Jobs UNIVERSITY OF COLORADO BOULDER

IBS is a research institute at the University of Colorado Boulder that provides a setting for interdisciplinary collaborative research on problems of societal concern. By engaging faculty from the social and behavioral sciences, IBS encourages work that goes beyond disciplinary boundaries, illuminates the complexity of social behavior and social life, and has important implications for social policy. While IBS has historical strengths in research related to population, the environment, violence prevention, health, and international issues, it also embraces scholarship on well-being and resilience, archaeology, and behavioral genetics, among myriad other topics. 

• Manage proposal submissions by preparing proposal budgets using the university format: build and revise multi-year budgets while advising Principal Investigators (PI’s) of any budget restrictions, allowable costs, and applicable indirect cost rates. Proposal budgets range from ~$30K to several million. Complete funding agency budget forms and other submission documents as appropriate. Work with PIs to gather the required information. Complete required Office of Contracts and Grants forms. Convert and upload files to agency websites. Coordinate with collaborators on proposals including other CU departments and outside agencies, whether IBS is the primary or secondary unit. Review completed proposal packages for compliance with the relevant guidelines. Keep tabs on shifting sponsor requirements. Formal submission to OCG. Assist with proposal revisions, including pre-award budget cuts.
• Manage post-award processes including but not limited to Payroll Funding Distributions, Sub-Award and Consultant Services setup and payment, Procurement, Reimbursements of various types (personal, travel, etc.), expense processing, assisting with human resources needs (position creation, posting, etc.), assurance of compliance to all applicable regulations and any specific Sponsor requirements, Journal Entries, Payroll Expense Transfers, analysis and reporting on budget expenditures (expenditure history and expenditure projections). In addition, this position organizes and maintains all project-related materials, including those related to sensitive and confidential project processes invariably including human subjects-related events from submission of protocol requests to providing ongoing oversight and advice on the appropriate response to protocol requirements. Authority is vested in this position to also create and recommend improved processes to ensure compliance with all foreign, US Federal, state and local regulations and policies governing the management of grant-related activity.
• Analysis of financial data such that the production of accurate reports can be made for both the Program Director and the Finance Director of the Institute regarding potential problems in the management of each assigned Program’s finances. Supports post-award management of grants for the research personnel in the assigned Center and Programs. This includes review and analysis of budget detail in the proposal stage of project submission, as well as in the post-award phase of grants management under standard Generally Accepted Accounting Principles (GAAP) procedures and Uniform Guidance.
• Provides system-informed advice in the coordination of these administrative functions facilitating their successful execution. Directs these program personnel in HR, Marketplace, and Concur support functions. This includes the review and implementation of procurement requests ensuring conformance to statutes, rules, regulations and procedures governing these processes. Additionally, the position assists with travel-related functions. This includes the provision of support for all individual and group travel (faculty, staff, and visitors) for assigned Center and Programs.
• Assists the Finance Director in central IBS financial functions such as reviewing and assisting in the compilation of the quarterly DAICR report, the IBS Budget report to the Board, IBS Cost Pool Calculations and additional Institute-level financial reports as requested. Entering journal entries for central IBS business needs. Accompany and/or represent the Finance Director at relevant events.
• Coordinates hiring of faculty research personnel, temporary and hourly employees, and consultant/independent contractors, including monitoring and adjusting/correcting employee funding distributions.

• This position offers a hybrid work modality with 2 days on-site on the CU Boulder campus and 3 days of remote work per week, Monday through Friday during standard business hours (8:00 am - 5:00 pm). 

The hiring range for this position is $65,000 - $73,000 annually.

• Bachelor's Degree and 3 years of professional job-related experience including grant, research administration, finance/accounting, and/or HR experience, or an equivalent combination of education and experience may substitute.

• Ability to work collaboratively across multiple subject areas in a constantly evolving environment.
• Demonstrated ability to manage and meet timelines, prioritizing effectively.
• Willingness to learn, problem-solve, and research solutions when completing a wide variety of tasks.
• Inquisitive approach, with the ability to solve sophisticated problems.
• Accounting skills for budget management of externally funded research.
• Proficiency in interpreting a variety of policies (federal, state and institutional).

• Three years experience in grant budget development, submission, and post-award management.
• Experience working in the Microsoft Office suite environment and with the Adobe Acrobat Professional software.
• Experience with HR, financial, expense, and travel systems.