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Graduate Admissions and Academic Advisor, TCP

Requisition Number:



Boulder, Colorado

Employment Type:

University Staff



Posting Close Date:


Job Summary

The Graduate Admissions and Academic Advisor is responsible for the administration of the Technology, Cybersecurity and Policy (TCP)  graduate admissions and student services to support the teaching and research mission of TCP. This role serves the primary point of contact for prospective applicants and administers the graduate admissions process for all of TCP’s graduate educational programs. Once students are accepted into the program, this position advises students about the nature and content of TCP curriculum, and intervenes with students having academic difficulty. The Graduate Admissions and Academic Advisor also provides technical support to the TCP leadership team, faculty and students by disseminating information and correctly interpreting department, college and university rules. This position will maintain and analyze graduate statistics regarding applicants, matriculants and graduates to determine benchmarks against peer programs.

Who We Are

Founded in 1893, the College of Engineering and Applied Science at the University of Colorado Boulder is the second largest of seven schools and colleges at one of the nation's top public research institutions. As Colorado's flagship university, CU Boulder has selective admissions standards and a comprehensive array of undergraduate and graduate programs.

What Your Key Responsibilities Will Be

Student Advising & Services
  • Meet individually with graduate students to determine progress in the program and aids graduating students to prepare them for searching job opportunities. Recommend corrective actions for graduate students who are not meeting program goals or requirements.
  • Responsible for the assignment of graduate Teaching Assistants (TAs), Student Assistants (SAs) and course grader/support student assignments.  
  • Create and maintain graduate student database content for use in advising and tracking students' adequate progress; develop and update degree plans; review and approve plan of study and transfer credit requests, distinguishing between routine cases and those that require faculty involvement; add and release advising holds on student accounts as appropriate; work directly with others to handle registration and enrollment  issues; and advise students on their graduation status; assist students with academic needs such as change of grades, registration issues, and credit transfers.
  • Disseminate information regarding TCP curriculum requirements, available university services, department and Graduate School regulations and policies, and general information about the surrounding Boulder community.
  • Consult with appropriate undergraduate advisors as needed regarding BS/MS concurrent degree students.
  • Develop and maintain a program calendar for the student advising process as well as events and ensure that the calendar is communicated to appropriate TCP faculty and staff as necessary.
  • Manage the graduation process, distribute deadlines, collect forms, verify accuracy, obtain signatures, submit to the Graduate School and confirm graduation lists.
  • Maintain an awareness of possible gender and racial issues that affect students’ matriculation through the program. 
TCP Graduate & PhD Admissions and Recruitment 
  • Serve as main point of contact for all applicants to the graduate program and guides applicants through the entire application process. The position will advise prospective graduate students about program offerings, requirements for admittance into TCP’s graduate programs by following college and departmental academic policies and procedures.
  • Evaluate graduate student applications for completeness and minimum entry requirements for evaluation and review; takes instruction from faculty and Faculty Director and TCP Leadership team  on any final admission decisions.
  • Develop and administer the graduate admissions and review process; review the standards for admissions based on previous years' data; make recommendations and discuss program admission and recruiting goals with the Faculty Chair, TCP Leadership Team, and the TCP Graduate Admissions Committee of changes in the graduate application review process to ensure that high-quality applicants are recruited for/admitted to the graduate program.
  • Work with the registrar office, student records leaders, and academic advisors across campus to recommend best practices for various ISSS and student record-related issues.
  • Implement the  graduate admissions review process and tracks applications received. Position is responsible for the data stored in the electronic admissions review process used by the TCP Graduate Admissions Committee.
  • Develop and maintain a program calendar for the admissions process and ensure that the calendar is communicated to appropriate personnel as necessary.
  • Design and implement the process for gathering, maintaining, and analyzing graduate statistics and recruitment data regarding applicants, matriculants and graduates, and benchmarks against peer programs.
  • Design and implement the process for graduate student admissions and orientation.
  • Work with the Faculty Director and External Relations & Finance Manager to determine the process and standards for selecting TCP fellowships, recipients of other various awards, and maintains regular work contacts to verify that fellowships are properly awarded for graduate, dual degree, and concurrent degree students.
General Support
  • Assist TCP staff in coordinating events for Student Orientation, Fall Welcome, and Graduation Ceremony.
  • Assist  the TCP Marketing Specialist to maintain high quality graduate web-pages on the department’s website and assist in creating graduate program marketing materials for TCP for distribution to prospective students, alumni, and interested persons in industry.
  • Periodically review information on the TCP website for accuracy with regard to  academic course schedule and program information.
  • Work with the Office of Admissions, Office of International Admissions, Be Boulder Anywhere Program, and other engineering GECs in the college on broader programmatic issues.

What We Can Offer

The anticipated starting salary for this position is $48,000.00, commensurate with experience.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Effective. Be Impactful. Be Boulder.

What We Require

  • Bachelor’s degree from an accredited institution and one year of professional-level experience as an academic advisor or academic program support administrator in higher education or other relevant experience. 
    • Equivalent combination of education and experience may substitute. 

What You Will Need

  • Demonstrated ability to establish and maintain effective and trusting working relationships with a team. 
  • Excellent written, verbal, interpersonal, management, and organizational skills. 
  • Analytical and problem-solving skills.
  • Demonstrated experience with Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty, staff, and students from around the world. 

What We Would Like You To Have

  • Master’s degree in higher education, counseling, or a related field.  
  • Two years of professional-level experience as an academic advisor for graduate students in STEM disciplines at a college or university setting.
  • Two years of experience with admissions and recruiting cycles and processes.
  • Experience in serving as a liaison to link individuals or groups to varied resources. 
  • Experience working with the academic and administrative structure, procedures, rules, expectations, policies, regulations, and formal and informal norms affecting students. 
  • Experience with online admissions, student information systems, and email marketing platforms. 
  • Familiarity with Graduate Student Admissions and Recruiting cycles and processes.
  • Experience working with faculty.
  • Familiarity with University of Colorado's student information systems.
  • Experience with software that handles on-line applications and CRM for graduate student recruiting and admissions (Slate).
  • Established skills and experience using technologies that support academic advising best practices.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.

Please apply by May 24, 2019 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

The University of Colorado is an Equal Opportunity/Affirmative Action employer