Reasonable Accommodations for Applicants with Disabilities

CU Boulder is committed to making information and resources that are available via the web accessible for all users. The CU Boulder careers site used to apply for staff positions is currently not fully accessible for individuals who are using screen readers and other assistive technologies, however, we are working with the supplier to make this accessible to all. If you use assistive technology and need to access the CU Boulder staff careers site please contact the ADA coordinator by email at adacoordinator@colorado.edu or call 303-492-9725 for assistance.

Skip to content

Procurement Specialist

Requisition Number:

18297

Location:

Boulder, Colorado

Employment Type:

Classified Staff

Schedule:

Full-Time

Posting Close Date:

29-May-2019

Job Summary

The Procurement Specialist is the primary contact for the Department of Electrical, Computer & Energy Engineering (ECEE) for all purchasing, travel, and cash management within the department. This role initiates procurement and travel cards for new employees, trains new employees on procurement procedures and policies, ensures compliance with procurement procedures and policies, and maintains all records related to purchasing. This position communicates with faculty, staff, administrators, students, and guests to ensure that all purchasing, travel, and reimbursements are completed correctly and in a timely manner.

Who We Are

Founded in 1893, the College of Engineering and Applied Science at the University of Colorado Boulder is the second largest of seven schools and colleges at one of the nation's top public research institutions. As Colorado's flagship university, CU Boulder has selective admissions standards and a comprehensive array of undergraduate and graduate programs.

What Your Key Responsibilities Will Be

Purchasing
  • Procure goods and services using either a P-card or purchase order as appropriate ensuring appropriate documentation is attached and providing sole source justification as necessary.
  • Correct problems with transactions including sales tax charges, if they arise.
  • Review sole source justification forms and any related documentation to ensure that they are written satisfactorily and determine if they meet PSC guidelines for submission.
  • Assist vendors with set up in CU Marketplace. 
  • Ensure that speedtypes have sufficient funds, are within project begin and end dates (when applicable) and are appropriate to the type of funds.
  • Maintain and assemble records for submission to approving authority.
  • Complete interdepartmental invoices (IN) when purchasing from other campus entities.
  • Determine the appropriate forms and systems to utilize in order to process procurement transactions properly.
Management and Administration of Procurement Cards
  • Administer and manage procurement card program by communicating rules, providing training and ensuring completion of paperwork.
  • Manage faculty and staff CU Corporate Card accounts by soliciting and collecting cardholder’s outstanding receipts, creating expense reports and allocating charges to appropriate account(s) and sending notifications via Concur and via personalized e-mail, that the report is ready for submission.
  • Review outstanding expense reports and follow-up with cardholders to ensure that the report is submitted on time, avoiding any penalties from the Procurement Services Center (PSC).
  • Assess the efficiency and accuracy of departmental reporting and tracking procedures and revise as necessary.
  • Ensure that procurement cards are closed, collected and destroyed upon employee’s termination.
  • Process reimbursements through the online expense system for course and research related expenditures.
  • Assist in the reimbursement of faculty moving expenses. 
  • Assist with year-end processes involving purchasing and procurement cards.
Travel and Moving Liaison
  • Assist new employees in obtaining travel cards and provide faculty, researchers, staff, and students with interpretation of travel policies and rules.
  • Ensure that each traveler has an approved travel authorization on file before processing reimbursements. 
  • Collect and verify appropriateness of receipts turned in for reimbursement and process travel reimbursements/expense reports by assuring accounts have sufficient funds and all known expenses are accounted for.
  • Work to ensure travel and expense reimbursements follow department, university, state and federal government policies and regulations, that all accounts have sufficient funds, and reimbursements are applicable and allowable.
  • Decide whether travel reimbursements are accurate and compliant with proper procedures, and are ready to be submitted for payment. If these standards are not met, the position must determine the best means to communicate with the faculty members, researchers and students in order to correct the issue and ensure timely reimbursement.
  • Stay abreast of changes to changing rules impacting university travel (i.e., reimbursable mileage rates), disseminate changes to department travelers and incorporate changes into department process and procedure documents as necessary.
  • Notify and follow up with travelers when a credit card statement is not sufficient and detailed supporting documentation is needed.
  • Serve as the moving liaison, coordinating moving arrangements, purchase orders, and reimbursements as necessary and appropriate.
Cash Management
  • Manage all cash purchases and reimbursements made by students and faculty from the department ensuring compliance with all regulations for the storage, handling, and depositing of cash, and takes cash deposits to the Cashier’s Office.
  • Determine appropriate amount to charge students for purchase of parts/kits for their classes that are purchased from the department.
  • Complete wire transfers; assists faculty in understanding the applicable procedures and regulations, and ensures that deposits are made. 
Miscellaneous Duties
  • Serve as the shipping liaison and communicates directly with FedEx and other shipping companies to ensure efficiency and economy. Works with department employees to manage the method for completing and recording shipments.
  • Manage the department’s shared copier; assisting new employees create a copier ID, editing the ID list every academic year, and compiling usage data for reporting and tracking purposes. Collaborates with high-volume users to suggest alternatives to making paper copies such as scanning or providing a pdf link on the course website to ensure that copier equipment and copy charges remain economical.

What We Can Offer

The anticipated starting salary is $43,884.00.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Balanced. Be Effective. Be Boulder.

What We Require

  • Three years of bookkeeping or technical accounting.  Appropriate education will substitute for the required experience on a year-for-year basis.
  • Must be a current Colorado resident. 

What You Will Need

  • Demonstrated strong customer service skills with the ability to communicate efficiently and effectively.
  • Ability to handle multiple interruptions and personalities Motivated, proactive, and self-starting.
  • Planning, problem solving, and organization skills.
  • Proficient in Microsoft Office Suite.
  • Ability to learn and respond quickly to situations that arise on a day-to-day basis.

What We Would Like You To Have

  • The ideal candidate will have experience using CU Business Applications, such as HRMS, PeopleSoft Finance, Concur, HCM, CU Marketplace, and/or Cognos Previous experience with payroll and human resources. 
  • General understanding of the rules and regulations that drive university processes (e.g. Fiscal Code of Ethics, procurement rules, hiring processes).

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. Must include date ranges and whether full time or part time work. 
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
  3. DD-214 for veteran applicants. 
    • Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to HRESmail@colorado.edu or send via fax at 303-492-4693 and reference the job to which you are applying.
  • If using the educational substitution for experience: proof of degree or transcripts. 
You will not be asked to upload references at this time.

Please apply by May 29, 2019 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.



Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: HRESmail@colorado.edu

The University of Colorado is an Equal Opportunity/Affirmative Action employer