departmental procedures to ensure regulatory and policy compliance.
• Provides training to personnel concerning the application of state and university policies, procedures, rules, and regulations.
• Develops reports and compiles data for accounting/finance functions such as expense reporting, procurement processing/activity, inventory utilization, service center revenue/expense/net income, and ad hoc reports based on specific Department and/or campus requests/requirements.
• Collaborates with Finance & Accounting Manager, leading all aspects of accounting/purchase transactions and collaborating with campus entities as necessary.
• Other entities include the Office of the Controller for policies/procedures related to accounting/purchasing systems/reporting, Service Center managers, external vendors/service center customers.
• Provides guidance for specialty Marketplace ordering as needed, including large-dollar purchases, ensuring correct information is gathered and documented before requisition is made with strict adherence to policy and procedure to ensure compliance with State and Federal law.
• Acts as the Marketplace Requestor, reviewing each Shopper-assigned cart promptly for accurate financial information, shipment information, and other necessary information.
• Contributes to maintaining and updating the department property spreadsheet by noting all high-dollar equipment purchases by PI name, requisition number, PO number, amount, vendor, and description.
• Ensures arrival dates and tag numbers are accurate; works with the Building Manager to update tagging and physical location of the equipment on the spreadsheet.
• Monitors and processes Honorariums, Scope of Work (SOW), and Visa fees routed through the department.
• Is responsible for the department's Procurement card/Concur process.
• Monitors and reconciles procurement card expenses, assuring appropriate receipts and documentation are provided, and participates in the preparation of reports.
• Designates clear and concise business purposes for each expense.
• Maintains a tracking system for Procurement Card transactions accurately.
• Provides information and the process to department personnel to apply for a procurement card.
• Closes procurement cards upon employee termination.
• Maintains department purchasing files, performs data collection and analysis as needed.
• Oversees insurance recoveries by tracking new expenses against insurance payments.
• Works with individual labs on claims.
• Analyzes and manages departmental compliance with University-implemented systems (CU Marketplace/Concur).
• Assists admin unit staff with systems problems, communicates with University entities regarding departmental issues with systems.
• Analyzes and implements solutions and changes to departmental processes and procedures per University system requirements.
• Develops/modifies departmental written procedures.
• Troubleshoots and implements solutions related to issues with IT systems.
• Implements practices and procedures for effective and compliant use of systems to resolve the problem.
• Creates new policy and procedure documentation as necessary and required.

Finance and Accounting

• Performs standard accounting functions to support budget, accounts payable, accounts receivable, procurement, and travel and expense reimbursement activities including preparation of journal entries on request; verification of accounting codes and funding; assistance with information for month-end, quarter-end and year-end closes; data collection, analysis and retention; reporting and records management.
• Provides proposal and award advisement, including assisting with the preparation of budgets and narratives for grant applications, resource and fund management, and offers procedural and regulatory advisement in alignment with sponsor, Federal, State, and university requirements to ensure compliance.
• Performs post-award tasks including: purchasing goods and services, creating subcontract standing purchase orders, monitoring project end dates, requesting extensions and supplemental funding as needed, requesting additional speedtypes and allocating the appropriate budget, aiding in the award closeout process.
• Manages spreadsheets to track reporting due dates for financial management by reviewing award terms and conditions.
• Communicates all target dates and award conditions with each PI and ensures all reporting due dates are met.
• Assists the Finance and Accounting Manager and the finance team with grant and fiscal year-end closing.
• Provides the finance team with the list of purchase orders that need to be reviewed for closeout or updated for the next fiscal year.
• Administers department journal entries for the fiscal year-end.
• Provides accounting and finance support to the department as needed for all fund types.

Internal Service Center Administration

• Monitor and analyze revenue transactions for the department’s five (5) internal service centers (total annual revenue of $1.0 million).
• Assist Finance and Accounting Manager with establishing budgets/rates, projecting revenue, processing all sales activity, invoicing customers, reviewing and tracking A/R and A/P transactions, and processing collections.

This position requires a minimum of 2 days in the office per week.

• The starting salary for this position is $57,120.
• Onboarding assistance may be available per department guidelines.

• Demonstrated effectiveness in written and oral communications, collaboration, and problem solving.
• Demonstrated understanding and application of internal control principles.
• High degree of professionalism and ability to maintain confidentiality.
• High-level proficiency in Microsoft Office Suite (particularly Word and Excel) and databases.
• Proven track record of coordinating various projects simultaneously.
• Attention to detail.
• Ability to manage multiple complex priorities.

• 2+ years of progressively responsible experience in accounting, finance, and/or business administration in a complex environment that includes budgetary responsibilities.
• Demonstrated understanding and application of internal accounting control principles, as well as generally accepted accounting principles (GAAP).
• Working knowledge of complex finance and reporting systems.
• Knowledge of administrative, budgetary, and fiscal principles and practices in a large complex environment, including budgeting and fund accounting.
• Ability to build and maintain effective and trusting working relationships with various partners.
• Sensitivity to and appreciation of cultural, political and geographical differences, with the ability to work well with others.