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Finance and Payroll Specialist

Department:

Department of Electrical and Computer Engineering

Requisition Number:

13160

Location:

Boulder, Colorado

Employment Type:

Classified Staff

Schedule:

Part-Time

Posting Close Date:

20-Sep-2018

Job Summary

The Department of Electrical, Computer, and Energy Engineering welcomes applications for a Finance and Payroll Specialist. This position provides accounting, financial, and payroll assistance to the department including financial administration, bi-weekly payroll, and graduate student appointments including onboarding requirements.

Who We Are

Electrical, Computer and Energy Engineering at CU Boulder is the premier undergraduate and graduate program in Colorado by reputation, rankings and size. Nationally, we are ranked 22nd among public electrical engineering graduate programs, and 21st among public computer engineering graduate programs by U.S. News and World Report. Our number of required and elective undergraduate laboratory courses is among the highest of any engineering college in the country. Our students say the hands-on laboratory component greatly enhances understanding of lecture concepts, and industry recruiters confirm that the value of our graduates is definitely increased by their laboratory experiences.

What Your Key Responsibilities Will Be

Finance Administration 
  • Create payroll expense transfers (PETs) within HCM and submit for approval.
  • Prepare journal entries.
  • Assist the Procurement Specialist with managing cash receipts and invoicing and other cash management activities.
  • Run and review financial reports.
  • Process funding changes as directed by the Finance Manager.
  • Create and maintain project and speedtype files.
  • Assist Finance Manager with sponsored projects close-out procedures and tasks recommended by the University Controller’s Office.
  • After the end date of the project, this position will review all charges to make sure allowable, applicable, and allocable to the project based on the Code of Federal Regulations Uniform Guidance (UG) and University and Department policies and procedures.
  • Work with Finance Manager to remove any unallowable charges from the project.
  • Ensure all charges to the project have posted for close-out.
  • Create monthly department sponsored projects expense and forecasting spreadsheets as assigned by the department Finance Manager. 
  • Review monthly expenditures on above projects to ensure reasonable, allocable, allowable and appropriate for the project.
Payroll Administration
  • Assist Finance Manager with bi-weekly payroll oversight and compliance.
  • Act as a liaison to the HR Service Center for all payroll related matters to set up hourly appointments in HCM.
  • Ensure that student employees have met all onboarding requirements such as completing compliance training, funding is established, I-9 form was completed, etc. 
  • Review all payroll records to verify accuracy making corrections as necessary. 
  • Serve as a resource to instruct hourly employees on procedures for timesheet completion and submission using MyLeave and/or paper timesheets as appropriate. 
  • Submit completed time collection batches for approval. 
  • Develop and maintain an internal tracking system to monitor payroll accuracy to ensure that employees are paid appropriately.
  • Create and maintain a system to track hiring progress and follow up with students and faculty advisors as needed. 
  • Prepares offer letters for graduate students and routes for signatures.
Other 
  • Work on special and/or temporary finance or HR/payroll related projects.
  • Serve as a back-up for the Procurement Specialist.
  • Undertake other duties and responsibilities as assigned.

What You Should Know

This is a 50% position.

What We Can Offer

The anticipated starting salary adjusted for 50% time is $21,942.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Effective. Be Proactive. Be Boulder.

What We Require

  • Three years of experience in an occupational field related to the work assigned to the position.
    • Appropriate education will substitute for the required experience on a year-for-year basis.
  • Must be a current Colorado resident. 

What You Will Need

  • Planning, problem solving, and organization skills.
  • Proficient in Microsoft Office (e.g. Word, Excel, PowerPoint).
  • General understanding of the rules and regulations that drive university processes (e.g. Fiscal Code of Ethics, procurement rules, hiring processes).
  • Strong organizational skills and attention to detail.
  • Ability to multi-task multiple projects.
  • Excellent communication and interpersonal skills.
  • Ability to work independently, as well as on a team.

What We Would Like You To Have

  • Undergraduate degree in finance, accounting, human resources or related area with three years of technical accounting experience.
  • The ideal candidate will have higher education experience using CU Business Applications such as PeopleSoft Finance, Concur, HCM, CU Marketplace, and/or Cognos.
  • Demonstrated skills in analysis, planning, organizing and implementing accounting and budgetary principles.
  • Previous experience with payroll and human resources.
  • Experience working with engineering students and faculty in a higher education environment.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. Must include date ranges and whether full time or part-time work. 
  2. A cover letter that specifically addresses the job requirements and outlines qualifications. 
  3. DD-214 for veteran applicants. 
    • Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to HRESmail@colorado.edu or send via fax at 303-492-4693 and reference the job to which you are applying.
  4. If using the educational substitution for experience: proof of degree or transcripts. 
You will not be asked to upload references at this time.

This posting will close on September 20, 2018.

Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: HRESmail@colorado.edu

The University of Colorado is an Equal Opportunity/Affirmative Action employer