Skip to content

Patient Access Coordinator

Requisition Number:



Boulder, Colorado

Employment Type:

University Staff



Posting Close Date:


Date Posted:


Job Summary

Health and Wellness Services at CU Boulder encourages applications for a Patient Access Coordinator! Under the direction of the Patient Access manager, this role is responsible for scheduling appointments, answering student questions, and providing insurance related information to patients who seek care at Wardenburg Health Center. The Patient Access Coordinator is the first point of contact for students seeking medical care, and plays a meaningful role in providing customer service while assessing student needs upon point of care.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Administrative Services staff in Health and Wellness understand and are committed to the unique health concerns of our student population, making us an unparalleled source of advocacy for student wellness at CU Boulder! The Wardenburg Medical Clinic provides a wide range of health care services for students including: primary care for illnesses and injuries, as well as chronic conditions, physicals, sexually transmitted infection testing and treatment, allergy shots, vaccinations, travel health care, and concussion care.

What Your Key Responsibilities Will Be

Appointment Scheduling

  • Provide excellent customer service to our student patient population.
  • Responsible for staffing the Medical Services front desk and being available to answer questions and provide direction to patients.
  • In-depth knowledge of the medical services scheduling and patient care policies and procedures.
  • Collaborate with nurse triage to schedule patients with conditions with increased urgency.
  • Direct patients regarding processes to related to appointment documentation, referrals and a variety of other services.
  • Collaborate with internal and external clinical staff to ensure continuity of care. Such as requesting shared records.
  • Responsible for managing time-sensitive scheduling elements such as the walk-in list in order to advise patients of potential wait times and options available to them.
  • Assist with rescheduling patients when a provider is out sick or other scheduling conflicts arise.

Insurance Verification and Payment Services

  • In-depth technical knowledge of insurance benefits coverage, scope of services, and verification of patient insurance status.
  • Review students’ insurance benefits and inform students about potential out of pocket expenses.
  • Refer patients to appropriate administrative support staff for follow-up information related to insurance, billing, and referral issues.
  • Collect payment for Direct Access Testing laboratory fees.

Customer Service

  • Respond to patient questions about services provided at Wardenburg Health Center, including Medical Services, Health Promotions, Infection Prevention, Physical Therapy, Behavioral Health, or other affiliated programs, and provide information about how to access these services.
  • Inform clinical staff when additional patient assistance is needed.
  • Support the communication of system outages, unplanned closures, or other related occurrences.
  • Review the upcoming schedule and relay to the appropriate staff any errors, or concerns in the schedule to ensure a quick resolution.

Other tasks as assigned.

What You Should Know

All University of Colorado Boulder employees are required to align with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

Starting salary is $41,000. 


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be collaborative. Be effective. Be Boulder.

What We Require

  • Two years of experience in an occupational field related to the work assigned to the position.
  • Appropriate education will substitute for the required experience on a year-for-year basis.

What You Will Need

  • Affinity for helping others.

What We Would Like You To Have

  • Bachelor’s degree.
  • Experience or certification in a clinical setting.
  • Experience in a Health Center.
  • Two years customer service experience.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.

Please apply by January 21, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: