Jobs UNIVERSITY OF COLORADO BOULDER

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Professional Assistant

Requisition Number:

58941

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

16-Sep-2024

Date Posted:

29-Aug-2024
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Job Summary

The Professional Assistant reports to the AVC for Events, Protocol and Outreach in the Office of the Chancellor and is responsible for professional support for the AVC, supervision of student assistants, and assistance with the coordination and execution of high-level campus events and outreach initiatives. The ability to professionally represent the Office of the Chancellor and the campus at all times is essential. A dedication to advancing Diversity, Equity and Inclusion (DEI) is vital.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The University of Colorado Boulder believes in supporting and valuing everyone who is part of our community. Our values are expected of all Buffs and lead our actions on campus and in the community. At CU Boulder we commit to building a more diverse and inclusive campus community, and value different backgrounds, identities and perspectives.

What Your Key Responsibilities Will Be

AVC Support:
  • Coordinate and maintain complex calendars. This includes coordinating leadership-level meetings for multiple employees, managing conflicting scheduling priorities, and preparing all materials, including agendas, bios, PowerPoints, etc.
  • Support AVC with both verbal and written correspondence. Maintain follow-up and filing system.
  • Work with business services to coordinate travel arrangements and prepare reimbursements and expense reports.
  • Coordinate actions, questions, and decisions between AVC and internal/external partners; make independent decisions when needed.
  • Anticipate executive support needs, take initiative to identify effective solutions and carry out resolutions to the highest standards.
Student Supervision: 
  • Hire, train and supervise students for the Office of the Chancellor.
  • Create schedules and approve time-cards.
  • Develop and be responsible for student training and evaluations.
  • Supervise the development of student DEI competencies and training opportunities.
Office Support:
  • Maintain event calendars.
  • Maintain several email mailboxes, ensuring timely response and follow-up, responding to general inquiries, referring where appropriate, and resolving concerns and complaints.
  • Order and manage office and event supplies and gift inventory, and work with procurement to follow university practices and rules.
  • Maintain copy room and common spaces.
  • In cooperation with Office of the Chancellor's finance staff, oversee office budget planning and tracking.
  • Ensure office compliance with university practices including EMF, CUUF, etc.
  • Prepare for all office events including packing, material preparation and follow-up.
  • Provide support to event managers with logistics, execution and staffing of events, including nights and weekends.
Projects:
  • Assist with special initiatives and projects, such as coordination of office moves, conferences and events, compiling data to meet campus or system requests, and organizational restructures.
  • Support office by managing occasional pop-up events.

What You Should Know

  • The work modality for this position is primarily on-site. Nights and weekends are required a few times per month.

What We Can Offer

  • The hiring range for this position is $50,000 - $62,500 annually.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be adaptable. Be adventurous. Be Boulder.

What We Require

  • Bachelor's Degree and two years of relevant professional experience.
  • An equivalent combination of education and experience may substitute.

What You Will Need

  • Proven dedication to advancing diversity, equity and inclusion.
  • Digital literacy including proficiency with Microsoft products.
  • Strong organizational skills.
  • Communications skills.
  • Ability to collaborate and work independently.
  • Attention to detail.
  • Time management and flexibility.
  • Commitment to confidentiality.

What We Would Like You to Have

  • Experience with procurement, finance, and event systems (for example, Concur, Marketplace, Cvent, etc.).
  • Valid driver's license.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications, and responsibilities of the position.
 You will not be asked to upload references at this time.
 
Please apply by September 16, 2024, for consideration.
 
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu