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HR Coordinator

Department:

Leeds School of Business

Requisition Number:

10840

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

17-Jul-2018

Job Summary


This position reports to the Leeds HR Manager and is part of the Leeds HR team that oversees the student and temporary staff processes in addition to providing support for Human Resources and payroll functions within the Leeds School of Business. This position uses independent discretion and decision-making in handling situations that often involve the need to exercise a high level of confidentiality. In addition, this professional position also requires a level of competency in daily interactions with faculty, staff, and students that requires the individual to demonstrate critical thinking, analytical skills, independent judgment, innovative ideas and solutions, and create decision making/problem solving skills in the daily course of business and in support of the school.

Who We Are

Leeds has put itself on a trajectory to become one of our nation’s preeminent business schools. Through a culture centered on integrity and excellence, Leeds is devoted to producing innovative, principled business leaders who are equipped to drive value, graduates who possess the analytical abilities and skills needed to succeed in a globally competitive marketplace, and students who are nurtured in academic programs by top-tier faculty and staff.

What Your Key Responsibilities Will Be

Personnel and Payroll Services
  • Manage all payroll and personnel responsibilities, which includes payroll processes and reconciling payroll discrepancies with a focus on student and temporary positions.
  • Ensure compliance with University, State, and Federal rules.
  • Interpret and explain human resources policies, procedures, laws, standards, or regulations to answer inquiries and provide information for personnel actions.
  • Create and maintain employment records using human resources management system (HCM) and maintain human resources related data.
  • Provide transactional and policy expertise related to I-9’s and background checks.
  • Process accurate and timely payroll expense transfers (PET’s) as requested by the Leeds budget office.
Leave Management
  • Assist and train employees on reporting time worked (i.e. students), reporting leave time taken (i.e. staff) and help respond to questions about payroll-related items.
  • Train and assist supervisors with reviewing time records submitted and taking action to approve or deny if corrections are required.
  • Review biweekly and monthly leave records (i.e. timesheets) and My Leave records for all Leeds classified, university, and temporary staff.
  • Track leave usage and maintain accurate leave accrual data for all classified and university staff. Conduct monthly leave reconciliations/audits to maintain accurate leave balances.
  • Ensure proper accounting and compliance (e.g. paid and unpaid leaves, family medical leave, ect.).
  • In consultation with Campus HR, facilitate the Family Medical Leave Act (FMLA) process for Leeds staff and work to ensure proper documentation is completed in a timely fashion in conjunction with federal and campus regulations.
  • Provide guidance to staff regarding calculations for paid and unpaid time and leave (i.e. family medical leave).
  • Process leave payouts upon separation.
Professional Support to Leeds HR Manager
  • Provide support with special projects, collecting data for reports, and performing a variety of related duties as assigned or necessary with independent judgement.
  • Provide back-up support to the Faculty HR Recruitment/Payroll Coordinator.
  • Work collaboratively with HR Manager and Leeds administration to identify policy and process issues, research, analyze, recommend process changes and implement best practices related to student and hourly employees, payroll, hiring and onboarding new student and temporary employees, and update corresponding manuals and forms to reflect changes in school and system policies and procedures.
  • Stay up-to-date with the rules and regulations pertaining to HR hiring processes in HCM.
  • Serve as HR Liaison to Employee Services and Boulder Campus HR.
Other
  • Proactively develop constructive and cooperative working relationships with faculty, staff, students, and campus constituents.
    • Resolve issues and reach new processes and more efficient ways of managing transactions by identifying alternative solutions and approaches to problems by applying HR knowledge.
  • Serve as a member of the Leeds HR team by attending and participating in various meetings and trainings to keep informed of HR-related information.

What We Can Offer

The salary range for this position starts at $48,000 and is commensurate with experience.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Informed. Be Proactive. Be Boulder.

What We Require

  • Bachelor’s degree from an accredited institution in a field of study related to the work assignment.
    • A combination of work experience in the occupations field or specialized subject area of the work assigned to the job may substitute for a Bachelor’s degree on a year-for-year basis.
  • One year of professional experience managing multiple projects and managing payroll and personnel functions within a research university.
  • Experience in University, higher education, or similar setting, preferable in the University of Colorado system.
  • Working knowledge and experience with the University of Colorado’s HCM system.

What You Will Need

  • Proficient Microsoft Office skills, particularly in Excel.
  • Ability to analyze payroll reports, identify errors, and investigate potential solutions.
  • Prioritize tasks to meet multiple monthly deadlines.
  • Ability to establish and maintain effective and positive working relationships with others.
  • Motivated, pro-active, and willing to take initiative.
  • Ability to work in a team environment.
  • Demonstrated ability to effectively communicate verbally and in writing utilizing informal and formal communication.
  • Ability to provide high quality, flexible customer service.
  • Ability to interpret complex University policies and procedures, and to take the initiative to evaluate existing processes and procedures, and when necessary, revise or develop new procedures in order to increase operational efficiencies.
  • Strong attention to detail and accuracy.
  • Demonstrated critical thinking skills, analytical ability, judgement, and creative problem solving skills. 
  • Demonstrated self-starter with experience working successfully in an unstructured environment with a mindset towards business education.

What We Would Like You To Have

  • Demonstrated experience working with multiple stakeholders (including faculty), with the ability to prioritize, delegate, and clearly communicate expectations.
  • Working knowledge and experience with SALESFORCE.

Special Instructions

To apply, please submit the following materials: 
1. A current resume. 
2. A cover letter that specifically addresses the job requirements and outlines qualifications.
You will not be asked to upload references at this time.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: HRESmail@colorado.edu

The University of Colorado is an Equal Opportunity/Affirmative Action employer