Interim Executive Assistant to the Vice Chancellor for Advancement
Requisition Number:
65406
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
Temporary Staff
Schedule:
Full-Time
Posting Close Date:
24-Jun-2025
Date Posted:
20-Jun-2025
Job Summary
Advancement at CU Boulder encourages applications for an Interim Executive Assistant (EA) to the Vice Chancellor for Advancement (VCA)!
The Interim Executive Assistant (EA) to the Vice Chancellor for Advancement is a strategic administrative partner who plays a critical role in advancing the priorities of the VCA and supporting the division’s leadership. This full-time interim position is expected to last approximately three months, during which a search for the permanent Executive Assistant will be conducted.
The Executive Assistant handles a dynamic, high-volume calendar; coordinates complex meetings with internal and external partners; and supports projects that enhance organizational effectiveness and donor engagement. This role also serves as an administrative partner in the VCA’s fundraising efforts by assisting with outreach, meeting preparation, and follow-up.
The EA is a trusted liaison across Advancement and with campus and system leadership, requiring discretion, integrity, and sound judgment. This is a highly visible and high-impact role ideal for a seasoned professional who thrives in a fast-paced, mission-driven environment and understands the nuances of executive and donor support at the senior leadership level.
The Interim Executive Assistant (EA) to the Vice Chancellor for Advancement is a strategic administrative partner who plays a critical role in advancing the priorities of the VCA and supporting the division’s leadership. This full-time interim position is expected to last approximately three months, during which a search for the permanent Executive Assistant will be conducted.
The Executive Assistant handles a dynamic, high-volume calendar; coordinates complex meetings with internal and external partners; and supports projects that enhance organizational effectiveness and donor engagement. This role also serves as an administrative partner in the VCA’s fundraising efforts by assisting with outreach, meeting preparation, and follow-up.
The EA is a trusted liaison across Advancement and with campus and system leadership, requiring discretion, integrity, and sound judgment. This is a highly visible and high-impact role ideal for a seasoned professional who thrives in a fast-paced, mission-driven environment and understands the nuances of executive and donor support at the senior leadership level.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
At CU Boulder Advancement, we are committed to fostering an environment where everyone matters and all can thrive. This dedication is rooted in our core values and our mission to drive impactful fundraising and engagement. Our team actively engages in learning, reflection, and the transformation of systems, policies, and practices that perpetuate oppressive ideologies—including racism, sexism, ableism, and heterosexism. We recognize our responsibility to lead by example in building a supportive and inclusive culture for both internal colleagues and external partners. We hold ourselves accountable through individual and divisional goals that continuously assess our progress, growth, and outcomes—ensuring alignment with our mission and values every step of the way.
What Your Key Responsibilities Will Be
Executive Administrative Support to the VCA
- Serve as the primary point of contact for the VCA’s calendar; manage and prioritize a sophisticated, high-volume scheduling environment.
- Coordinate and complete logistics for internal and external meetings with campus leaders, CU Foundation staff, system colleagues, and donors.
- Prepare meeting agendas, track follow-up items, and ensure alignment on key deliverables.
- Represent the VCA in written and verbal communications, maintaining professionalism and confidentiality at all times.
- Arrange and manage all aspects of travel for the VCA, including itineraries, hotel accommodations, flights, and reimbursements.
- Draft, review, and edit correspondence and presentation materials (PowerPoint, Excel, Word).
- Serve as delegate and approval authority for expense and leave reports in Concur for the VCA.
- Serve as liaison between the VCA and the Advancement Leadership Team (LT), assisting with special projects and LT-wide initiatives as needed.
- Maintain compliance with CU policies and administrative procedures, including procurement and financial processes.
Development Support and Donor Engagement
- Assist in planning and coordinating outreach for the VCA’s donor meetings, including scheduling, background research, and materials preparation.
- Track and manage follow-up tasks related to donor engagement; enter and monitor progress within Advancement databases.
- Collaborate with gift officers and donor relations staff to ensure seamless coordination on donor strategy and stewardship.
- Support the preparation of briefings and materials for donor and fundraising-related events involving the VCA.
- Pulls and prepares reports and spreadsheets from the donor database, enters contact reports, and submits proposal and pipeline updates on behalf of VCA.
Leadership Team and Advancement-wide Event Support
- Actively engage with other Advancement Leadership Team administrative professionals to help address operational challenges and enhance coordination across the division.
- Participate in division-wide planning and support for meetings, events, and projects.
- Track and manage shared tasks, set timelines, and special projects on behalf of the VCA and the LT.
What You Should Know
- This position has the ability to work a hybrid schedule with some days on campus and some days remote.
- This position will occasionally be required to work evenings/weekends.
- This is a temporary, full-time position.
What We Can Offer
The hourly pay range for this position is $32.69 - $36.06.
Benefits
Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for paid sick leave.
Be Statements
Be impactful. Be supportive. Be Boulder.
What We Require
- Education: Combination of education and experience equivalent to a Bachelor’s degree.
- 3 years of experience that includes:
- 2+ years of providing professional-level operations or administrative support for executive level positions.
- 2+ years experience in an Executive Assistant position or similar, which included calendaring and supervision.
- Demonstrated proficiency in Microsoft Office applications including Outlook and Excel.
- Previous donor engagement.
What You Will Need
- Unquestionable integrity and the ability to represent the values of CU and CU Advancement.
- Ability to adapt to different leadership and communication styles.
- Demonstrated commitment and leadership ability to advance the CU Boulder Advancement values.
- Excellent communication skills.
- Ability to establish and maintain effective working relationships with teammates at all levels of an organization.
- Outstanding relationship building/management skills.
- Expert ability to manage multiple tasks simultaneously and adapt to changing priorities.
- Solid knowledge of general office procedures, protocol, and professionalism.
- Promotes a positive, welcoming, service focused culture for the Office of the Vice Chancellor for Advancement.
- Ability to pursue subject matter expertise in understanding and adhering to all relevant CU Boulder and CU System policies.
- Works in coordination with student assistants.
- Ability to work independently and successfully with reliable professional judgment.
- Ability to stay calm and adapt in a fast-paced environment.
- Creative problem solver.
What We Would Like You to Have
- Software Used: Donor tracking software (Salesforce), Zoom, Teams, LinkedIn, Microsoft Office products, Concur.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by June 24, 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu