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Marketing and Communications Assistant

Requisition Number:

40336

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

13-Jul-2022

Date Posted:

22-Jun-2022

Job Summary

The University of Colorado Boulder Advancement Marketing and Communications team encourages applications for a Marketing and Communications Assistant! Reporting to the Executive Director, this position is a critical support role for team operations. This position exercises a high level of confidentiality and is responsible for a wide range of operational support that includes project management, budget, events, calendar coordination, and general office management.


The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Advancement Marketing and Communications engages a diverse constituency of donors, alumni, students, parents, faculty, staff, ambassadors, and community members through a multi-channel approach that elevates reputation, drives connection, and inspires participation. We create and amplify donor-, alumni-, and community-centric meaningful content with the CU Boulder voice, tone, and brand.

What Your Key Responsibilities Will Be

Marketing and Communications Project Management

  • Plans and implements events on behalf of the Marcom office including but not limited to team building activities, staff appreciation, breakfast or lunch meetings, staff training, staff retreats, retirement and recognition events either on campus or off-site.
  • Coordinate and provide support for team meetings by facilitating physical and technical needs; take notes and coordinate follow-up as needed.
  • Serves as the first point of contact for the content management system.
  • Offer continued administrative support to the team in accepting and tracking projects in our project management tool (Workfront) according to due dates and other parameters, ensuring efficient and standard methodologies are followed.
  • Collaborate with the Marcom team and others on various projects and meetings.
  • Represent unit at meetings and serve as liaison for requests or complaints.
  • Identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Identify problems and review related information to develop and evaluate options and implement solutions.
  • Develop specific goals and plans to prioritize, coordinate, and accomplish work.

Budget, Purchasing and Procurement Administration

  • Serves as the department budget liaison.
  • Provide oversight and tracking for team budget and expenses, including freelance contractors; expected to reconcile budget monthly and works with Executive Director on forecasting quarterly and annually.

Office Operations

  • Serves as office manager which includes responsibilities as a facilities liaison.
  • Manages supply and inventory.
  • Corresponds with office space vendors, including the building lease agent.
  • Onboards new vendors into procurement system.
  • Acts as subject matter expert for the team regarding the university’s financial guidelines, and acts as resource to ensure compliance for team.
  • Serves as point of contact for external partner inquiries.
  • Serve as the first point of contact for visitors to the office and all related general inquiries; creates a welcoming environment for guests, staff, volunteers, donors, etc.
  • Provides organization of processes and workflows for teams, including onboarding new team members and student workers.
  • Directs administrative details, such as department purchasing and ordering and equipment maintenance.

Administrative Support

  • Provide professional support to the Executive Director and as well as the larger Advancement Marketing and Communications team.
  • Direct support of the Executive Director will include meeting and event planning, calendar planning and coordination, creation of administrative and supportive documents, travel arrangements, expense reports, etc.
  • Support all internal team administrative operations and communications, including travel and expense arrangements and reports, Teams channel updates, IT support, etc.
  • Maintains the administrative guide and resource documents.
  • Other duties as assigned.

What You Should Know

All University of Colorado Boulder employees are required to align with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

We anticipate this position will support a hybrid format (remote and in-person work).

What We Can Offer

  • The salary range is $45,000 - $56,544 annually.
  • Relocation assistance is available for eligible candidates.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be proactive. Be strategic. Be Boulder.

What We Require

  • High School Diploma, GED, or equivalent required.
  • Two years of administrative experience.

What You Will Need

  • Kind and respectful with strong interpersonal skills and ability to work in an open office environment.
  • Excellent customer service skills.
  • Ability to implement accurate data entry, prepare and maintain detailed records, files, and reports on an ongoing basis.
  • Proven time management skills with ability to adapt to changing priorities.
  • Proven verbal and written communication skills and ability to work with accuracy and attention to detail.
  • Knowledge of general office procedures, protocol, and professionalism; basic knowledge of Business English, spelling, punctuation, and grammar.
  • Solid understanding of fundraising and financial concepts.
  • This position is privy to confidential information and will act with a high level of integrity.
  • Agility and flexibility are needed, as this role will need to switch gears often between multiple projects at multiple stages.
  • Proficiency in Microsoft Office Products, including Outlook, Word, Excel, PowerPoint.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume.
  2. Cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.

Please apply by July 13, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu