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Grant Accountant

Requisition Number:

38002

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Date Posted:

09-May-2022

Job Summary

We are encouraging applications for a Grant Accountant to join our team! The University of Colorado Boulder Campus Controller’s Office (CCO) is responsible for the administration of the extramural research grants and contracts to the University of Colorado Boulder. The duties and responsibilities of this research administration position include the post award financial administration and accounting of grants and contracts awarded to the University of Colorado Boulder by Federal and Non-Federal sources.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

CCO maintains and supports the university's fiscal responsibility through accurate financial accounting and reporting and is in compliance with laws, regulations, policies/procedures, and contract requirements for sponsored projects. We provide oversight, assistance, and training in financial stewardship for the Boulder campus.

What Your Key Responsibilities Will Be

Maintain extensive sponsored program knowledge and provide training, instruction, and guidance to campus partners: 
  • Develop and maintain a working knowledge of University, State, Federal, and funding agency policies and procedures. Develop a strong rapport with funding agency personnel.
  • Develop an extensive understanding of University and UC System operations (e.g. Accounting, Purchasing, Property Control, etc.) and the inter-relationships between these operations and extramural support operations.
  • Maintain a substantial working knowledge of Uniform Guidance (UG), Federal Acquisition Regulations (FAR), Cost Accounting Standards (CAS), and Generally Accepted Accounting Principles (GAAP).
  • Provide training, instruction, and guidance to campus partners regarding sponsored programs policies and procedures; interpreting University, Federal, State, and funding agency policies and procedures for the assigned awards and/or contracts; and interpreting extramural University accounting data.
  • Prepare materials and present knowledge in meetings and formal training sessions to campus partners.
Administer fiscal operations of sponsored grants and contracts: 
  • Analyze approved budgets and award/contract documents issued by funding agencies for all applicable fiscal, post-award, billing, payment, closeout reporting requirements, and terms and conditions for a specific award portfolio.
  • Notify campus partners (Principal Investigator, Dean/Director, and Department/Institute Research Administrator) through written and oral correspondence of specific grant/contract financial restrictions and terms and conditions. Connect with campus partners of any subsequent changes to these terms and conditions. Maintain and enforce policies and procedures to ensure compliance with all fiscal requirements related to the assigned awards and/or contracts.
  • Interpret and analyze University accounting data for compliance according to the approved budget and all applicable policies and guidelines (i.e. University, Federal, State, funding agency). Communicate lapses in compliance to campus partners and CCO leadership as applicable. Coordinate the resolution of post-award issues in collaboration with campus partners, funding agency, and CCO leadership.
  • Review and process requests from campus partners for administrative and/or processing changes (e.g. indirect cost and/or budget adjustments, cost transfers, spending control edits, project end dates).
  • Establish, maintain, and reconcile grant/contract records to ensure compliance with specific grant provisions or restrictions. This may include cost sharing, fixed assets, budgetary restrictions, etc.
  • Facilitate award closeout procedures including performing final reviews of awards/contracts/project expenditures, payments and accounts receivable. Process closing entries in the University's accounting system as necessary.
  • Provide insight to the Office of Contracts and Grants (OCG) Contract Negotiation team to resolve contract negotiation questions related to invoicing and financial reporting.
  • Support University partners, including the OCG Subagreements Team, in their activities, to initiate, prepare, compose, and negotiate subcontracts. Topics include invoicing, financial reporting, budgeting, and/or other relevant terms and conditions. 
  • Assist with site visits, Federal and Non-Federal system audits, and/or individual project audits, in collaboration with the CCO Audit Coordinator and campus partners.
  • Review, analyze, and approve interdepartmental invoice journal entries and cost transfers impacting sponsored projects.
Prepare and submit financial and other post-award reports for grants and contracts:
  • Facilitate, prepare and submit required interim and final financial reports.
  • Facilitate, prepare, and submit final post-award closeout reports, as applicable, in collaboration with CCO Property Control Team, OCG and campus partners.
  • Prepare semi-annual Small Business Subcontracting Reports for the Federal Government, as applicable.
  • Effectively manage all applicable financial, post-award, and closeout deliverables for the assigned awards and/or contracts by establishing and maintaining PeopleSoft benchmarks. 
Administer Sponsored Projects billing and letter of credit activities: 
  • Prepare and submit interim and final invoices.
  • Prepare and submit Federal Letter of Credit draw requests.
  • Monitor sponsored projects accounts receivable. Collaborate with CCO Revenue Management on follow-up procedures for aged items in accordance with the CCO collection policies to encourage prompt payment. Consult with campus partners and CCO leadership to address uncollectible accounts receivable issues.
  • Reconcile payment receipts to funding agency records.
  • Determine when a refund of receipts payment is due to the funding agency and perform necessary actions to initiate a payment when appropriate.
Training:
  • Attend meetings as CCO representative at the University, Regional and/or National levels.
  • Seek opportunities for professional development and training for self.
Special Projects: 
  • Develop/prepare reports or surveys requested by CCO leadership.
  • Assist in the origination, development and implementation of improved procedures and systems for grants and contracts management.

What You Should Know

  • All University of Colorado Boulder employees is required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment. 
  • This is a hybrid position with a mix of remote and in-person work.

What We Can Offer

  • The salary for this position is $56,000.00. 

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be collaborative. Be respectful. Be Boulder.

What We Require

  • At least a bachelor’s degree or equivalent combination of education and experience may substitute.
  • At least 1+ years of professional, job related experience.

What You Will Need

  • Analytical thinking along with the ability to question the logic of information is essential.
  • The skills to recognize unusual situations, question them and provide alternative solutions. 
  • The ability to prioritize, work independently and understand and apply policies and procedures.
  • The successful candidate will pay attention to detail, use sound judgment, be a problem solver, work independently, meet deadlines and enjoy a variety of challenging work.
  • Excellent interpersonal skills, the ability to collaborate with varying levels of authority and reliability.

What We Would Like You To Have

  • Work experience in higher education in a research environment. 
  • Proficiency with Microsoft Office applications, especially Excel, and familiarity/knowledge of Access, ability to learn and use new software systems. 
  • Familiarity/knowledge of PeopleSoft.

Special Instructions

To apply, please submit the following materials: 

1. A current resume. 

2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. 

We may request references at a later time.

For first consideration, please apply by May 23, 2022. We will continue to review applications for consideration. 

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: recruiting@colorado.edu