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INSTAAR Accounting Specialist Post Award

Requisition Number:



Boulder, Colorado

Employment Type:

University Staff



Date Posted:


Job Summary

We are encouraging applications for an Accounting Specialist Post Award position to join our outstanding team at the Institute of Arctic & Alpine Research (INSTAAR)! This position will work within the INSTAAR sponsored project administration team and provide support and assistance to Principal Investigators (PIs) and research teams. With guidance from the Finance and Accounting Program Manager, they perform functions necessary to research administration for individual PI’s and INSTAAR as a Research Institute.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

As the University’s oldest institute, lNSTAAR (Institute of Arctic & Alpine Research) has a long history of responding to pressing environmental issues. Our traditional focus has been on polar and alpine regions, where the effects of global change are especially pronounced. In recent decades, our research has broadened to include environmental challenges that span local, regional, and global scales. Research topics vary widely and include Quaternary and modern environments, human and ecosystem ecology, biogeochemistry, landscape evolution, hydrology, oceanography, and climate.

INSTAAR’s research activities integrate field studies, state-of-the-art laboratory experiments, sample analysis, and numerical and laboratory modeling. Our field sites are located across all seven continents and the world’s oceans. Our expertise across fields helps us generate influential science that can inform public and policy decisions and move us toward a more sustainable society. INSTAAR’s national and international research leadership is augmented by exceptional strength in graduate education and bringing undergraduates into the research process.

What Your Key Responsibilities Will Be


  • Advise PIs, research staff, and students on sponsored project procedures and regulations, including sponsor requirements, Uniform Guidance, and the State of Colorado, CU, and INSTAAR rules.
  • Provide support to PIs and collaborators regarding financial questions. Prepare financial and salary projections for PIs. Track project start and end dates to plan spending and extension requests when necessary.
  • Monitor implementation of subcontracts, including budget verification. processing of subcontract invoices marked up POs, etc.
  • Track expenses for assigned projects including personnel costs, materials and supplies, travel, equipment, and other items as indicated. Approve and allocate purchases made by research staff. Monitor Travel Authorizations, provide information about CU travel rules and prepare Expense Reports for group members as requested. Prepare cost transfers when appropriate.
  • Manage equipment purchases, fabrications, and transfers for capital equipment on sponsored projects.
  • Advise Payroll Liaison on personnel working on grants: hires, changes, and terminations. Update funding for grant personnel. Oversee scope of work and honorarium payments for non-employees working on grants.
  • Work with INSTAAR administration, Sponsored Projects Accounting (SPA), and the Office of Contracts and Grants (OCG) to investigate and resolve various sponsored project issues and perform special tasks as assigned.
  • Oversee auxiliary lab expenses and revenue. Advise lab staff on CU Internal and External Sales rules. Track receivables for labs.
  • Network and collaborate with other CU offices such as SPA, OCG, the Procurement Service Center (PSC).
  • Attend training and updates when appropriate.

HR Backup

  • Support HR Specialist: Bi-weekly payroll, summer salary forms and entries, other tasks as needed.

What You Should Know

  • We anticipate this position will support a hybrid format (in-person and remote work).
  • All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment. 

What We Can Offer

The hiring range is $48,000.00-$51,000.00.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be ambitious. Be game-changing. Be Boulder.

What We Require

  • At least a bachelor’s degree or equivalent combination of education and experience may substitute.

What You Will Need

  • Ability to communicate clearly and effectively, verbally and in writing.
  • Ability to ensure accuracy in work performed.
  • Ability to actively contribute to a positive work environment and to interact positively with a variety of persons.
  • Strong interpersonal skills.
  • Sense of humor and appreciation for individual differences in people.
  • Ability to work towards goals and timelines without close supervision.

What We Would Like You To Have

  • One year of sponsored project administration experience including experience with PeopleSoft, Cognos, and other University systems.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.

For first consideration, please apply by December 7th.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: