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Front Desk Assistant (Part Time)

Requisition Number:

24170

Location:

Boulder, CO

Employment Type:

Classified Staff

Schedule:

Part-Time

Posting Close Date:

24-Feb-2020

Date published:

10-Feb-2020

Job Summary

The Department of Anthropology encourages applications for a Front Desk Assistant! This role provides reception, technical, and clerical support for the department’s administrative office in addition to providing assistance to the Chair, Associate Chairs, faculty, and staff. This position handles a large volume of phone calls and emails, and assists faculty members, staff, students and the public by providing accurate and informative answers. This position leads all aspects of departmental communication including our website and publicity, social media, newsletters, and department media. By supporting both operations and communications, this position serves as the nexus between staff, faculty, undergraduate program and graduate programs.

Who We Are

The College of Arts and Sciences at CU Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge, solving some of the world’s most critical problems.

The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences, and arts and humanities, bringing world-class research and scholarship to our students, both in and out of the classroom. 

What Your Key Responsibilities Will Be

Operational and Administrative Support

  • Provide faculty members, students, and visitors with general information, answers calls, and distributes the department email.
  • Provide clerical support to department administrators, faculty and staff with tasks such as word processing, spreadsheets, document prep for promotion files, designing and creating office procedures, forms and records tracking systems, and copying. Build and update department forms as necessary.
  • Manage the filing system, maintain department list serves, publish office hours, maintain faculty and student mailboxes. Receive and distribute all US and campus mail sent to the department.
  • Coordinate the scheduling of conference rooms, classrooms, and AV equipment. Manage the department calendar and online facility reservation requests.
  • Supervise 1-2 student employees.

Communications

  • Maintain department website.
  • Coordinate social media and serve as the primary account holder for social media accounts. Communicate with necessary partners to maintain accounts, resolve service issues, and secure new followers. Post new content (student recruitment, admissions, donor development and cultivation, department accomplishments) to accounts.
  • Create special event fliers, handouts, and invitations for departmental events, seminars, visiting speakers, etc.
  • Work with A&S Student Recruitment to create outreach to prospective students and families.
  • Lead department Tru-Digital electronic signage system including crafting content, managing event notifications, and troubleshooting system with system vendor.
  • Publish monthly department newsletter.

Event Support

  • Provide assistance for department events that occur throughout the year.

What You Should Know

This is a part-time, 50% appointment. 

What We Can Offer

The anticipated starting salary for this 50% appointment is $17,367. 

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Proactive. Be Supportive. Be Boulder.

What We Require

  • Must be a current Colorado resident.
  • Two years of general clerical or administrative experience. Appropriate education will substitute for the required experience on a year-for-year basis.

What You Will Need

  • Ability to work independently and with responsibility for initiating and completing tasks.
  • Ability to communicate effectively both orally and in writing, with professionals, administrators, and students.
  • Demonstrated ability to collaborate effectively in a team environment.
  • Knowledge of a variety of formats, styles, and techniques for publishing materials.

What We Would Like You To Have

  • Associate’s degree or higher from an accredited institution in a field related to the work assigned.
  • At least 2 years of experience working in a higher education setting.
  • Experience in website support and/or management.
  • Experience using desktop and web publishing software.

Special Instructions

To apply, please submit the following materials:

  1. A current resume, including date ranges and whether full time or part time work.
  2. A cover letter that specifically addresses the job requirements and outlines qualifications.
  3. DD-214 for veteran applicants.
    1. Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to recruiting@colorado.edu or send via fax at 303-492-4693 and reference the job to which you are applying.
  4. If using the educational substitution for experience: proof of degree or transcripts.

You will not be asked to upload references at this time.

Please apply by February 24th, 2020 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications are required to be submitted through CU Boulder Jobs.


Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.