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Program Coordinator, Integrated Design Engineering

Requisition Number:

40227

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

28-Jun-2022

Date Posted:

20-Jun-2022

Job Summary

The Integrated Design Engineering (IDEN) Program in the College of Engineering and Applied Science is focused on providing an interdisciplinary and flexible educational experience for undergraduate students at the University of Colorado Boulder.

The Program Coordinator will manage and coordinate the IDEN Program in conjunction with the IDEN Director through the formulation, execution, and administration of plans that support the goals of the Program. The management and coordination include developing and maintaining operational policies and procedures that support the Program’s mission, fostering a productive educational environment for students, coordinating curriculum, organizing and conducting program communications, and organizing and carrying out logistics for meetings and events.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Founded in 1893, CEAS at CU Boulder is the second largest of seven schools and colleges at one of the nation's top public research institutions. As Colorado's flagship university, CU Boulder has selective admissions standards and a comprehensive array of undergraduate and graduate programs.

The college’s mission is to generate new knowledge in engineering and related fields, and to equip students from diverse backgrounds to become leaders and citizens responsible for the betterment of individuals and society. Our vision is to be a recognized world leader for excellence and innovation in engineering research and education, with an emphasis on inclusive excellence, active learning and global society.

What Your Key Responsibilities Will Be

Administrative Support

  • Manage the operations of the IDEN Program, including but not limited to the following responsibilities.
  • Organize and carry out day-to-day administrative management of IDEN offices, including reception, maintenance of common spaces, procurement of supplies, and organization of shipping and receiving.
  • Develop, implement, and regularly review operational policies and procedures in support of the Program’s mission.
  • Maintain Program operations records and documentation involving student recruiting, enrollment, and graduation, facility use, and employment of staff and students.
  • Act as access and parking liaison for the Program
  • Assist the Faculty Director with short and long-term strategic assessment of the program.
  • Coordinate and provide logistic support for Program events and activities, including graduation.
  • Coordinate, provide logistic support, and follow up on resulting action items for Program meetings, seminars, events, and workshops for the following groups: faculty, staff, and alumni, advisory board, and external constituencies.
  • Develop and support means of effective communication among faculty, staff, students, alumni, and external constituencies.
  • Support and facilitate the development and implementation of IDEN alumni engagement activities.
  • Supervise student assistants and temporary aides.

Education Support

  • Coordinate and provide support for the program’s educational efforts:
  • Support the development, operation, assessment, and accreditation of IDEN degree programs in conjunction with the program faculty.
  • Support the First-Year Engineering Design course in collaboration with the faculty coordinator by arranging instructors from the collaborating departments, coordinating the undergraduate course assistants, participating in the teaching team meetings, and logistics associated with the Design EXPO.
  • Coordinate and provide logistic support for academic and recruitment meetings and events held by the Program.
  • Coordinate course assessments and compile data associated with feedback on courses and the curriculum.
  • Coordinate with the IDEN Undergraduate Advisor to ensure that student advising needs are met.
  • Coordinate curriculum for the program:
  • Implement the program’s teaching plans by managing course scheduling in Campus Solutions (CU-SIS)
  • Manage the integrity and accuracy of IDEN course inventory and appropriate requisites in the Course Inventory Management System (CIM) to ensure accuracy of the CU Course Catalog.
  • Manage the integrity and accuracy of the IDEN program information housed in the CU Course Catalog.
  • Monitor PERC reports to adjust course enrollments and waitlists.
  • Coordinate with curriculum coordinators in partnering departments to address course scheduling issues.
  • Manage new course proposal process, course revision process, and builds out IDEN courses for each term in Campus Solutions.
  • Schedule courses and coordinate classrooms for IDEN courses, often in collaboration with the ITLP.

Communications Support

  • Collaborate with the CEAS communications unit to promote the IDEN Program and to manage the IDEN website and social media accounts:
  • Raise Program visibility via participation in or organization of events.
  • Promote IDEN undergraduate degree program to aid in student recruiting.
  • Conduct regular audits of website content against that of similarly ranked programs throughout the nation.
  • Facilitate Program public relations and recruitment activities:
  • Participate in CU-hosted and local events to promote the Program.
  • Update and distribute yearly mailers to other departments and community outreach channels.
  • Maintain all IDEN email lists and coordinate appropriate communications.

Human Resources and Finance Support

  • Work with the CEAS finance unit to:
    • Track and verify accuracy of revenue and expense posting for all general fund, auxiliary, grant, and gift accounts.
  • Collaborate with the CEAS human resources unit to:
    • Hire, onboard, train, and supervise student assistants.
    • Provide onboarding support of new IDEN faculty and staff.

What You Should Know

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

The starting salary is $53,000 - $54,590. Relocation assistance is available within CEAS guidelines.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

  • Bachelor's degree from an accredited university with one year of professional-level experience in higher education or other relevant experience.
    • Equivalent combination of education and experience may substitute.

What You Will Need

  • Knowledge of administrative, budgetary, and fiscal principles and practices in a higher education environment.
  • Demonstrated ability to establish and maintain effective and trusting working relationships with faculty, administrators, and staff.
  • Approachable and highly customer service driven.
  • Proficient with Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Proficient with the Google Workspace and SharePoint applications.
  • Excellent written and oral communication, interpersonal, and organizational skills.
  • Overall interest and comfort working with technology, including a willingness to learn.
  • Proficient manager of multiple simultaneous projects with frequent interruption.
  • Ability to work independently as well as on a team.
  • Diligent, analytical, and problem-solving skills.

What We Would Like You To Have

  • Two years of professional-level experience in higher education with experience in online admissions and student information systems.
  • Familiarity with HTML and/or experience using Drupal or similar website content management programs.
  • Experience working with the academic and administrative structure, procedures, rules, expectations, policies, regulations, and formal and informal norms affecting students in a graduate program.
  • Experience in recruitment and/or marketing serving as a liaison to link individuals or groups to varied resources.
  • Work experience in higher education.
  • Experience working with engineering students and faculty in a higher education environment.
  • Dedicated work ethic, attention to detail, and ability to multi-task multiple projects.
  • Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty, staff, and students from around the world.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.
 
Please apply by June 28th, 2022 for consideration.
 
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: recruiting@colorado.edu