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Libraries Events Coordinator and Receptionist

Requisition Number:

35174

Location:

Boulder, Colorado

Employment Type:

Classified Staff

Schedule:

Full-Time

Posting Close Date:

06-Dec-2021

Date Posted:

23-Nov-2021

Job Summary

CU Boulder Libraries seeks applicants for our Events Coordinator and Receptionist! This position provides event coordination support for faculty and staff in the University Libraries and, as our receptionist, is also the initial contact for visitors to the Dean's Office. Our Events Coordinator has an important role in providing event and financial budget support. In this always interesting role, you will interact with a wide range of staff, faculty, students, alumni, and community members. As our front-line contact, your active problem-solving and effective interpersonal skills will be put to excellent use.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Mission
We are a knowledge catalyst. We spark inquiry, discovery, collaboration, creation, and the dissemination of knowledge. We welcome everyone, wherever they are on their educational journey. 

Vision
An information-empowered world.

Values
Include | Empower | Connect | Learn | Inspire

Diversity
We affirm diversity and inclusive excellence to be vitally integral to the Libraries’ mission and vision. We strive to model this in recruitment and retention, building collections, and offering services and spaces to develop a receptive social, intellectual, and physical environment for all. Learn more about our dedication to diversity and inclusivity.

What Your Key Responsibilities Will Be

Events Coordinator
  • Coordinate all logistical aspects of events for CU Libraries throughout the year, including scheduling, arranging for catering, room reservations, and overseeing related mailings. Events may be in-person, virtual, or hybrid. Events may be internal to the Libraries, involve advancement components, and or target campus constituents as a form of outreach. Events include staff professional development workshops, new faculty lunches, new and promoted employee recognition ceremonies, the annual winter party, student appreciation lunch, and Libraries Development Week. 
  • This position is the point person for catering needs in Norlin Library. 
  • Determine, write, communicate, and implement Libraries policies and procedures for event support. 
  • Be the main point of contact for event organizers/library leads/outreach coordinators to understand event needs as well as confirm all needs are met for each event. 

Receptionist and Acting Executive Assistant to the Deans
  • Primary receptionist in the Administration office suite. 
  • Greet and direct visitors at the receptionist desk.
  • Handle a wide variety of queries from a variety of constituents and direct to appropriate locations relying upon a detailed knowledge of the building and the Libraries organization. 
  • Provide back-up for various Deans’ Administrative Assistants. 
  • Assist with scheduling, as well as annotating, analyzing, and editing meeting summaries and reports. 
  • Provide back-up for the Centrally Managed Room Scheduler, and, in coordination with appropriate individuals, support the reservation of all centrally managed spaces in the Libraries.
Professional Development, Other Duties, and Special Projects
  • Participation in continuing education and training programs, participation in professional organizations, and research. 
  • Complete special projects as requested with discretion and confidentiality, thinking critically about the goals of the project, proactively anticipating the needs of the Deans, and completing the project accordingly. 
  • Miscellaneous, unexpected tasks frequently arise in the office. 

What You Should Know

This role may require occasional evening and weekend work.

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

The base salary range is $36,000 to $45,000. The final offer will be determined by a comparison of experience and education levels of incumbents in similar positions.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be collaborative. Be supportive. Be Boulder.

What We Require

  • Two years of experience in an occupational field related to the work assigned to the position.
    • Appropriate education will substitute for the required experience on a year-for-year basis.
  • Colorado residency.
  • Valid driver's license or the ability to obtain one within 1 - 2 months of hire.

What You Will Need

  • Excellent communication and writing skills.
  • Strong dedication to details and accuracy.
  • Ability to work effectively in a demanding environment, balancing multiple priorities and meeting deadlines.
  • Ability to work independently and take initiative to anticipate and address potential problems.
  • Computer proficiency (especially Excel, Outlook, and SharePoint).

What We Would Like You To Have

  • Bachelor’s Degree.
  • Knowledge of and experience using HCM or similar systems.
  • Experience working with faculty and staff.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume that includes date ranges and whether the position was full-time or part-time.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
  3. DD-214 for veteran applicants.
    • Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to recruiting@colorado.edu or send via fax at 303-492-4693 and reference the job to which you are applying.
  4. If using the educational substitution for experience: proof of degree or transcripts. 
We may request references at a later time.

Please apply by December 6, 2021 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu