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Police Records Technician


University of Colorado Police Department

Requisition Number:



Boulder, Colorado

Employment Type:

Classified Staff



Posting Close Date:


Job Summary

The Police Records Technician supports the mission of the CUPD through provision and retention of law enforcement reports and other related documents collected during the course of business by CUPD. 

Who We Are

The members of the University of Colorado Boulder Police Department (CUPD) are dedicated to providing the highest quality police services in order to enhance community safety, protect life and property, and reduce crime and the fear of crime. To do this, we pledge to develop a partnership with the community, to lead a community commitment to resolve problems, and to improve the safety and quality of life for all CU affiliates. The CUPD is a full-service police agency with 46 sworn and 36 non-sworn employees providing community-based public safety services to a diverse community of 36,000 affiliates 24 hours a day, seven days a week, all year long. Every year the department responds to approximately 20,000 calls for service and ensures the safety and security for all of their PAC-12 Conference athletic events with attendance at football games exceeding 50,000 fans. Patrolling the campus by foot, bicycle, motorcycle, and vehicle, the CU-Boulder police work diligently with the University community and surrounding agencies to ensure a prompt and coordinated law enforcement response.

What Your Key Responsibilities Will Be

Summons and Citation Processing 
  • Processes criminal summonses and traffic citations, including: quality assurance reviews, entry and scanning of summonses and citations into departmental RMS, and correctly disseminating to appropriate campus or external entities.     
Records Dissemination 
  • Organize and distribute reports to appropriate departments or agencies in compliance with the Colorado Open Records Act (CORA), Colorado Criminal Justice Records Act (CCJRA), Family Educational Rights Privacy Act (FERPA), and internal CUPD policies and procedures.  If needed, contact pertinent personnel to explain and or correct errors and provide specific steps to obtain or generate the necessary documents.  
Report Processing and NIBRS Coding 
  • Audit daily police incident reports for accuracy and proper coding in the department's records management system (RMS). 
  • Enter law enforcement records accurately into the NIBRS database via the Colorado Bureau of Investigations (CBI) and the Colorado Crime Information Center (CCIC) computer system. 
Clery Act Compliance 
  • Regular submission and publication of the criminal activity investigated by CUPD as required by the federal Clery Act.   
  • Takes fingerprints for employees within the department and other outside agencies and takes the fingerprints of citizens requesting such for regulatory or licensing requirements.   
Other Duties 
  • May be required to work in other areas or divisions of the Department as needed, (i.e. Events, Incident Command Support (ICS), etc.) as changes in schedule and or duties may vary due to operational needs or unforeseen circumstances. 

What You Should Know

  • This position requires a valid Colorado driver license.
  • The work hours for this position are generally Monday - Friday, 8:00am - 5:00pm. However, this position may be required to work extra-duty hours for special events including, but not limited to, home football games, concerts, or other emergency needs that may arise.

What We Can Offer

The salary range for this position starts at $35,328.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Supportive. Be Adaptable. Be Boulder.

What We Require

  • Must be a Colorado resident
  • Two years of full-time equivalent experience providing technical or administrative work with responsibility for confidential materials for a law enforcement agency, medical, financial, or law firm
  • Must possess a valid Colorado driver’s license and pass a pre-placement background check including, but not limited to a criminal, motor vehicle, and financial background check including a polygraph and psychological examination
  • Ability to become CCIC/NCIC certified, ability to obtain Colorado Certified Records Network (CCRN) certification within two years from date of hire

What You Will Need

  • Knowledge of the CCIC/NCIC computer system
  • Knowledge of Colorado Open Records Act (CORA) and Colorado Criminal Justice Records Act (CCJRA) laws 
  • Knowledge of the Clery Act 
  • Strong problem solving and reasoning skills – ability to apply decision making skills to resolve complex situations
  • High quality general administrative skills including, but not limited to, computers, report writing, filing, phones
  • Ability to multi-task. 
  • Strong emotional intelligence
  • Ability to collaborate
  • Ability to interact effectively within a para-military environment 
  • Flexibility 
  • Attention to detail 
  • Strong verbal and written communication skills 
  • Situational awareness

What We Would Like You To Have

  • Previous experience with law enforcement records
  • Previous experience with NIBRS coding

Special Instructions

To apply, please submit the following materials: 
1. A current resume. Must include date ranges and whether full time or part time work. 
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
3. DD-214 for veteran applicants. 
a. Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to or send via fax at 303-492-4693 and reference the job to which you are applying.
4. If using the educational substitution for experience: proof of degree or transcripts. 

You will not be asked to upload references at this time.

Select here for additional information regarding Classified Staff positions:

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

The University of Colorado is an Equal Opportunity/Affirmative Action employer