Jobs UNIVERSITY OF COLORADO BOULDER

Event Management

• Take the lead in managing logistics for all CUREC programs, events, and advisory board meetings and committees.
• Assist with logistics for student events and programs including the undergraduate Fellows program and graduate student events, as well as logistics for CU Real Estate Network alumni events.
• Manage CUREC Signature Events: Annual Real Estate Forum, Golf Tournament and Holiday Party.
• Act as the lead staff role for planning, budgeting, registration, parking, catering, staffing, site selection and logistics of events.
• In collaboration with CUREC Associate Director of Operations, secure event locations and negotiate all event contracts (location, catering, AV, etc.).
• Lead on-site event coordination including speaker preparation, registration and check-in, AV materials and VIP handling.
• Recruit and manage event volunteers.
• Work with CUREC Associate Director of Operations to manage expenses and revenue for these events; maintain accurate and detailed records as needed and work within a predetermined budget for each.

CUREC Student Events

• Responsible for room reservations, catering, parking, completing Leeds executive experience form for external guests, and assisting as needed for bi-monthly student Fellowship meetings and graduate student events.

Advisory Board Meetings

• In collaboration with the Executive Director and Associate Director of Operations, plan and manage logistics for CUREC’s International Advisory Board (IAB) bi-annual meetings (70+ individuals), including entertainment, staffing, site selection, material preparation, meeting minutes and catering, as well as onsite and offsite event coordination.
• As requested by the Executive Director or Associate Director of Operations, attend IAB committee meetings and assist with meeting scheduling, planning, minutes and follow-up.

Administrative Assistance

• Assist with daily department administrative functions for the Center. Serve as assistant to the Executive Director of the Center and provide administrative support to Center staff.
• Serve as the first point of contact for the Center for internal and external audiences; manage phone, email and walk-in traffic for CUREC, providing superior customer service.
• In partnership with the Associate Director of Operations, schedule CUREC staff meetings and events.
• Order supplies and student awards.
• Create and manage all invoices, receivables, and sponsorships for key signature events and symposiums.
• Working with staff, assist with logistics for student treks, including hotel reservations, travel arrangements and reservations, as well as student expense reimbursements.
• Assist the Executive Director with a variety of tasks, including scheduling meetings, completing monthly expense reports, managing travel and conference reservations, etc.

Communications and Data Management

• Send communication (primarily by email) to a variety of partners, including donors, board members, alumni, employers, faculty and students.
• Manage mailing lists in Salesforce for CUREC communications with various partner groups, both internal and external constituents.
• Track program and event attendance, and update Salesforce records with this information.
• Assist staff in the development of marketing and communication materials used to promote the Center and its programs.
• Create and maintain digital files and records.

Student Worker Supervision

• Complete the recruitment and hiring process for Center student employees.
• The Center generally has 1-3 student employees each year and this position manages those who are assisting with events/programs and administrative assistance, ensuring adequate assistance is provided.
• In collaboration with staff, set work priorities and tasks for student employees helping with events, monitoring workload, flow and resources.

• This position offers a hybrid work modality with 3 days on campus and 2 days of remote work per week. This role works Monday–Friday during normal business hours, with occasional evening work to support special events (typically 6 times a year).