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Manager of Finance and Business Operations

Requisition Number:

33718

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Date Posted:

29-Sep-2021

Job Summary

The Department of Economics at the University of Colorado Boulder encourages applications for a Manager of Finance and Business Operations! This position reports directly to the Chair and provides high-level budgetary, financial, policy, and administrative support to the Chair. The Manager is primarily responsible for oversight and policy related to program operations, including finance and human resources. This position engages in long-term strategic projects, planning in consultation with the Chair and Associate Chairs in addition to supervising three department staff.

This position will apply knowledge, and interpret principles, rules, regulations, policies, precedents, and other guidelines specific to the College of Arts and Sciences, the University of Colorado Boulder, and the State of Colorado in order to analyze needs, resolve problems, answer questions, and provide information. The manager will advise on technical issues and ensure timely and effective delivery of department, college, university services to faculty, staff, and student employees. Further, the person in this position must possess excellent communication and organizational skills and have the ability to successfully manage multiple self-directed projects that may, at times, have competing priorities. Thus, the individual in this position must have a strong administrative background and excellent skills in business administration, fiscal and personnel management.


The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The College of Arts and Sciences at CU Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge, solving some of the world’s most critical problems.

The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences and arts and humanities, bringing world-class research and scholarship to our students, both in and out of the classroom.

What Your Key Responsibilities Will Be

Faculty Personnel Management

  • Serve as the administrative manager responsible for, but not limited, organizing and implementing new faculty orientation, faculty recruitment, faculty promotion, reappointment, and tenure, and faculty merit
  • Serve as the primary point of contact for new faculty with respect to university and departmental policies; general payroll questions; in-house travel and research grants; travel authorization and reimbursement; start-up funds; research accounts; faculty computer purchase program; and office space.
  • Compile information for departmental Salary Committee for annual merit evaluation of faculty
  • Supervise and coordinate academic appointments, re-appointments, promotions, tenure, retention activities and grievance procedures for department faculty.
  • Compile and organize information for faculty and senior instructor reappointment, tenure and promotion
  • Keep current records of faculty eligibility for sabbatical, reappointment, tenure, post-tenure review.
  • Maintain and disseminate current and accurate version of departmental faculty rules.
  • Conduct faculty elections for reappointment/tenure promotion; hiring; administrative positions; committee positions; and departmental faculty rule changes. Assure that all eligible faculty members are informed of balloting procedures. Assure security and secrecy of balloting process as appropriate.
  • Monitor faculty progress on submitting Faculty Report of Professional Activities; remind faculty to submit reports; provide reports and other databases and information as requested to the Salary Committee.
  • Serve as liaison for faculty to ensure they are provided the appropriate employment-related offices including the College, Faculty Affairs, Graduate School, HR Service Center and Employee Services

Staff Personnel Management and Supervision

  • Manage and supervise the department Business and Academic support staff ensuring all operational needs are satisfied.
  • Responsible for hiring decisions, training, leave approval, performance management, evaluations, and disciplinary actions involving employees.
  • Organize the daily activities of the work unit by prioritizing and monitoring work flow.
  • Oversee and is aware of the status of projects/tasks that directly relate to the activities of the work unit.
  • Review work for accuracy as needed and ensures due dates are met.

Fiscal Oversight

  • Supervise the financial operations of the department. Maintain and monitor the following accounts:
    • General fund accounts
    • Auxiliary accounts
    • Grant accounts
    • Sponsored Projects
    • Gift accounts
    • Foundation Endowments and Earnings Funds
  • Collaborate and advise Chair with monthly and yearly budget planning to align spending.
  • Provide ad hoc reports from PeopleSoft, Cognos, etc. when requested.
  • Evaluate and forecast of departmental accounts on an ongoing basis to monitor the resources available for operations and special projects.
  • Analyze business operations for programmatic and fiscal efficacy and implement changes.

Budget

  • Ensure compliance with approved budgets and policies, procedures, rules and regulations.
  • Work with the Chair to plan and forecast funding for instruction.
  • Review faculty startup accounts ensuring that they are funded according to the terms of their agreements.
  • Monitor gift funds and donor contact, analyzes and makes projections regarding endowment earnings/losses and spending practices. This position will decide if and when to turn off the reinvestment option and inform the chair.
  • Analyze demand and prepares budget projections for program instructional fund and manages the related budget.
  • Determine actions to protect budgets, resolves deficits, and provide for unexpected or unique expenses. Ensure program commitments are processed.

