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Grants Administrator

Requisition Number:



Boulder, Colorado





Employment Type:

University Staff



Posting Close Date:


Date Posted:


Job Summary

The Renewable and Sustainable Energy Institute (RASEI) is a joint institute between the University of Colorado Boulder and the National Renewable Energy Laboratory which addresses critical energy and sustainability issues that face the world. RASEI has developed an ambitious strategic plan, defining research and development goals that need to be realized through, in many cases, large, complex, multi-institutional, multi-disciplinary, and vertically integrated programs. Over the past few years RASEI has expanded its research portfolio in a competitive environment. To continue to grow, RASEI will need to provide high-quality staff support to prepare competitive proposals and to successfully implement those that are funded. This position will handle the primary financial roles crucial for RASEI to operate and implement its growing portfolio of externally sponsored research programs. The primary role of this position includes assisting RASEI’s research Fellows, along with their staff and students, with post-award management. 

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

RASEI (pronounced RAY-see) is a joint institute between the CU Boulder and the National Renewable Energy Laboratory (NREL) addressing meaningful, multifaceted problems in energy that require a multidisciplinary, multi-institutional approach. Our mission is to expedite solutions that transform energy by advancing renewable energy science, engineering, and analysis through research, education, and industry partnerships. 

What Your Key Responsibilities Will Be


  • Manage funds for contracts and grants using CU financial reports and the RASEI accounting system to:
    • Build shadow reports (graphical and tabular) for principal investigators (PIs).
    • Meet monthly with PIs to provide project financial reports.
    • Work with the Budget Officer to resolve project funding management issues.
  • Perform post-award assignments/duties:
    • Purchase goods and services and capital and non-capital equipment.
    • Request extensions and supplemental funding requests.
    • Submit progress reports, final reports and be responsible for the award closeout process
  • Participate in RASEI financial systems, and analyze efficiency and operations for RASEI facilities.
  • Assist RASEI members and faculty regarding sponsored research, general fund, auxiliary, and gift accounts.
  • Advise faculty, research scientists, project personnel, and students of grant and contract procedures and regulations as determined by funding sponsors and federal, state, university, and RASEI rules.
  • Manage the RASEI travel services team in planning business trips funded through sponsored projects using knowledge of federal, state, university, and RASEI policies and procedures to ensure compliance and maintain an audit trail.
  • Coordinate and manage all of the property for the department and its staff as the Department Property Manager.


  • Perform pre-award assignments/duties to facilitate the timely submission of sponsored funding opportunities.
  • Serve as the main point of contact with PIs; CO-PIs; subcontractors, etc., throughout the submittal process for all documents required for the submittal.
  • Review and guide the PI to adhere to timelines and criteria.
  • Review and provide budget requirements to RASEI Directors.

What You Should Know

  • This position will be in the office full-time during the training period. After training, the position will be hybrid with three days in the office and two days remote per week. 

What We Can Offer

The hiring range for this position is $57,000-$66,500 annually. Relocation is available for eligible candidates.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

  • Bachelor's degree and one year of relevant professional experience (finance, accounting, and/or pre-/post-award management).
  • An equivalent combination of education and experience may substitute.

What You Will Need

  • Ability to develop solutions to a variety of problems of moderate scope and complexity using existing policies and practices as a guide.
  • Ability to explain policies and standard processes to a variety of constituents.
  • Ability to prioritize competing tasks and manage a distributed workload.
  • Ability to thrive in a team environment.
  • Ability to complete tasks with minimal direction. 

What We Would Like You to Have

  • Two years of finance, accounting experience and pre-/post-award management.
  • Familiarity with fiscal practices and policies.
  • Familiarity with Research Institutes and Federal Laboratories.
  • Familiarity with Federal funding agencies (DOE, NSF, ARPA-E, OS, etc.) and fiscal compliance.

Special Instructions

To apply, please submit the following materials:

  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by 6/17/24 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: