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General and Grant Accountant

Requisition Number:

41528

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

16-Aug-2022

Date Posted:

03-Aug-2022

Job Summary

A General and Grant Accountant in the Department of Civil, Environmental & Architectural Engineering (CEAE) is an integral part of the department who will be responsible for supporting financial transactions for sponsor-related activities, as well as different types of University funds for faculty in assigned divisions. This position will adhere to and further develop accounting principles and standard methodologies to ensure accurate and timely processing of financial transactions and compliance with Federal, State, and University policies and procedures.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The fields of civil, environmental and architectural engineering offer careers in planning, design, construction and management of the built environment as well as in the interaction between the built and natural environment. The Department of Civil, Environmental & Architectural Engineering's mission is the education of undergraduate and graduate students to become leaders in the professional practice of engineering, contributing to technological advances that benefit humankind while improving the earth’s physical and biological resources.

What Your Key Responsibilities Will Be

Post-Award Management for Grants and Contracts
  • Serve as a primary resource to Principal Investigators (PI) and grant teams to answer questions about fund management and offer procedural and regulatory advisement in alignment with sponsor, Federal, State, University, and Institute requirements to ensure compliance. 
  • Serve as advisor to PIs and provide information about awards by reviewing, analyzing, and interpreting the financial data from the start to close out of the award.
  • Maintain files, including correspondence and supporting documentation for all transactions.
  • Develop solutions to sophisticated financial issues as they occur for the benefit of the PIs’ grant projects.
  • Alert the PI 90s, 60s, and 30s before the award end date.
  • Prepare No-Cost Extensions as needed.
  • Review monthly financials from Cognos and provide operating summary reports to PIs.
  • Create the following journal entries: cost transfer, budget journals, and cash transfers.
  • Ensure all ePers are certified.
  • Collaborate closely with the Campus Controllers Office (CCO) and Office of Contracts and Grants (OCG) for any budget deviations. 
  • Maintain sponsor-owned equipment inventories.
  • Request Stand Purchase Order (SPO) change orders and complete payment vouchers for approval.
Non-sponsored Projects, General Fund Management
  • Prepare journal entries for speedtype and account corrections. 
  • Manage invoicing and revenue receivables for Rate-Based Service Activities (RBSA).
  • Ensure RBSA revenues from the External Corporation are transferred to the department fund 29 within the same date the cash gets deposited.
  • Ensure cash receipts are made immediately when the revenues are received. 
  • Complete special projects as needed. For example, completing Capital Equipment Data.
HR Related Support
  • Work closely with the department HR Coordinator and PIs to provide funding confirmation for personnel hires.
  • Enter Payroll Expense Transfers.
  • Work with PIs and assist the HR Coordinator on faculty summer appointments
  • Serve as point of contact/collaborate with the Registrar for graduate student tuition remission.
  • Calculate the tuition for sponsored projects that are ending before the semester.
  • Assist faculty in administering forecast for appointments and monitor for compliance. This guidance to the PIs includes decision about hiring, funding, termination, and tuition remission.
  • Work with the HR Service Center (HRSC) to ensure the appointments are entered correctly and reconcile payroll.
  • Assist the HR Coordinator with late payments, payroll, and HRSC spreadsheets as needed.
Concur and Travel and Expense Reimbursement
  • Process all vital documentation before travel occurs, prepare reimbursement documents, and adhere to CU travel accounting guidelines.
  • Supervise students to capture receipts/forms and create procurement reports in a timely manner.
  • Review and reconcile procurement card expenses to ensure appropriate receipts and documentation are provided. Answer accounting and procurement policy questions by referring to, and interpreting, appropriate policies and procedures.
  • Retrieve receipts and other documentation for review and approval. Maintain accurate cardholder records and update profiles (e.g. approval structures) as needed.
  • Conduct problem resolution to avoid after-the-fact purchasing situations.
  • Track and update existing purchase orders (POs) to follow procurement procedures.
Procurement
  • Responsible for processing honorarium payments, scope of work, contractors, reimbursements, and Additional Pay Forms.
  • Serve as primary resource for compliance with State and University policies and procedures.
  • Responsible for CU Marketplace POs, SPOs, and related activity.
  • Determine appropriateness of requested purchases. 
  • Manage invoice payments against POs/SPOs by ensuring unit approval to pay is authorized and receiving in CU Marketplace has been completed.
  • Process documentation for independent service providers: SOW, PO, PV, SPO, Sole Source Documentation, as well as petty cash and gift card programs.
  • Verify available funds for purchases, review invoices from vendors, and submit for payment.
  • Investigate and resolve discrepancies.
  • Maintain new supplier requests. Submit new supplier information along with W8/W9 forms for setup and complete purchase order requests in the CU Marketplace system.

What You Should Know

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

The starting salary range is $50,000 - $56,000. Relocation assistance is available within CEAS guidelines. 

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be brilliant. Be balanced. Be Boulder.

What We Require

  • Bachelor's degree. 
    • Equivalent combination of education and experience may substitute.

What You Will Need

  • Demonstrated effectiveness in written and oral communications, collaboration and problem solving.
  • Demonstrated understanding and application of internal control principles.
  • High-level computer skill proficiency in Microsoft Office Suite (particularly Word and Excel) and databases.
  • Efficient organizational skills and attention to detail.
  • Ability to work independently as well as on a team.
  • Ability to learn and respond quickly to situations that arise on a day-to-day basis with limited supervision.
  • Demonstrated ability to establish and maintain effective and trusting working relationships with faculty, administrators, and staff.
  • Demonstrates strong customer service skills with the ability to communicate efficiently and effectively.
  • Sensitivity to, and appreciation of, cultural, political and geographical differences with ability to work well with faculty, staff and students from around the world.

What We Would Like You To Have

  • Two years of progressively responsible experience in accounting, finance, and/or business administration in a complex environment
  • Experience with business systems such as HCM, PeopleSoft Finance, Concur, CU Marketplace and/or Cognos Reporting.
  • Experience with administrative, budgetary, and fiscal principles and practices in a higher education environment, including budgeting and fund accounting.
  • Experience with accounting and budgeting of all funds (general, auxiliary, gift, grant, and plant) as well as an understanding of the CU Foundation accounting system.
  • Familiarity with payroll and human resources processes.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.

Please apply by August 16, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu