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Program Manager, Dean's Advisory Board


University of Colorado Boulder Development Administration

Requisition Number:



Boulder, Colorado

Employment Type:

University Staff



Posting Close Date:


Job Summary

The Office of Advancement at the University of Colorado Boulder is inviting applications for a Program Manager, Dean's Advisory Board. The Program Manager reports to the Assistant Dean of Advancement for the College of Arts and Sciences. This position will work under minimal supervision on critical Advancement projects and tasks, and may provide functional guidance to interns and student workers. Duties and tasks reflect variety and complexity, and require either the direct or indirect supervision of assigned programs and projects. Responsibilities include managing all aspects of the newly formed College of Arts and Sciences Advisory Board and its related work groups. The role additionally supports the Assistant Dean with principal gift functions for the College of Arts and Sciences Advancement team to provide exceptional coordination and execution. Serves as organization representative on task forces and committees.

Who We Are

The College of Arts and Sciences is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge, solving some of the world’s most critical problems. The college leads nationally in undergraduate and graduate education, bringing world-class research and scholarship to our students, both in and out of the classroom. The College of Arts and Sciences comprises a vast spectrum of studies in the natural sciences, social sciences, and arts and humanities.

What Your Key Responsibilities Will Be

Board Management 
  • Provide support for the Dean’s Advisory Board (DAB), including coordination of communications, meetings and conference calls. 
  • Create event staffing plans and direct the activities of those staff and volunteers assigned to assist with the event. 
  • Provide single point of contact for Dean’s Advisory Board, answering questions, providing information, and being a sounding board for ideas.
  • Create Dean’s Advisory Board processes and coordinate workgroup activities.
  • Work across the College of Arts and Sciences Advancement team to coordinate, develop and communicate meaningful volunteer experiences for Dean’s Advisory Board members with a strong alignment to support the College’s vision and goals.
  • Prepare pre-board meeting materials to be sent to the Dean’s Advisory Board including agendas, and other board materials.
  • Work closely with the Donor and Alumni Relations team (DART) and College’s Communication Director on developing communications plan for the Dean’s Advisory Board, including, gaining approvals and issue updates as needed.
  • Work with the Donor and Alumni Relations Team to provide “day of” onsite coordination and support for the Dean’s Advisory Board meetings.
  • Write correspondence from members of the leadership team and the Dean’s Advisory Board to be distributed to the board once approved.

Principal Gift Administration
  • Manage Principal and Major Gift ($500K+) data sets in coordination with Assistant Dean of Advancement for the College of Arts and Sciences.
  • Create bios for Principal and Major Gift ($500K+) with special attention to information gathering and deadline schedules.
  • Manage portions of pipeline discussions with staff across campus.
  • Help team remain focused on the projects, deadlines, and people on the A&S Principal and Major Gifts ($500+) list.
  • Leverage data sets to assist with focus, data hygiene, new ideas, and best practices.

What You Should Know

This position requires occasional work on evenings and weekends.

What We Can Offer

Salary Range starts at $50,000 depending on experience.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Collaborative. Be Effective. Be Boulder.

What We Require

  • Bachelor’s Degree or equivalent combination of education and experience in project management totaling 4 years.
  • Minimum of 1-2 years of related experience project management, development, etc.
  • Proficiency in Microsoft Office Products, including Word, Excel, Outlook, and PowerPoint.
  • Experience using donor database management software.

What You Will Need

  • Ability to establish and enhance interpersonal relationships, including ability to coordinate and manage volunteers.
  • Strong communication skills, both oral and written. 
  • Ability to manage multiple tasks and set priorities in fast paced environment. 
  • Capacity for a high degree of diplomacy, discretion and collaboration with all levels of customers.
  • Ability to effectively manage third party relationships. 

Special Instructions

Please apply by September 20, 2018.

To apply, please submit the following materials: 
1. A current resume. 
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

The University of Colorado is an Equal Opportunity/Affirmative Action employer