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Procurement Specialist

Requisition Number:

23551

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

26-Jan-2020

Date published:

10-Jan-2020

Job Summary

Student Affairs welcomes applications for a Procurement Specialist. Reporting to the Business Services Manager, this position is an integral member of the business services team. This role provides contract management, fiscal administration, expense reporting, purchasing, and procurement support.

Who We Are

The Student Affairs Business Services team is responsible for supporting daily business transactions for key departments within Student Affairs that include, but are not limited to, procuring items on behalf of the department as well as processing expense and travel reimbursement/reconciliation requests for employees and non-employees.

What Your Key Responsibilities Will Be

Purchasing and Procurement Administration

  • Contract management of purchase orders and agreements. Includes anticipating expirations and renewals, processing invoices, monitoring contract terms and conditions, and maintaining successful vendor relationships.
  • Process and facilitate Departmental approval of invoices for payment to outside entities by auditing and authorizing vouchers in comparison to purchase orders for accuracy and compliance.
  • Audit and process payment documents and ensures accuracy of charges.
  • Receive and process requests via the CU Marketplace. Obtain all necessary and accurate paperwork to ensure efficient and effective purchasing (e.g. sole source justification, bid, waiver, etc.). Evaluate requests per federal, state, university & division policies; determine the most appropriate method of procurement (procurement card, PO/SPO, voucher, etc.)
  • Identify, investigate and resolve issues associated with purchasing: lost/incomplete documentation, procurement violations, receiving and returns, encumbrances, change orders, vendor disputes, etc.
  • Research and review complicated procurement options to improve methods, purchasing strategies, and time utilization, resulting in efficiencies for the Division. Anticipate procurement needs for key Divisional departments and advise them on timelines for procurement actions to meet deadlines.
  • Support all aspects of Requests for Information, Requests for Proposals, and Invitations for Bid and oversee efforts with the PSC to ensure successful procurement.
  • Build and maintain cooperative and effective relationships with department staff, other campus departments, system offices, and vendors using diplomacy, tact, and critical thinking skills.

Procurement Card Program Administration

  • Provide guidance and training to procurement card cardholders on appropriate use.
  • Evaluate charges for appropriateness and reasonableness. Compile, validate and review receipts from cardholders, create expense reports, and appropriately allocate and code charges.
  • Request the set-up of new cardholder accounts and requests, submits modifications, partners with departments on keeping cardholder records accurate in accounting for new and departed staff.

Fiscal Administration

  • Apply fund accounting and policies and practices associated with campus financial operations to procurement activities.
  • Evaluate departmental needs and accounting practices with particular attention to expense reporting.
  • Monitor payment processes including investigating and resolving problems such as when a payment is not made in a timely manner or a check is lost.

What We Can Offer

The anticipated starting salary is $44,760 annually. 

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Informed. Be Proactive. Be Boulder.

What We Require

  • Three years of procurement/contract, accounting related experience. Appropriate education will substitute for the required experience on a year for year basis.

What You Will Need

  • Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint).
  • Excellent interpersonal and customer service skills, including verbal and written.
  • Experience working with team collaborations, attention to detail and problem-solving skills.
  • Ability to learn and respond quickly to situations that arise on a day-to-day basis.
  • Demonstrated ability to establish and maintain effective and trusting working relationships. Professional and collegial attitude in light of stressful timelines and complex situations.
  • The Procurement Specialist will need to be able to balance a number of projects while determining priorities for pending actions.

What We Would Like You To Have

  • A Bachelor’s degree from an accredited college/university in a related field.
  • Experience in procurement of goods and services.
  • Demonstrated experience in a work setting that demands high quality, flexibility, and excellent customer service.
  • Ability to develop policies and procedures. 

Special Instructions

To apply, please submit the following materials:

  1. A current resume.
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.

Please apply by January 26, 2020 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: nicole.caponetti@colorado.edu

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.