Financial Services Procurement Coordinator
Requisition Number:
64905
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Part-Time
Posting Close Date:
12-Jun-2025
Date Posted:
02-Jun-2025
Job Summary
The College of Music (COM) encourages applications for a part-time Financial Services Procurement Coordinator. We are looking for a candidate who can support daily business transactions which include procuring items via CU Marketplace or procurement card, processing expense and travel reimbursements for employees and non-employees, travel arranging, and completing cash deposits. The position will be a part of the College of Music Financial Services team and will collaborate with a variety of constituents, including staff, faculty, and students. This position requires attention to detail, great organization, excellent customer service, as well as strong problem solving and communication skills. This position is responsible for understanding, implementing, and communicating university and college-level procurement and travel policies.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
What Your Key Responsibilities Will Be
Purchasing and Procurement Administration
- Receive and process purchase requests for goods and services and use professional judgment to determine the appropriate purchasing or payment method.
- Provide interpretation of financial and procurement policies and rules to faculty and staff within the college. Apply strong knowledge and understanding of university and campus policies and procedures for purchasing and procurement activities.
- Purchase goods and services; perform research to ensure costs for goods and services are reasonable, appropriate, and within compliance; coordinate the issuance of purchase orders; process payments using procurement card, purchase orders, or payment vouchers; and track and verify delivery of goods and services.
- Compile and maintain records of purchases in accordance with established policies and procedures.
- Act as a unit liaison with vendors and the Procurement Service Center, assist vendors with vendor registration, and maintain successful vendor relationships.
- Process and facilitate departmental approval of invoices for payment to outside entities. Interpret, audit, and authorize vouchers in comparison to purchase orders for accuracy and compliance with purchasing terms and conditions and University rules and regulations.
- Audit and process payment documents and ensure the accuracy of charges.
- Investigate, identify, and help resolve issues associated with purchasing, and correct problems with transactions; investigate when issues arise with missing payments and processes. Warrant Adjustments to re-issue payments or cancels them as needed.
- Track spending against available balances for departments, faculty travel allocations, faculty grants, and other funding sources.
- Continuously build and maintain cooperative and efficient relationships with department staff, other campus departments, system offices, and vendors using diplomacy, tact and problem-solving skills.
Expense Reports and Reimbursements
- Support appropriate procurement card use by reviewing departmental purchases to ensure they adhere to all relevant college, campus and university policy and procedural requirements. Determine when to raise questionable charges to higher-level decision makers.
- Validate and review receipts from cardholders, create expense reports, and appropriately allocate and code charges according to defined standards.
- Prepare and process cash receipts for reimbursement to the University owed by employees for personal expenditures.
- Process employee and non-employee expense reimbursements; review documentation to ensure it is complete and applicable to the specific reimbursement.
- Communicate with all interested parties regarding available procurement options to reduce risk to both faculty, staff, students, and the University regarding reimbursement delays, documentation inadequacies, taxation, and other related accounting issues.
- Collect necessary documentation to support reimbursement and confirm funding and allocation, ensuring correct Speedtype for all procurement and reimbursements.
- Collect all necessary documents to ensure international tax compliance is met for all reimbursements.
- Ensure proper workflow and approval are in place to facilitate the processing of all reimbursements in a timely manner.
Travel Arranging and Reimbursements
- Interpret and apply knowledge of policies and standard processes when booking travel arrangements or supporting faculty and staff as they book their own domestic and international travel.
- Ensure that faculty, staff, and students have access to the appropriate travel information, guidance, and protocol to reduce costs and risk assumed by the University when its employees are in travel status.
- Provide guidance to travelers in how to submit Concur Travel Requests for new travel requests.
- Communicate to all unit travelers the University requirements for purchasing and booking travel to ensure understanding of requirements to receive reimbursement for travel expenses.
- Collect and verify appropriateness of receipts turned in for reimbursement; process travel reimbursements/expense reports.
General Dean’s Office & Finance Team Support
- Along with all other staff members in the Dean's office, provide customer service to walk-in traffic.
- Prepare and process cash/check deposits, determining the correct account and Speedtype for recording revenue.
- Purchase meals for recruitment and other functions.
- Stay apprised and current on relevant university and campus policies and procedures.
What You Should Know
Work schedule will be hybrid, with 1-2 days working in person per week.
What We Can Offer
The annual salary range at 50% time is $24,500 - $27,500.
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be balanced. Be positive. Be Boulder.
What We Require
- Bachelor’s Degree or equivalent experience and education may substitute.
What You Will Need
- Proficiency in Microsoft Office tools, including Outlook and Excel.
- Ability to manage time effectively, to work independently, to problem-solve, and to be organized and attentive to details.
- Skilled at providing excellent customer service and interacting professionally with internal and external customers.
- Strong written and verbal communication skills.
- Ability to learn and respond quickly to situations that arise on a day-to-day basis.
- Professional and collegial demeanor in light of stressful timelines and sophisticated situations.
What We Would Like You to Have
- 2+ years of experience related to the work assignment.
- Familiarity with the University of Colorado’s procurement and travel policies and familiarity with University systems such as Concur and CU Marketplace.
- General understanding of the rules and regulations that drive university processes (e.g. Fiscal Code of Ethics, procurement rules).
- Degree in business administration, music or related field.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by June 12, 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu