Program Manager, Advancement Executive Briefings and Events
Requisition Number:
60607
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
08-Dec-2024
Date Posted:
20-Nov-2024
Job Summary
Advancement at CU Boulder encourages applications for a Program Manager, Advancement Executive Briefings and Events! This role is responsible for developing and delivering high-quality briefings for executive leadership, including the Vice Chancellor for Advancement, the Office of the Chancellor, and the Office of the President. The Program Manager is vital to effectively communicate insights and recommendations to executive leadership. In addition, this position helps plan and complete division-wide internal events for the Advancement team. This role may also manage and/or delegate assignments to student workers as appropriate.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define the culture and drive engagement and fundraising success. The division consciously allocates time and resources to diversity, equity, and inclusion. These efforts contribute directly to the division’s core values and to advancing CU Boulder’s mission through impactful fundraising and engagement results. As a team and as individuals, the Advancement Division commits to learning about challenging systems, policies, and practices that enable oppressive ideologies to recur in the CU Boulder community. Embracing the responsibility to lead and model helps promote the desired culture while supporting internal and external constituents. Accountability for the division's commitment to these values is established through specific individual and team goals that evaluate progress and growth.
What Your Key Responsibilities Will Be
Programmatic Oversight of Executive Briefings
- Ensures quality Advancement-led engagements by managing the executive briefing process for CU Boulder Advancement. This includes identifying, deploying, and refining processes, templates, and timelines; creating a training program and training participants; and ensuring adherence to the briefing process. Proposes enhancements as leadership evolves or needs change.
- Manages the Leadership Scheduling Request (LSR) process, including the online request portal and internal routing of submissions. Once an LSR is submitted, the Program Manager coordinates preparation and organization of briefing materials and talking points for donor-facing meetings and events involving campus leadership. This involves scheduling, gathering materials, proofreading, and assembling comprehensive briefing packets to ensure Advancement leaders are adequately prepared. Communicates timelines to those involved in the briefing process to ensure timely delivery of quality briefing packets, allowing leadership ample preparation time. Assists in coordinating post-meeting follow-up activities.
- Prepares reports and spreadsheets from the donor database per leadership request to help ensure they have the knowledge needed to make informed decisions. Also enters contact reports, and submits proposals as requested. Follows guidelines for records management and requests updates to donor data as needed. Works with student workers to assist with these tasks.
Division-Wide Meetings and Events
- Assists in scheduling and preparing for internal and external meetings and events. This includes large in-person functions for the Advancement division, virtual division-wide meetings, Advancement Leadership Team internal and offsite meetings, and more.
- Schedules and manages meeting invitations, Zoom reservations, room reservations, logistics and catering, as appropriate; ultimately responsible for meeting and event execution and logistics.
- Makes recommendations for event efficiencies, redundancies and potential event collaboration.
Other Administrative Support for the Office of the Vice Chancellor
- Provides backup support for the Executive Assistant in supporting the Vice Chancellor for Advancement during times when the Executive Assistant is away on planned time off, assisting the Vice Chancellor for Advancement with day-to-day scheduling and support needs.
- Works closely with student workers, guiding them on how to do tasks in the Vice Chancellor’s office to support the Leadership Team and other team members. These tasks include entering contact reports, pulling data from databases, creating and formatting briefing documents, etc.
What You Should Know
- This position may occasionally require local, regional, and out-of-state travel.
- This position has the ability to work a hybrid schedule with some days on campus and some days remote.
- This position will occasionally be required to work evenings/weekends.
What We Can Offer
The salary range for this position is $63,000 - $73,000 annually. Relocation assistance may be available within Advancement guidelines.
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be empowered. Be impactful. Be Boulder.
What We Require
- Bachelor’s degree or equivalent experience or combination of education and experience may substitute.
- 1+ years of professional, job-related experience.
What You Will Need
- Ability to establish and enhance interpersonal relationships, including ability to coordinate and manage volunteers.
- Knowledge of fundraising, donor relations, and alumni relations standard processes.
- Strong communication skills including the ability to participate in public events and represent Advancement and the university in a professional manner.
- Ability to analyze information/situations and solve problems.
- Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.
- Ability to organize and manage multiple projects/tasks simultaneously; ability to work independently and on a team and adapt to changing priorities.
- Knowledge of current issues facing public universities and interests of assigned school, students, faculty, and alumni.
- Strong attention to detail and to visual appeal of presentation materials.
- Growth mindset, resilience and perseverance.
- Ability to embrace the shared values of the Office of Advancement.
- Ability to practice effective fiscal management.
- Public speaking skills.
- Ability to embrace a self-starter/self-learning demeanor.
- Strong data/database management and manipulation skills.
What We Would Like You to Have
- Experience in a higher education environment.
- Experience working in events and event management.
- 3+ years of professional, job-related experience.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by December 8, 2024 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu