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Masters of the Environment (MENV) Graduate Programs Manager

Requisition Number:

20788

Location:

Boulder, CO

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

30-Sep-2019

Job Summary

The Environmental Studies Program at the University of Colorado Boulder welcomes a MENV Programs Manager position. The Programs Manager sits within the Masters of the Environment (MENV) professional degree program, which is administered by the Environmental Studies Program. The MENV program is an interdisciplinary professional graduate degree that equips students with the knowledge, skills, and experience necessary to address complex environmental challenges, and prepares them to become leaders in a wide range of careers in the environment, energy, natural resources, and sustainability. 

The Programs Manager serves as administrator of operations for the MENV program. This position will be responsible for program operations, including: curriculum and program activities coordination, budget management, and designing and implementing program procedures to ensure that program goals are fulfilled and new initiatives executed. The Programs Manager will interact continually with admitted and current MENV students, faculty, staff, and CU administrative offices, including the Graduate School and the offices of the Registrar and Bursar. The Programs Manager manages a staff to support MENV programs and operations. This position will focus on all facets of the student experience related to program operations, as well as the development of a nationally recognized professional degree program. The Programs Manager reports to the MENV Associate Director.

Who We Are

The Masters of the Environment (MENV) Graduate Program at the University of Colorado Boulder is an innovative, interdisciplinary professional master’s degree that equips students with the knowledge, skills, and experience necessary to address the complex environmental challenges of the 21st Century. This immersive, cohort-based graduate program builds students into leaders in a wide range of careers in conservation, consulting, energy, natural resources, planning, policy, sustainability, and more. MENV values diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe that the more inclusive we are, the better our work will be.

What Your Key Responsibilities Will Be

Operations
  • Lead operational planning, and preparing status reports.
  • Develop program policies and procedures, as necessary, to ensure smooth and predictable processes
  • Facilitate the implementation of all facets of program monitoring and evaluation and strategic plan benchmarks.
  • Develop and execute operational improvements, in concert with MENV staff.
  • Identify challenges, weaknesses, and trouble spots and make recommendations to relevant MENV staff and committees for program growth and improvement, including new policies, resolutions, strategic planning, and other innovations.
  • Support the integration of new specializations, courses, and other academic initiatives into the overall program.
  • Provide non-academic support to the program (e.g., conflict resolution, logistics, funding issues, etc.)
  • Undertake program administrative operations, in coordination with Associate Director.
  • Oversee program and operations communications to admitted and current students, faculty and staff
  • Serve as liaison on administrative and staff matters with the Environmental Studies Program and the Graduate School, as appropriate.
    • Participate in intra-campus working groups and committees, as appropriate.
    • Coordinate with the diversity program manager on implementation of internal processes and procedures to contribute to an inclusive culture for students, faculty and staff.
Budget Administration
  • Monitor MENV expenditures, income, and reconciliation budget-to-actuals by working closely with the MENV Finance Professional, and provide regular budget reports to MENV administration.
    • Coordinate with the Graduate School on receipt of tuition revenue from the campus budget office.
    • Assist with course-related expenditures.
Human Resources Administration
  • The Programs Manager will serve as the central human resources staff member in MENV. That involves overseeing and coordinating all human resources functions. These functions include:
    • Onboard new faculty, staff, and graduate student workers, including coordinating all necessary administrative paperwork and familiarizing new employees with all relevant program and CU-Boulder policies and procedures;
    • Interface with ENVS staff on human resources matters, as appropriate;
    • Manage, coordinate and track faculty and staff hiring processes. This includes tracking hiring decisions, communications, and delivery of contract letters. The Programs Manager will also coordinate with MENV’s diversity program manager on inclusive hiring procedures for faculty and staff hiring processes;
      • Timely communication with relevant MENV staff, including the MENV finance administration staff members, on hiring and contract decisions, and timelines;
      • Supervise the coordination and tracking of Graduate Faculty Appointments for all MENV faculty;
      • Oversee the monitoring and tracking of payments to MENV staff and faculty, and vendors;
      • Coordinating leave of absences;
      • Overseeing contracts and human resources requirements of MENV instructors, staff, and student workers.
      • Performing other human resources functions, including information requests. 
Student Admissions, Advising and Retention
  • Oversee all facets of incoming student processing following their acceptance into the MENV Program.
  • The Programs Manager will provide all relevant information to incoming students to allow them to successfully matriculate into the program, including guidance on registration, tuition payment, financial aid, and other relevant information. This also includes coordinating with other MENV staff to ensure a smooth transition from student recruitment to incoming student processing activities, the student experience on and off campus, and oversee engagement and cooperation with other CU units on all CU campuses.
  • Oversee engagement and cooperation with student support units at the University of Colorado.
  • New Student Orientation: oversee planning and execution along with the MENV team for a successful introduction to the MENV program. This involves coordinating with all relevant MENV staff and faculty.
  •  In conjunction with other programs staff, advise students regarding their navigation of the program and the campus, including any student life and wellness issues they may encounter.
    • Oversee all elements of MENV graduation, including planning, information distribution, and implementation.
    • Provide instructor and faculty support including consulting regarding the resolution of student issues and notification of program policies.
Management of Staff
  • Manage MENV operations and programs staff including the Graduate Program Coordinator, the finance staff member, graduate student workers, as well as any new operations staff.
  • Coordinate searches for any new MENV operations and programs staff, including graduate student workers. This function includes interviewing and hiring, as well as mentoring, coaching and evaluating all MENV operations and programs staff under her/his management responsibility. Mentoring and coaching should be both written and oral, as needed.
  • Responsible for providing MENV Programs staff with regular performance feedback and meets with staff to schedule pending projects and activities.

Other Activities
  • Participate with MENV staff in recruiting and professional development events, as needed, at the direction of the MENV Associate Director. Some events may fall outside of regular work hours.
  • Participate in other MENV activities, as needed, at the direction of the MENV Associate Director. Some events may fall outside of regular work hours.

What We Can Offer

The anticipated starting salary is $70,000, commensurate with experience.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Ambitious. Be Collaborative. Be Boulder.

What We Require

  • Bachelor's Degree.
  • 6 years of professional experience including, 4 years of budget and budget tracking responsibilities.
  • Experience utilizing in MS Office Suite, including Microsoft Teams.
  • 3 years of supervisory experience.

What You Will Need

  • Support and encourage a diverse and inclusive learning and professional environment.
  • Contribute to a team-oriented, collegiate work environment. 
  • Ability to support and encourage a diverse and inclusive learning and professional environment.
  • A great desire to advance student success and help drive the development of a growing program.
  • Excellent interpersonal, relationship building, and communication skills, including proactively communicating suggestions, issues, and concerns regarding operations and other program matters to leadership and colleagues.
  • Must be able to work independently.
  • Experience with and ability to operate in a fluid, fast-paced environment, and exposed to constant feedback and requests.
  • Proven organizational and leadership skills, and an aptitude for operations management.
  • Well-organized, detail-oriented, and adept at developing and enforcing procedure and policy.

What We Would Like You To Have

  • Master’s Degree.
  • Professional experience in programs management in higher education. 
  • Professional experience working in a complex organizational environment.
  • 8+ years of professional experience.
  • 5 years of employee supervision and management responsibilities of at least 3 staff, including demonstrated supervisory and coaching skills.
  • At least 4 years in program management and/or project management.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.
 
Please apply by September 30, 2019 for consideration.
 
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.