Expenditures

  • Provide revenue and expense tracking, analysis, and make recommendations for Undergraduate and Graduate Programs on a regular basis to monitor the resources available for ongoing operations and special projects.
  • Provide oversight for all accounting, purchasing and payroll functions to insure compliance with approved budgets and policies, procedures, rules and regulations.
  • Authorize expenditures. Responsible for purchasing, procurement, and buying and contracting. Maintain budget files so that they are accessible and explicable in case of examination or audit by university officials.
  • Initiate payroll corrections, manage salary deficits, run reports in HRMS and A&S portal as needed.

Relationship Management

  • Collaborate closely with related budget offices including the College’s Budget Office, Office of Contract and Grants, HR Service Center Bursars, etc.
  • Compile information requested by the campus budget office or others.
  • Review monthly and yearend statements, authorize accounts payable vouchers, purchase orders, transfer of funds forms, etc., for the Financial Service Center (FSC) Work with the FSC, authorize and conduct financial transfers between departmental accounts, and into and out of the department.
  • Special projects oversight, prioritizing and planning for construction, renovation, includes writing proposals for funding through the College of Arts and Sciences and other funding sources.

Administrative Management

  • Advise chair on departmental procedures and provides background information to departmental administrators and departmental committees that report to the chair.
  • Be responsible for a collective procedural, policy, and judgment record/resource in order to provide department continuity.
  • Ensure operational needs are met by assessing strengths and development needs of staff.
  • Analyze department resources to align with department goals and vision.
  • Continually analyze processes, workflow, and operations to improve efficiency, compliance, and outcomes.
  • Create an effective operation by promoting collaboration and cross-training among the staff.
  • Conduct regular staff meeting. Mentor, coach, and ensure professional development opportunities. Engage staff in collaborative problem solving.
  • Manage and delegate additional duties as needed to meet department needs.
  • Comment on and contribute to university-wide and campus policy as appropriate.
  • Collaborate and coordinate with other administrative offices as needed to manage implementation of new systems or ensure compliance with new policies.

Outreach and Engagement

  • Collaborate with the Chair to execute the Department’s communication strategy.
  • Supervise the use of electronic media, including web publications, the creation of new web pages, the implementation and production of web-based video broadcast, and oversight of social media sites associated with the Department, including Facebook, Twitter, and YouTube.
  • Identify new avenues for distributing the Department’s intellectual content, and in the process will seek to identify and engage new audiences for that content, including, but not limited to, the undergraduate community as well as state and national outreach audiences.
  • Collaborate with the Communications Professional and Co-Editor of newsletter that manages the production and dissemination of annual newsletter, using appropriate graphic design, email marketing software and writing content, including, but not limited to press releases, newsletters, fundraising appeals and blog posts, and national/local ad campaigns, and commentator on drafts written by the Chair.

What We Can Offer

The annual salary range is $65,000-$68,000. 

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be dynamic. Be proactive. Be Boulder.

What We Require

  • Bachelor’s degree from an accredited college or university.
  • Equivalent combination of education and experience may substitute.
  • 1 year of experience in managing complex budgets with multiple funding sources.
  • 1 year of experience as a direct staff supervisor.

What You Will Need

  • Excellent customer service.
  • Excellent written and oral communication skills.
  • Strong analytical, problem-solving and interpersonal problem-solving skills.
  • High degree of professionalism and ability to maintain confidentiality.
  • Ability to work effectively in a working environment with multiple interruptions.
  • Ability to establish and maintain positive and cooperative working relationships.
  • Ability to work independently and as a member of a team.
  • Organizational skills and ability to manage multiple complex priorities.
  • Proficiency using Microsoft Suite, Word and Excel.
  • Demonstrated ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.

What We Would Like You To Have

  • Bachelor’s Degree from an accredited college or university.
  • 3+ years of progressively increasing experience in financial management, operations, and human resources.
  • 3+ years of experience as a direct staff supervisor.
  • Solid understanding of complex human resources information and management systems in a regulatory framework.
  • Demonstrated track record of communicating effectively and building and maintaining relationships at all levels of organization.
  • Experience working within a regulatory framework.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.

Review of applications will begin on 10/27/2021 and continue until the position is filled.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu